HR and Payroll Systems VEAT Notice

CPV: Personnel and payroll services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

30 Apr 2025, 12:05 BST

Last source update

30 Apr 2025, 12:05 BST

Authority reference

ELC-24-0325

FTS notice number

2025/S 000-017933

Classification (CPV)

Personnel and payroll services

Delivery area

Scotland (UKM73)

Official registry OCID

ocds-h6vhtk-050a0d Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

East Lothian Council’s HR and Payroll System is essential to organisational service delivery. In this instance, cost and resource implications of changing to a new platform would have significant cost of change implications.

The business rationale for continuing with MHR International products links to the costs of change, which is not necessarily limited to the direct costs of licensing new software, but holistic costs pertaining to the migration of data, implementation of organisation wide training to embed a new system.

The current system is embedded within processes and cross departmentally. Given the costs outlined above, an alternative system would need to be a consolidation of software systems to deliver efficiencies which provide the most economically advantageous solution. It was not judged that this could be achieved in this contractual cycle.

For these reasons, there are no financially, administratively reasonable, viable alternative, substitute systems, or products other than the iTrent software that can meet East Lothian Council's needs during the period of the proposed contract.

The required licensing and support of this product can only be provided by MHR International for technical reasons and due to the supplier’s exclusive rights in and to the proprietary [iTrent products.

Accordingly, it is considered that the proposed award of contract to MHR International meets with the requirements Public Contracts (Scotland) Regulations 2015, Regulation 33(1)(b)(ii) and (iii).

The Council will continue, during the life of the contract, to carry out market testing for tendering opportunities beyond this contract.

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=797518. (SC Ref:797518)

• MHRAwarded supplier Ruddington Hall, Loughborough Road, Ruddington, UK, NG116LL

No document links were published on the notice.