Official UK procurement notice
HRP Dress Showcases for Exhibition at Banqueting House, Whitehall
Authority: Historic Royal Palaces (Public body)
What is being bought
Published requirement descriptionHRP are seeking a flexible, modular, sustainable demountable solution for our dress showcases at the Banqueting House. These showcases will be used for an exhibition opening in 2028 and will then be de-rigged and re-used and re-configured for future exhibitions.
HRP requires a suite of modular demountable dress cases that can fit together to flex up or down on size depending on configuration. Minimum footprint 900mm x 900mm and minimum height 2200mm. We would ideally like some 1500 x 1500 modules with seamless pane of glass, however, we would consider using 4 x 900 x 900 modules as an alternative to this. LED lighting is required for both top & bottom of cases.
The use of display cases allows HRP to enable the public to access objects that might otherwise be too fragile or precious to exhibit.
The cases are required to provide both physical and environmental protection for the objects and to display them beautifully for visitors.
CPV: Exhibition stands · Library, archives, museums and other cultural services · Museum services · Museum-exhibition services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£300,000
- Technical & professional ability
- Are you able to supply demountable dress showcases that meet UK Government Indemnity Scheme (GIS) requirements?
- Are you able to manufacture, deliver and install sufficient demountable showcase modules to make up our requirement of 10 large dress showcases and 1 table case by 12 February 2027?
- Do you have experience installing showcases in a historic interior working within conservation restrictions?
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Service Provision and Delivery: 45%
- Experience and Resourcing: 15%
- Commercial Criteria: 30%
- Social Value: 10%
Published award criteria (4)
- Service Provision and Delivery
- Experience and Resourcing
- Social Value
- Commercial Criteria
- Technical & professional ability
- Are you able to supply demountable dress showcases that meet UK Government Indemnity Scheme (GIS) requirements?
- Are you able to manufacture, deliver and install sufficient demountable showcase modules to make up our requirement of 10 large dress showcases and 1 table case by 12 February 2027?
- Do you have experience installing showcases in a historic interior working within conservation restrictions?
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Feb 2026, 10:06 GMT
- Last source update
- 24 Jun 2026, 10:29 BST
- Award evaluation window
- Submission end – 7 Apr 2026
- Authority reference
7401- FTS notice number
2026/S 000-015086- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0657c5Find a Tender
How it was run
Official notice- Submission deadline
- 16 Mar 2026, 12:00 GMT
- Clarification deadline
- 5 Mar 2026
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
All further correspondence with HRP regarding the tender will be via email to procurement@hrp.org.uk.
Please contact procurement@hrp.org.uk to receive the tender documents, all queries relating to this tender and tender submissions should be sent to this address.
For more information on Historic Royal Palaces, please see our website www.hrp.org.uk ↗
Timeline
19 Feb 2026 → 3 Jul 2026 · 8 dates- Tender notice published252 days ago19 Feb 2026, 10:06 GMT
- Clarification questions by238 days ago5 Mar 2026
- Submission deadline227 days ago16 Mar 2026, 12:00 GMT
- Award decision expected by204 days ago7 Apr 2026, 23:59 BST
- Contract starts178 days ago4 May 2026, 00:00 BST
- Assessment summaries sent128 days ago23 Jun 2026, 00:00 BST
- Latest notice published127 days ago24 Jun 2026, 10:29 BST
- Standstill ends117 days ago3 Jul 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 19 Feb 2026- Tender notice published19 Feb 2026, 10:06 GMTUK4
- Contract award notice published24 Jun 2026, 10:29 BSTUK6
- Status changed to complete24 Jun 2026, 10:29 BST
- Contract signature expected13 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MeyvaertProvision of Showcases for Historic Royal Palace's Exhibitions14 Jul 2026 – 29 Dec 2028 · up to 31 Dec 2029Extensions: The Contracting Authority requires the option to extend the contract term should the exhibition programme be subject to further delays. The exhibition, originally scheduled to commence in March 2027, has already been postponed to a date in 2028 that remains unconfirmed. The contract may therefore be extended, on the same terms and conditions, for a period to be determined by the Contracting Authority to align with any revised exhibition timetable. | £275,000 | 23 Jun 2026standstill to 3 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Meyvaert NVAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender