TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 22 Sept 2026, 14:40 BST

Official UK procurement notice

ID 6727437 - DoF - Collaborative Arrangement for Provision of Vehicle Fuel and Electric Charging Card Services

Official notice

Authority: Department of Finance (Central government)·On behalf of: CPD

2 lotsGoodsCompetitive flexible procedureAbove threshold
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: Delivery location not published
Published estimate£37,000,000total for 2 lots · £44,400,000 inc. VAT
Submissions closed 19 Oct 2026
Lots 2see the lot list below
Contract term 5 yrsends 31 May 2032 · up to 31 May 2036 with extensions · starts 1 Jun 2027

What is being bought2 lots · detail below

Published requirement description

The Department of Finance, Construction and Procurement Delivery (CPD) is seeking to appoint a Supplier for the provision of vehicle Fuel Cards and associated services as well as electric vehicle Charge Cards. This is a collaborative arrangement, and the details of all Service Recipients can be found at Schedule 17. Additional Service Recipients, being public sector bodies may be added to this Schedule at any point during the lifetime of this Contract. This Contract will run for an initial period of 5 years, and an additional period to allow for implementation (6 months for Lot 1 and 3 months for Lot 2). There will be two optional extension periods of up to two years each.

  • The authority expects to re-tender this requirement around 30 Dec 2031, 23:59 GMT.
  • How the procedure runs: The Contracting Authority may during the process refine the wording and / or weighting of an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made. The Contracting Authority reserves the right amend the stages of the competitive flexible procurement process. The process described above is indicative only and the finalised process will be provided in the tender documents.
  • No preliminary market engagement: Preliminary Market Engagement was undertaken for this competition in order to better inform the direction the new procurement would take following the end of the current CCS Framework.

CPV: Agency fuel cards · Charge cards · Diesel fuel · Diesel oil · Fuels · Petrol

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£37,000,000 together) · evaluation weights differ by lot
Lot #1Provision of Vehicle Fuel Card and Associated ServicesRenewal 5 yrsPublished value£36,000,000

A fuel card is a payment product for organisations that enables drivers to purchase road fuels and associated services (i.e. oils & lubricants) for the vehicles they use for business purposes; essentially a payment card for vehicle related purchases.

Contract period: 1 Jun 2027 – 31 May 2032 (5 yrs) · up to 31 May 2036 with extensionsValue: £36,000,000 exc. VAT · £43,200,000 inc. VAT
Extensions: 2 + 2 years (maximum 9 years total) subject to satisfactory performance and continued business need.
09100000 Fuels09132000 Petrol09134200 Diesel fuel30163000 Charge cards30163100 Agency fuel cards
Lot #2Provision of Vehicle (EV) Charging Cards and Associated ServicesRenewal 5 yrsPublished value£1,000,000

An EV charging card is a payment, access and account management product for organisations that enables drivers to access and pay for electric vehicle charging for vehicles they use for business purposes

Contract period: 1 Jun 2027 – 31 May 2032 (5 yrs) · up to 31 May 2036 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Extensions: 2 + 2 years (maximum 9 years total) subject to satisfactory performance and continued business need.
09100000 Fuels09132000 Petrol09134100 Diesel oil30163000 Charge cards30163100 Agency fuel cards

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Provision of Vehicle Fuel Card and Associated Services34.8%60%5.2%
2 · Provision of Vehicle (EV) Charging Cards and Associated Services34.8%60%5.2%
What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 30 Dec 2031
First published
22 Sept 2026, 14:40 BST
Last source update
22 Sept 2026, 14:40 BST
Award evaluation window
Submission end – 9 Nov 2026
FTS notice number
2026/S 000-089705
Latest notice
Tender notice (UK4)
Classification (CPV)
Agency fuel cardsCharge cardsDiesel fuelDiesel oilFuelsPetrol
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0777af Find a Tender
Contract terms summary

Contract Value

The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract across a diverse range of clients.

How it runs

The Contracting Authority may during the process refine the wording and / or weighting of an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made.

The Contracting Authority reserves the right amend the stages of the competitive flexible procurement process. The process described above is indicative only and the finalised process will be provided in the tender documents.

Review and risk notes
Risks

The Contracting Authority reserves the right to hold additional rounds of negotiation / dialogue with tenderers; to require the submission of any further or additional information or tender submissions; to award the Contract following the submission of initial tenders and/or to down-select tenderers at specified points in the process. For the avoidance of doubt, final tenders will not be subject to any negotiation with the Contracting Authority (however, they may be subject to clarification, if required, at the Contracting Authority’s absolute discretion). The Contracting Authority reserves the right: to reject any or all PSQ or tender responses and to cancel or withdraw the procurement process at any stage; to award a contract without prior notice; to change the basis of, the procedure and the timescales set out or referred to in the procurement documents; to require a tenderer to clarify its PSQ or tender response in writing and/or provide additional information; to terminate the procurement process; and/or to amend the terms and conditions of the PSQ or tender evaluation process or negotiation process in line with section 31 of the Procurement Act 2023.

Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
19 Oct 2026, 15:00 BST
Clarification deadline
9 Oct 2026, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

22 Sept 2026 → 1 Jun 2027 · 5 dates
  1. Tender notice published34 days ago
    22 Sept 2026, 14:40 BST
  2. Clarification questions by17 days ago
    9 Oct 2026, 15:00 BST
  3. Submission deadline7 days ago
    19 Oct 2026, 15:00 BST
  4. Today
    26 Oct 2026
  5. Award decision expected byin 14 days
    9 Nov 2026, 23:59 GMT
  6. Contract startsin 217 days
    1 Jun 2027, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    22 Sept 2026, 14:40 BST
    UK4

Contracting authority & participating public bodies

3 public bodies on the notice

Department of Finance

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PVTL-7513-YWVJ 303 Airport Road West, Belfast, Northern Ireland, BT3 9EDContact email

Other public bodies

  • CPDBeneficiary authority
  • CPD - Supplies and Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender