Find a TenderAwarded without competitionContract award notice
Published 27 Jan 2026, 10:28 GMT

Official UK procurement notice

HR Information System · UK public procurement notice

Official notice

Authority: Imperial War Museum (Central government)

Direct award
Awarded value£316,666published award · exc. VAT
Award in standstill 27 Jan 2025no call for competition
Award (standstill) to MHR International UK Limited

What is being bought

Published requirement description

A robust and comprehensive HRIS solution that ensures our required regulatory compliance is vital. The solution must match the functionality of the existing iTrent system in the areas of employee data and record management, onboarding, learning and development modules, compensation in line with UK legislation, terms and conditions of each employee's contract, attendance and absence. Employee and manager self-service functionality alongside comprehensive HR reporting to support effective ways of working and strategic decision making is a key requirement.

The lotProcurement structure

single lot · no lot value published

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Jan 2026, 10:28 GMT
Last source update
27 Jan 2026, 10:36 GMT
FTS notice number
2026/S 000-006972
Latest notice
Contract award notice (UK6)
Delivery area
UK
Official registry OCID
ocds-h6vhtk-060f5c Find a Tender
Why no open competition
Single Suppliers Technical Reasons
Published justification

The cost of implementing a new solution is significant (between £80k-£320k depending on system). In addition, there would be no disruption, as a new software solution would require significant resources to migrate data, familiarise workforce with the new solution and redesign key processes. This disruption would come at a time when IWM implements other significant transformation programmes, and therefore opting to enter into a contract with the same supplier offering the current solution provides significant mitigations to manage the disruption, reduce expenditure and avoid potential delays to our key corporate priorities. The current system also meets all of the criteria and specification required from a software and service perspective, and that management processes that are currently navigated and completed using iTrent functionality will not require redesigning and re-learning.

How it was run

Official notice
Submission deadline
—

Timeline

27 Jan 2026 → 5 Feb 2026 · 2 dates
  1. Notice published273 days ago
    27 Jan 2026, 10:36 GMT
  2. Standstill ends263 days ago
    5 Feb 2026, 23:59 GMT

Notice history

3 events · 2 releases on Find a Tender · since 27 Jan 2026
  1. Transparency notice published
    27 Jan 2026, 10:28 GMT
    UK5
  2. Contract award notice published
    27 Jan 2026, 10:36 GMT
    UK6
  3. Contract signature expected
    1 Apr 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £316,6661 award exc. VAT
Awarded toValueDateStatus
MHR International UK Limited30 Jun 2026 – 29 Jun 2031£316,66627 Jan 2025standstill to 5 Feb 2026Standstill

Contracting authority & participating public bodies

Imperial War Museum

Contracting authorityPublic authority - central government GB-PPON: PHRL-5691-LLXM Lambeth Road, London, London, SE1 6HZContact email

Bidders & participating suppliers

1 commercial party on the notice
  • MHR INTERNATIONAL UK LIMITEDAwarded supplierGB-COH: 01852206GB-PPON: PLVH-3271-VZNN MHR Campus, Mere Way, Nottingham, East Midlands, NG11 6JSContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender