Official UK procurement notice
Highways Surveys · UK public procurement notice
Authority: Norfolk County Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionNorfolk County Council has circa 9500 kilometres of road, which need to be regularly surveyed.The Council has awarded a contract for its road condition surveys, specifically Scanner, SCRIM and Footway Network surveys.
CPV: Architectural, construction, engineering and inspection services · Surface surveying services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£1,242,000 together) · evaluation weights differ by lotLot #1Scanner SurveysAwardedPublished value£570,000
Listed below are the specifications and Technical notes that this contract requires the successful contractors to follow and adhere.
- Scanner Specification 2011, Vol 4 - Technical requirements: SCANNER Survey Data and Quality Assurance
- Scanner Specification 2011, Vol 5 - Technical requirements: SCANNER Survey Parameters and Accreditation
- UKPMS Technical Note 3 – HMDIF File Structure and Content
- UKPMS Technical Note 3a – Scanner HMDIF SpecificationThe SCANNER surveys may only be carried out by survey equipment that has a current valid accreditation certificate, as defined in Volume 5 of the SCANNER Specification 2011 (or any subsequent updates) and as currently tested and issued by TRL Ltd (the official Auditors). Additional information: Initial term is 48 months with the option to extend by 24 months. Value given is for maximum term.
Lot #2SCRIM SurveysAwardedPublished value£150,000
Provision of SCRIM Surveys. Additional information: The initial term is 4 years with the options to extend by 2 years.
Lot #3Footway Network SurveysAwardedPublished value£522,000
UKPMS Footway Network Survey (FNS) to be carried out strictly in accordance with the national guidelines, described in The UKPMS user manual Volume 2: Visual Data Collection for UKPMS and specifically Chapter 9: Footway Network Survey (FNS) (latest version). Additional information: The initial term is 4 years with the option to extend by 2 years.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Scanner Surveys | 70% | 30% | |
| 2 · SCRIM Surveys | 70% | 30% | |
| 3 · Footway Network Surveys | 70% | 30% |
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Nov 2022, 17:41 GMT
- Last source update
- 16 Feb 2023, 11:07 GMT
- Award evaluation window
- 11 Jan 2023 – …
- Authority reference
NCCT42596- FTS notice number
2023/S 000-004734- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0389b2Find a Tender
Publisher note: Prices given do not include indexation, which has been allowed for in the contract.
How it was run
Official notice- Submission deadline
- 11 Jan 2023, 14:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 11 Jan 2023, 14:05 GMT
Timeline
11 Jan 2023 → 16 Feb 2023 · 3 dates- Submission deadline11 Jan 2023, 14:00 GMT
- Bids opened11 Jan 2023, 14:05 GMT
- Notice published16 Feb 2023, 11:07 GMT
Notice history
1 event · 5 releases on Find a Tender- Status changed to complete16 Feb 2023, 11:07 GMT
Published amendments (3 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextI.4 | Ministry or any other national or federal authority | Local Authority | |
| — | TextI.4 | Ministry or any other national or federal authority | Local Authority | |
| — | TextII.1.1 | NCCT42541 | NCCT42596 |
3 amendments published without a description.
Routine re-releases (5)
- 2022-12: 1 release · 1 Dec 2022
- 2022-11: 1 release · 30 Nov 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Scanner Surveys1 award | |||
| XAIS-PTS LimitedSME | £494,082 † | — | Awarded |
| Lot 2 · SCRIM Surveys1 award | |||
| XAIS-PTS LimitedSME | £103,694 † | — | Awarded |
| Lot 3 · Footway Network Surveys1 award | |||
| XAIS-PTS LimitedSMEFootway Network Services | £401,400 † | — | Awarded |
Contracts
Scanner Surveys · XAIS-PTS LimitedSME
- Signed
- 14 Feb 2023
- Value
- £494,082
- Status
- active
SCRIM Surveys · XAIS-PTS LimitedSME
- Signed
- 14 Feb 2023
- Value
- £103,694
- Status
- active
Footway Network Services · XAIS-PTS LimitedSME
- Signed
- 14 Feb 2023
- Value
- £401,400
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Scanner Surveys | 3bids · 3 electronic | 3 | — | — |
| 2 · SCRIM Surveys | 3bids · 3 electronic | 3 | — | — |
| 3 · Footway Network Surveys | 3bids · 3 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- NplawReview body
Bidders & participating suppliers
3 commercial parties on the notice- Pavement Testing ServicesAwarded supplier
- Pavement Testing Services LimitedAwarded supplier
- Pavement testing Services LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.