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Published 1 Nov 2024, 09:23 GMT

Official UK procurement notice

HR System Renewal · UK public procurement notice

Official notice

Authority: Cardiff University (Education)

GoodsAward procedure without prior publication of a call for competition
Sectors: Software Packages & ERP (48) Delivery: Wales (UKL22)
Awarded value£1,280,451published contract · exc. VAT
Awarded 31 Oct 2024no call for competition
Awarded to Access UK Ltd

What is being bought

Published requirement description

Cardiff University require a renewal of their HR system that supports processes and procedures over several areas of HR through the following modules:

  • People management
  • Payroll
  • Workforce management
  • Talent
  • Recruitment

CPV: Software package and information systems · Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: Wales
48000000 Software package and information systems48450000 Time accounting or human resources software package

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
1 Nov 2024, 09:23 GMT
Last source update
1 Nov 2024, 09:23 GMT
Authority reference
CU.1741.GD
FTS notice number
2024/S 000-035417
Classification (CPV)
Software package and information systemsTime accounting or human resources software package
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-04b323 Find a Tender
Why no open competition

The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons

Published justification

Embedded university system. We also have contract for separate modules that only work with The Access Group’s Core HR product so this would leave these modules incompatible and unusable.

Publisher note: (WA Ref:145722)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,280,4511 contract exc. VAT
Bids received 1
Contracts signed 1latest 31 Oct 2024
Awarded toValueDateStatus
Access UK Ltd£1,280,451 †—Awarded

Contracts

  • Contract 035417-2024-CU.1741.GD-1 · Access UK Ltd

    Signed
    31 Oct 2024
    Value
    £1,280,451
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad0——

Contracting authority & participating public bodies

Cardiff University

Contracting authorityEducationBody governed by public lawEducation Procurement Services, McKenzie House, 30-36 Newport Road, Cardiff, Wales, CF24 0DEContact email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • Access UK LtdAwarded supplier The Old School, Stratford St Mary, Colchester, UK, CO76LZ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.