Official UK procurement notice
ID 3283845 DfE - Invest NI -Configuration of Microsoft 365 SharePoint as an Enterprise Content Management Solutions (ECM) Implementation Services, Add-ons and Support
Authority: Invest Northern Ireland (Central government)
What is being bought
Published requirement descriptionInvest NI require the configuration of their existing Microsoft 365 as a core Enterprise Content Management solution to replace its current EDRMS Meridio and other legacy shared drives. The Contractor will be responsible for:
- Providing implementation services (design, supply, installation, implementation, migration, configuration and testing of the solution), add-ons (if applicable) and support that meet the requirements of Invest NI as detailed in this specification.
- Configuration and implementation of records management processes and workflows.
- Redesign of information architecture and security model.
- Ensuring the solution implemented is efficient, secure and effective to get the best use of the implemented technology.
- Ensuring data can be made accessible outside of UK and European Economic Area (EEA) in a secure manner in compliance with GDPR.
- Provision of detailed documentation to Invest NI describing the configuration of the solution.
- Providing industry expertise to Invest NI and keeping abreast of technology changes over the contract period.
- The provision of admin and super user training to enable effective management and usage of the solution; and
- The provision of maintenance and support for the solution throughout the life of the contract. Tenderers should refer to the document entitled “ID 3283845 –Schedule 1 – Specification Schedule” for full details of Invest NI’s requirement.
- Recurrence: This contract will be for an initial period of 42 months. There will be an option to extend for 4 further periods as follows: 3 years + 3 years + 2 years + 1 year. This procurement will be due to be re procured after the initial contract period and or following the uptake of extension options.
CPV: Content management software development services · Content management software package · IT services: consulting, software development, Internet and support · Programming services of application software · Programming services of packaged software products · Software package and information systems · Software programming and consultancy services · System, storage and content management software development services · System, storage and content management software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£994,632
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Criterion: 35%
- Cost Criterion: 65%
Published award criteria (2)
- Quality Criterion: 35
- Cost Criterion: 65
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This contract will be for an initial period of 42 months. There will be an option to extend for 4 further periods as follows: 3 years + 3 years + 2 years + 1 year. This procurement will be due to be re procured after the initial contract period and or following the uptake of extension options.
- First published
- 15 Jul 2021, 19:14 BST
- Last source update
- 21 Dec 2021, 17:04 GMT
- Award evaluation window
- 25 Aug 2021 – …
- Authority reference
ID 3283845- FTS notice number
2021/S 000-031962- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c894Find a Tender
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 (as amended) and, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification will provide full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
How it was run
Official notice- Submission deadline
- 25 Aug 2021, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 25 Aug 2021, 15:30 BST
Timeline
25 Aug 2021 → 23 Dec 2021 · 4 dates- Submission deadline25 Aug 2021, 15:00 BST
- Bids opened25 Aug 2021, 15:30 BST
- Notice published21 Dec 2021, 17:04 GMT
- Bids must remain valid until23 Dec 2021, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Dec 2021, 17:04 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| COMPANY NET LIMITEDSMEContract | £2,193,368 † | — | Awarded |
Contracts
Contract · COMPANY NET LIMITEDSME
- Signed
- 21 Dec 2021
- Value
- £2,193,368
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015as amendedReview body
Bidders & participating suppliers
1 commercial party on the notice- COMPANY NET LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.