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Published 22 Mar 2021, 12:48 GMT

Official UK procurement notice

Historic Environment Scotland Enterprise - Whisky and Liqueur

Official notice

Authority: Historic Environment Scotland

3 lotsGoodsOpen procedureSME suitableMax 3 lots to bidMax 3 lots per supplier
Sectors: Food, beverages, tobacco and related products (15) Delivery: Scotland (UKM)
Awarded value£65,239published contract · exc. VAT
Submissions closed 11 May 2021awarded 29 Jul 2021
Awarded to Own Label Company Scotland Ltd +4 more3 awards

What is being bought3 lots · detail below

Published requirement description

Historic Environment Scotland Enterprise (HESE) needs to relet the contract for the purchase and resale of Scotch whisky and Liqueur. This will cover own brand, malt whisky and liqueurs. Blended Whisky miniatures related to specific clans will not be included under this contract.

  • Recurrence: Winter 2025

CPV: Distilled alcoholic beverages

Lots and requirements (3)Procurement structure

3 lots · no lot values published · a supplier may bid for at most 3 and win at most 3 of them · same evaluation weights on every lot
Shared scope across all lots

HESE has 14 outlets across Scotland that have off sales licences. During the life of the contract additional sites may be added or removed. The Retail outlets product range covers a wide variety of items and price points designed to appeal to a broad spectrum of customers including Members, staff and the general public.

Lot #1Historic Scotland Branded WhiskyAwardedRenewal
Delivery: Scotland
Extensions: There will be an option to extend for up to a further 24 months.Variant bids: not allowed
15910000 Distilled alcoholic beverages
Lot #2Malt Scotch WhiskyAwardedRenewal
Delivery: Scotland
Extensions: There will be an option to extend for up to a further 24 months.Variant bids: not allowed
15910000 Distilled alcoholic beverages
Lot #3LiqueurAwardedRenewal
Delivery: Scotland
Extensions: There will be an option to extend for up to a further 24 months.Variant bids: not allowed
15910000 Distilled alcoholic beverages

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Lot distribution rule: HESE require the flexibility to award to more than one supplier for each Lot owing to the specific range of products that are required.
Conditions of participation1
  • Economic & financial standing

    HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.

    Minimum: Employers (compulsory) Liability Insurance - GDP 5 million Public Liability Insurance - GDP 1 million
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · Winter 2025
First published
22 Mar 2021, 12:48 GMT
Last source update
30 Sept 2021, 15:44 BST
Award evaluation window
11 May 2021 – …
Authority reference
HES/C/4074
FTS notice number
2021/S 000-024338
Classification (CPV)
Distilled alcoholic beverages
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-029dea Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Please refer to tender documentation. Bidders must submit a response to the SPD (Single Procurement Document), Document 3 (Quality Schedule) and Document 4 (Pricing Schedules). There are 3 separate pricing schedules depending on which lots are being bid for. (SC Ref:664478)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
11 May 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
11 May 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

11 May 2021 → 30 Sept 2021 · 3 dates
  1. Submission deadline
    11 May 2021, 12:00 BST
  2. Bids opened
    11 May 2021, 12:00 BST
  3. Notice published
    30 Sept 2021, 15:44 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Sept 2021, 15:44 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £65,2391 contract exc. VAT
Bids received 66 from SMEs
Contracts signed 3latest 29 Jul 2021
Awarded toValueDateStatus
Lot 1 · Historic Scotland Branded Whisky1 award
Own Label Company Scotland LtdSME£65,239 †—Awarded
Lot 2 · Malt Scotch Whisky1 award
Select Drams LtdSME, The River Tweed Whisky CoSMEjoint award——Awarded
Lot 3 · Liqueur1 award
Hemisphere Brands Ltd.SME, Morrison Scotch Whisky DistillersSME, Select Drams LtdSMEjoint award——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Historic Scotland Branded Whisky1bids · 1 electronic1——
2 · Malt Scotch Whisky2bids · 2 electronic2—£97,264 – £150,585
3 · Liqueur3bids · 3 electronic3—£92,983 – £318,149
Whole notice———£65,239 – £318,149

Contracting authority & participating public bodies

Historic Environment Scotland

Contracting authorityNational or federal agency/officeBuilt Environment, Conservation and Tourism Longmore House, Salisbury Place, Edinburgh, Scotland, EH9 1SHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court and Justice of Peace CourtReview body Edinburgh

Bidders & participating suppliers

5 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.