Official UK procurement notice
HR Information System · UK public procurement notice
Authority: Imperial War Museum (Central government)
What is being bought
Published requirement descriptionA robust and comprehensive HRIS solution that ensures our required regulatory compliance is vital. The solution must match the functionality of the existing iTrent system in the areas of employee data and record management, onboarding, learning and development modules, compensation in line with UK legislation, terms and conditions of each employee's contract, attendance and absence. Employee and manager self-service functionality alongside comprehensive HR reporting to support effective ways of working and strategic decision making is a key requirement.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Jan 2026, 10:28 GMT
- Last source update
- 27 Jan 2026, 10:36 GMT
- FTS notice number
2026/S 000-006972- Latest notice
- Contract award notice (UK6)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060f5cFind a Tender
- Why no open competition
- Single Suppliers Technical Reasons
- Published justification
The cost of implementing a new solution is significant (between £80k-£320k depending on system). In addition, there would be no disruption, as a new software solution would require significant resources to migrate data, familiarise workforce with the new solution and redesign key processes. This disruption would come at a time when IWM implements other significant transformation programmes, and therefore opting to enter into a contract with the same supplier offering the current solution provides significant mitigations to manage the disruption, reduce expenditure and avoid potential delays to our key corporate priorities. The current system also meets all of the criteria and specification required from a software and service perspective, and that management processes that are currently navigated and completed using iTrent functionality will not require redesigning and re-learning.
How it was run
Official notice- Submission deadline
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Timeline
27 Jan 2026 → 5 Feb 2026 · 2 dates- Notice published273 days ago27 Jan 2026, 10:36 GMT
- Standstill ends263 days ago5 Feb 2026, 23:59 GMT
Notice history
3 events · 2 releases on Find a Tender · since 27 Jan 2026- Transparency notice published27 Jan 2026, 10:28 GMTUK5
- Contract award notice published27 Jan 2026, 10:36 GMTUK6
- Contract signature expected1 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MHR International UK Limited30 Jun 2026 – 29 Jun 2031 | £316,666 | 27 Jan 2025standstill to 5 Feb 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- MHR INTERNATIONAL UK LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender