Find a TenderAwarded
Published 16 Dec 2022, 12:39 GMT

Official UK procurement notice

Insurance Broker Services · UK public procurement notice

Official notice

Authority: Glasgow City Council (Local council)

ServicesOpen procedure
Published estimate£56,700,000exc. VAT0.3% below published estimate
Submissions closed 23 Jan 2023awarded 28 Mar 2023
Awarded to Willis Limited

What is being bought

Published requirement description

The Council is seeking an Insurance Broker to commercially procure, place and negotiate terms of cover, premiums and related matters within the insurance market on the Council's behalf. The Broker will also be responsible for liaising with insurers, claims handlers and loss adjusters, developing current systems to produce certificates of insurance, premium invoices, providing advice, guidance and support to the Council and their Arms Length Organisations (ALEO’s) and all other associated activities.

The estimated contract value includes the broker fee and total policy value. The broker fee is estimated at 700k for the duration of the contract including extensions. The total policy value is estimated to be between 48m and 56m for the duration of the contract including extensions. The range reflects variations in policy requirements and coverage that may occur.

The procurement will be undertaken via the Public Contracts Scotland - Tender portal (PCS-T).

Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this Contract Notice when completing the SPD in PCS-T.

  • Recurrence: The contract duration is for 2 years with an option to extend for a further period of 2 years and a subsequent period of 3 years

CPV: Insurance brokerage services · Insurance services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£56,700,000
Delivery: Scotland
Extensions: The contract duration is for 2 years with the option to extend for a period of 2 years and subsequent 3 years (7 years in total)Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (8)
  • Mobilisation & Service Commencement: 6%
  • Methodology: 16%
  • Team & Account Management: 18%
  • Risk Management: 10%
  • Added Value & Training: 10%
  • Continuous Improvement: 5%
  • Fair Work First: 5%
  • price: 30%
Published award criteria (8)
  • Mobilisation & Service Commencement: 6
  • Methodology: 16
  • Team & Account Management: 18
  • Risk Management: 10
  • Added Value & Training: 10
  • Continuous Improvement: 5
  • Fair Work First: 5
  • Price: 30
Conditions of participation2
  • Economic & financial standing

    Insurance and other Financial Requirements - Please refer to the ITT document

    Minimum level(s) standards required;

    Employer’s (Compulsory) Liability Insurance = 10 million GBP

    Public Liability Insurance = 5 million GBP

    Professional Indemnity Insurance = 1 million GBP

    Bidders must comply with the undernoted financial requirements in order to participate further in the tendering process: -

    There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity

    Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.

    Trading Performance

    An overall positive outcome on pre tax profits over a 3 year period

    Exceptional items can be excluded from the calculation.

    The above would be expressed in the ratio Pre-Tax Profit/Turnover.

    Balance Sheet Strength

    Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.

    Intangibles can be included for purposes of the Total Assets figure.

    The above would be expressed in the ratio Total Assets/Total Liabilities

    If a Bidder is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.

    A Bidder should have no outstanding issues, with regard to statutory filing r…

  • Technical & professional ability

    Bidders must be registered with the Financial Conduct Authority (FCA)

    Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in this Contract Notice and as further detailed in the Invitation to Tender.

    Bidders must provide a detailed response to questions 4C1.2 of the Scottish Procurement Document (SPD) noted in the Qualification Envelope of the PCS-T system and as detailed below;

    Please provide 2 relevant examples, broadly similar in scale and complexity, of services carried out during the last 3 years as specified in the Contract Notice.

    Examples from both public and/or private sector customers and clients may be provided

    The examples should highlight all relevant and applicable skills, expertise and capacity to deliver the scope of requirements.

    Your examples should include but are not limited to the following details; Customer name, value of contract and start and end dates and Brief description of services provided

    Additionally, the examples should highlight experience that demonstrates;

    • Capability and expertise in accessing all market providers and in assessing and arranging all types/classes of insurance

    Please also detail any management agents used in the delivery of these services and their role

    Each example is worth 50%. A minimum pass mark of 60% out of 100% is required in total for these two examples. Any Bidder who fails to achieve the minimum pass mark for this element will be e…

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · The contract duration is for 2 years with an option to extend for a further period of 2 years and a subsequent period of 3 years

First published
16 Dec 2022, 12:39 GMT
Last source update
3 May 2023, 14:54 BST
Award evaluation window
23 Jan 2023 – …
Authority reference
GCC005513CPU
FTS notice number
2023/S 000-012678
Classification (CPV)
Insurance brokerage servicesInsurance services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-0391ec Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

Please see the Invitation to Tender uploaded in the Suppliers Attachment Area of PCS-T for full details of the performance measurement and monitoring plans for this contract.

Review and risk notes
Review procedure

Glasgow City council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent. When sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court of the Court of Session where a consequence of a breach by the Council, suffers or risks suffering loss or damage.

The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or

the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.

Publisher note: (SC Ref:722258)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
23 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
23 Jan 2023, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

23 Jan 2023 → 3 May 2023 · 3 dates
  1. Submission deadline
    23 Jan 2023, 12:00 GMT
  2. Bids opened
    23 Jan 2023, 12:00 GMT
  3. Notice published
    3 May 2023, 14:54 BST

Notice history

1 event · 3 releases on Find a Tender
  1. Status changed to complete
    3 May 2023, 14:54 BST
Published amendments (1)

Participating entities Section I.2 currently indicates that the 'The contract is awarded by a central purchasing body'. This should have highlighted that 'This contract involves joint procurement'. The additional entities noted below are also included in this procurement and should have been noted in Section I.1; City Building (Contracts) LLP, City Building (Glasgow) LLP, City Property (Glasgow) L…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £56,560,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 28 Mar 2023
Awarded toValueDateStatus
Willis Limited£56,560,000 †—Awarded

Contracts

  • Contract 012678-2023-GCC005513CPU-1 · Willis Limited

    Signed
    28 Mar 2023
    Value
    £56,560,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad0——

Contracting authority & participating public bodies

Glasgow City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Chief Executives Department, City Chambers, Glasgow, Scotland, G2 1DUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body GlasgowContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Willis LimitedAwarded supplier 51 Lime Street, London, London, EC3M 7DQ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.