Official UK procurement notice
Ice Cream Licences 2022 · UK public procurement notice
Authority: Historic Environment Scotland
What is being bought3 lots · detail below
Published requirement descriptionHESE are looking to engage with Suppliers who can provide mobile ice-cream services at the following sites, Edinburgh Castle, Stirling Castle and Holyrood Park in Edinburgh. The Suppliers must be able to supply a varied selection of high quality locally sourced products including, but not limited to, dairy ice creams, bottled water, soft drinks including a selection of low sugar alternative options, items that meet specific dietary requirements and a range of confectionary to include locally sourced products such as tablet, macaroon etc suitable for the local tourist market.
- Recurrence: This will be re tendered during late 2027.
CPV: Ice cream and similar products
Lots and requirements (3)Procurement structure
3 lots · no lot values published · a supplier may bid for at most 3 of them · evaluation weights differ by lotLot #1Edinburgh CastleAwardedRenewal
HESE are looking to engage with Suppliers who can provide mobile ice-cream services. The Suppliers must be able to supply a varied selection of high quality locally sourced products including, but not limited to, dairy ice creams, bottled water, soft drinks including a selection of low sugar alternative options, items that meet specific dietary requirements and a range of confectionary to include locally sourced products such as tablet, macaroon etc suitable for the local tourist market. The range of products will be agreed with HESE’s Catering Contracts Manager for each site prior to each season commencing. The supplier must ensure sufficient stock at all times.
Lot #2Stirling CastleAwardedRenewal
HESE are looking to engage with Suppliers who can provide mobile ice-cream services. The Suppliers must be able to supply a varied selection of high quality locally sourced products including, but not limited to, dairy ice creams, bottled water, soft drinks including a selection of low sugar alternative options, items that meet specific dietary requirements and a range of confectionary to include locally sourced products such as tablet, macaroon etc suitable for the local tourist market. The range of products will be agreed with HESE’s Catering Contracts Manager for each site prior to each season commencing. The supplier must ensure sufficient stock at all times.
Lot #3Holyrood ParkAwardedRenewal
HESE are looking to engage with Suppliers who can provide mobile ice-cream services. The Suppliers must be able to supply a varied selection of high quality locally sourced products including, but not limited to, dairy ice creams, bottled water, soft drinks including a selection of low sugar alternative options, items that meet specific dietary requirements and a range of confectionary to include locally sourced products such as tablet, macaroon etc suitable for the local tourist market. The range of products will be agreed with HESE’s Catering Contracts Manager for each site prior to each season commencing. The supplier must ensure sufficient stock at all times.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Edinburgh Castle | 50% | 50% | |
| 2 · Stirling Castle | 50% | 50% | |
| 3 · Holyrood Park | 50% | 50% |
- Economic & financial standing
HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.
Minimum level(s) of standards required:
Employers (compulsory) Liability Insurance - GDP 10 million
- Public Liability Insurance - GDP 10 million
- Product Liability Insurance - GDP 10 million
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 50 points on every lot: a 10% discount moves about 5 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · This will be re tendered during late 2027.
- First published
- 12 Oct 2021, 14:54 BST
- Last source update
- 27 Jan 2022, 17:14 GMT
- Award evaluation window
- 11 Nov 2021 – …
- Authority reference
HES/C/4009- FTS notice number
2022/S 000-002471- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02eafbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Please refer to all the tender documentation. Responses must be sent for Document 3 - Quality Schedule and Document 3 - Pricing Schedule. (SC Ref:681181)
How it was run
Official notice- Submission deadline
- 11 Nov 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 11 Nov 2021, 12:00 GMT
Timeline
11 Nov 2021 → 27 Jan 2022 · 3 dates- Submission deadline11 Nov 2021, 12:00 GMT
- Bids opened11 Nov 2021, 12:00 GMT
- Notice published27 Jan 2022, 17:14 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete27 Jan 2022, 17:14 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Edinburgh Castle1 award | |||
| Ashers Ice Cream LimitedSME | — | — | Awarded |
| Lot 2 · Stirling Castle1 award | |||
| Ashers Ice Cream LimitedSME | — | — | Awarded |
| Lot 3 · Holyrood Park1 award | |||
| fotheringhams ice creamSME | — | — | Awarded |
Contracts
Edinburgh Castle · Ashers Ice Cream LimitedSME
- Signed
- 26 Jan 2022
- Value
- —
- Status
- active
Stirling Castle · Ashers Ice Cream LimitedSME
- Signed
- 26 Jan 2022
- Value
- —
- Status
- active
Holyrood Park · fotheringhams ice creamSME
- Signed
- 26 Jan 2022
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Edinburgh Castle | 3bids · 3 electronic | 2 | — | £112,398 – £118,642 |
| 2 · Stirling Castle | 3bids · 3 electronic | 2 | — | £78,552 – £82,884 |
| 3 · Holyrood Park | 3bids · 3 electronic | 2 | — | £79,395 – £100,567 |
| Whole notice | — | — | — | £79,395 – £118,642 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of Peace CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Ashers Ice Cream LimitedAwarded supplier
- fotheringhams ice creamAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.