Official UK procurement notice
ID 6453916 Department for Communities – HED – Provision of PPE
Authority: Department for Communities (Central government)·On behalf of: CPD - Supplies and Services Division
What is being bought
Published requirement descriptionThe Historic Environment Division (HED), part of the Department for Communities (DfC), is the government lead for the historic environment of Northern Ireland. HED records, protects, conserves and promotes Northern Ireland’s historic environment, managing heritage assets ranging from archaeological sites and monuments to listed buildings and historic landscapes.
Given the hazardous nature of conservation, construction related activities and outdoor site management across a diverse and geographically dispersed estate, the provision of reliable, compliant and fit for purpose Personal Protective Equipment (PPE) is essential.
The contract will require the Supplier to supply a full range of workwear and PPE items meeting or exceeding all relevant European, British or equivalent standards for safety, performance and durability.
Suppliers should refer to the Specification Schedule for full detail on the requirements of this contract.
- The authority expects to re-tender this requirement around 5 May 2031, 23:59 BST.
- How the procedure runs: This competition is being conducted in accordance with the Procurement Act 2023 (PA 2023) and the Procurement Regulations 2024 (PR 2024) using a Competitive Flexible Procedure. Once the tender assessment process as set out in the Instructions to Tenderers has been completed, the marks for the Award Criteria and for Price will be combined to identify a provisional Most Advantageous Tender (pMAT). This pMAT will be required to provide as a minimum one sample of some products to confirm their compliance with the requirements. Full details are in the Instructions to Tenderers document.
CPV: Clothing, footwear, luggage articles and accessories · Footwear · Miscellaneous outerwear · Occupational clothing · Occupational clothing, special workwear and accessories · Protective and safety clothing · Protective footwear · Special clothing and accessories · Special workwear · Weatherproof clothing · Workwear accessories
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- AC1 Provision of a Technical Brochure and / or Supporting Technical Documentation: Pass / Fail as per tender documentation.
- AC2 Service Delivery and Contract Management: 35% as per tender documentation
- AC3 Quality Control: 35% as per tender documentation
- AC4 Total Cost: 30% as per tender documentation
No conditions of participation were published on the notice; check the tender documents.
- Turnover usually expected at this size: about £199,726 (twice the annual value).
Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Department for Communities buys Firefighting, rescue and safety equipment (CPV 3511), and who usually turns up
Department for Communities’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Firefighting, rescue and safety equipment (CPV 3511) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 29 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid27% / 19%
2–327% / 43%
4–645% / 24%
7+0% / 14%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate11% / 17%
Within ±2%56% / 83%
Above estimate33% / 0%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 3511Published estimate£200k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid28%
2–329%
4–635%
7+8%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 11 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£183k–£207k
Estimate£200k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £2.6m3 awards in 36m · last 6 months ago | 1 live · £50k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 25% above n=1 | |
| £1.7m9 awards in 36m · last 2 months ago | 3 live · £2.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=2 | |
| £155k12 awards in 36m · last 8 months ago | 1 live · £31k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 12% above n=11 | |
| £98k2 awards in 36m · last 7 months ago | 3 live · £278k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=1 | |
| £25k3 awards in 36m · last 15 months ago | None on file | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 5 May 2031
- First published
- 12 Oct 2026, 14:04 BST
- Last source update
- 12 Oct 2026, 14:04 BST
- Award evaluation window
- Submission end – 1 Dec 2026
- Authority reference
ID 6453916- FTS notice number
2026/S 000-096113- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0785acFind a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice
- How it runs
This competition is being conducted in accordance with the Procurement Act 2023 (PA
2023) and the Procurement Regulations 2024 (PR 2024) using a Competitive Flexible
Procedure.
Once the tender assessment process as set out in the Instructions to Tenderers has been
completed, the marks for the Award Criteria and for Price will be combined to identify a
provisional Most Advantageous Tender (pMAT). This pMAT will be required to provide as a minimum one sample of some products to confirm their compliance with the requirements.
Full details are in the Instructions to Tenderers document.
How to participate & submission route
Official notice Submit via eTendersNI- Requests to participate (first stage)
- —
- Tender submission deadline
- 9 Nov 2026, 15:00 GMT
- Clarification deadline
- 2 Nov 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
12 Oct 2026 → 1 Dec 2026 · 5 dates- Tender notice published14 days ago12 Oct 2026, 14:04 BST
- Today26 Oct 2026
- Clarification questions byin 7 days2 Nov 2026, 15:00 GMT
- Submission deadlinein 14 days9 Nov 2026, 15:00 GMT
- Contract startsin 35 days1 Dec 2026
- Award decision expected byin 36 days1 Dec 2026, 23:59 GMT
Notice history
1 event · 1 release on Find a Tender- Tender notice published12 Oct 2026, 14:04 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- CPD - Supplies and Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender