Find a TenderAwarded

Published 3 Sept 2024, 14:37 BST

Official UK procurement notice

Cheshire East - Iken Cloud Legal Case Management and Time Recording

Official notice

Authority: Cheshire East Council (Local council)·Consortium: 2 public authorities

GoodsRestricted procedure

Sectors: Software Packages & ERP (48) Delivery: North West (UKD6)

Awarded value£3,578,2468 contracts · exc. VAT

Awarded 22 Oct 2026

Awarded to VIA Technologies Europe BV +8 more10 awards

What is being bought

Published requirement description

A configurable and scalable legal case management system that enables public sector legal teams to manage complex caseloads efficiently. The solution supports document and email management, time recording, workflow automation, reporting, and analytics, ensuring key information is readily accessible. It helps organisations meet document retention requirements, including for sealed documents, and supports compliance with court procedures and protocols. The system facilitates collaboration, improves case oversight, and enables legal teams to respond effectively to increasing client expectations.

CPV: Software package and information systems

The lotProcurement structure

single lot · no lot value published

Lot #1Award under Crown Commercial Service G-Cloud 14 framework agreement, reference (RM1557.14)Awarded

Delivery: North West

48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 3 Sept 2024, 14:37 BST
Last source update: 23 Oct 2026, 08:53 BST
Authority reference: C4658
FTS notice number: 2026/S 000-100241
Classification (CPV): Software package and information systems
Delivery area: North West (UKD6)
Official registry OCID: ocds-h6vhtk-0497c2 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: Direct award call off from framework agreement

Review and risk notes

Review procedure: The council will incorporate a standstill period from the point at which information within this notification is published. The notification will provide full information on the award decision, the standstill period, which will be for a minimum of 10 calendar days, this provides time for organisations to scrutinize the award decision before any contracts are entered into i.e. the end of the standstill period will be 13th September 2024.
Public Contract Regulations 2015 (SINO102) provides for aggrieved parties who have been harmed or who are at risk of harm by a breach of the regulations to take action in the high court (England, Wales, Scotland & Northern Ireland).

Publisher note: This is an award under the Crown Commercial Service G Cloud 14 framework agreement - 2025/S 000-043195

Notice history

4 events · 13 releases on Find a Tender · since 14 Oct 2024

Procurement method changed
14 Oct 2024, 10:38 BST
Buyer details updated
14 Apr 2025, 09:25 BST
Procurement method changed
9 Jan 2026, 15:57 GMT
Procurement method changed
19 Jan 2026, 15:20 GMT

Published amendments (2 · 0 deadline changes)

When	What	Before	After	Shift
—	TextVI.1.3.	—	Award under Crown Commercial Service RM6259 - Vertical Application Solutions framework agreement - https://www.crowncommercial.gov.uk/agreements/RM6259

Amended awarded framework

1 amendment published without a description.

Routine re-releases (13)

2026-01: 2 releases · 9 Jan 2026, 19 Jan 2026
2025-11: 1 release · 26 Nov 2025
2025-10: 1 release · 29 Oct 2025
2025-09: 2 releases · 8 Sept 2025, 8 Sept 2025
2025-04: 1 release · 14 Apr 2025
2024-10: 2 releases · 4 Oct 2024, 14 Oct 2024
2024-09: 1 release · 3 Sept 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 11

Awarded value £3,578,2468 contracts exc. VAT · 1 repeated publication of the same award counted once

Bids received 1

Contracts signed 11latest 22 Oct 2026

Awarded to	Value	Date	Status
VIA Technologies Europe BV	£170,780 †	—	Awarded
Insight Direct	£1,011,156 †	—	Awarded
4NET TECHNOLOGIES LTDSME	£1,268,727 †	—	Awarded
Unity Five Limited	£270,000 †	—	Awarded
Halo Service Solutions LtdSME	£283,800 †same award published again · counted once	—	Awarded
Halo Service Solutions LtdSME	£283,800 †	—	Awarded
RingGo LtdSME	—	—	Awarded
IDOX SOFTWARE LTD	£52,741 †	—	Awarded
Fivium Ltd	£313,782 †	—	Awarded
ASCENDANT SOLUTIONS LTD	—	—	Awarded

1 further award records carry no date or value.

Contracts

Cheshire East - Iken Cloud Legal Case Management and Time Recording
Signed
22 Oct 2026
Value
£207,260
Status
active
Contract 077025-2026-C5708-1 · Fivium Ltd
Signed
10 Aug 2026
Value
£313,782
Status
active
Contract 001998-2026-C3859-1 · VIA Technologies Europe BV
Signed
9 Jan 2026
Value
£170,780
Status
active
Contract 004431-2026-1 · Insight Direct
Signed
23 Dec 2025
Value
£1,011,156
Status
active
Contract 007396-2026-C2546-1 · 4NET TECHNOLOGIES LTDSME
Signed
10 Dec 2025
Value
£1,268,727
Status
active
Contract 077320-2025-1 · ASCENDANT SOLUTIONS LTD
Signed
6 Oct 2025
Value
—
Status
active
Contract 054555-2025-C3632-1 · IDOX SOFTWARE LTD
Signed
1 Sept 2025
Value
£52,741
Status
active
Contract 014810-2025-1 · Unity Five Limited
Signed
24 Feb 2025
Value
£270,000
Status
active
Contract 032930-2024-1 · RingGo LtdSME
Signed
1 Oct 2024
Value
—
Status
active
Contract 028154-2024-1 · Halo Service Solutions LtdSME
Signed
3 Sept 2024
Value
£283,800
Status
active
Contract 031807-2024-1 · Halo Service Solutions LtdSME
Signed
3 Sept 2024
Value
£283,800
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
Award under Crown Commercial Service G-Cloud 14 framework agreement, reference (RM1557.14)	1bids · 1 electronic	0	—	£323,000 – £323,001
Whole notice	—	—	—	£323,000 – £323,001

Contracting authority & participating public bodies

2 public bodies on the notice

CHESHIRE EAST COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services WESTFIELDS, SANDBACH, North West, CW111HZContact name, email, phone

Dispute resolution & review bodies

Royal Courts of JusticeReview body London
The Royal Courts of JusticeReview body London

Bidders & participating suppliers

10 commercial parties on the notice

4Net Technologies LtdAwarded supplierGB-COH: 05448638 Stretford, North West
Ascendant Solutions Data ManagementAwarded supplierGB-COH: 10038449 Barnsley, Yorkshire & Humber
Fivium LtdAwarded supplierGB-COH: 05775733 15 Adam Street, London, London, WC2N 6AH
Halo Service Solutions LtdAwarded supplierGB-COH: SC216980 86 Eastburn Tower Eastburn Drive, Falkirk, Scotland, FK1 1TX
Idox Software LimitedAwarded supplierGB-COH: 02933889 Theale, South East
Iken Business LtdAwarded supplierGB-COH: 02776536 1st Floor PS21 21 Prince Street, Bristol, South West, BS1 4PH
Insight Direct (UK) LtdAwarded supplierGB-COH: 02579852 Sheffield, UK
RingGoAwarded supplierGB-COH: 03151938 Basingstoke, South East
UnityFive LtdAwarded supplierGB-COH: 07202010 Clyst House Manor Drive, Clyst St Mary, Exeter, South West, EX5 1GB
VIA Technologies Europe BVAwarded supplier Keizersgracht 467, 1017 DK,, Amsterdam, NL, 1017 DK

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.