Official UK procurement notice
Insurance Broker Services · UK public procurement notice
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionThe Council is seeking an Insurance Broker to commercially procure, place and negotiate terms of cover, premiums and related matters within the insurance market on the Council's behalf. The Broker will also be responsible for liaising with insurers, claims handlers and loss adjusters, developing current systems to produce certificates of insurance, premium invoices, providing advice, guidance and support to the Council and their Arms Length Organisations (ALEO’s) and all other associated activities.
The estimated contract value includes the broker fee and total policy value. The broker fee is estimated at 700k for the duration of the contract including extensions. The total policy value is estimated to be between 48m and 56m for the duration of the contract including extensions. The range reflects variations in policy requirements and coverage that may occur.
The procurement will be undertaken via the Public Contracts Scotland - Tender portal (PCS-T).
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this Contract Notice when completing the SPD in PCS-T.
- Recurrence: The contract duration is for 2 years with an option to extend for a further period of 2 years and a subsequent period of 3 years
CPV: Insurance brokerage services · Insurance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£56,700,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Mobilisation & Service Commencement: 6%
- Methodology: 16%
- Team & Account Management: 18%
- Risk Management: 10%
- Added Value & Training: 10%
- Continuous Improvement: 5%
- Fair Work First: 5%
- price: 30%
Published award criteria (8)
- Mobilisation & Service Commencement: 6
- Methodology: 16
- Team & Account Management: 18
- Risk Management: 10
- Added Value & Training: 10
- Continuous Improvement: 5
- Fair Work First: 5
- Price: 30
- Economic & financial standing
Insurance and other Financial Requirements - Please refer to the ITT document
Minimum level(s) standards required;
Employer’s (Compulsory) Liability Insurance = 10 million GBP
Public Liability Insurance = 5 million GBP
Professional Indemnity Insurance = 1 million GBP
Bidders must comply with the undernoted financial requirements in order to participate further in the tendering process: -
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance
An overall positive outcome on pre tax profits over a 3 year period
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover.
Balance Sheet Strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities
If a Bidder is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
A Bidder should have no outstanding issues, with regard to statutory filing r…
- Technical & professional ability
Bidders must be registered with the Financial Conduct Authority (FCA)
Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in this Contract Notice and as further detailed in the Invitation to Tender.
Bidders must provide a detailed response to questions 4C1.2 of the Scottish Procurement Document (SPD) noted in the Qualification Envelope of the PCS-T system and as detailed below;
Please provide 2 relevant examples, broadly similar in scale and complexity, of services carried out during the last 3 years as specified in the Contract Notice.
Examples from both public and/or private sector customers and clients may be provided
The examples should highlight all relevant and applicable skills, expertise and capacity to deliver the scope of requirements.
Your examples should include but are not limited to the following details; Customer name, value of contract and start and end dates and Brief description of services provided
Additionally, the examples should highlight experience that demonstrates;
- Capability and expertise in accessing all market providers and in assessing and arranging all types/classes of insurance
Please also detail any management agents used in the delivery of these services and their role
Each example is worth 50%. A minimum pass mark of 60% out of 100% is required in total for these two examples. Any Bidder who fails to achieve the minimum pass mark for this element will be e…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The contract duration is for 2 years with an option to extend for a further period of 2 years and a subsequent period of 3 years
- First published
- 16 Dec 2022, 12:39 GMT
- Last source update
- 3 May 2023, 14:54 BST
- Award evaluation window
- 23 Jan 2023 – …
- Authority reference
GCC005513CPU- FTS notice number
2023/S 000-012678- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0391ecFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please see the Invitation to Tender uploaded in the Suppliers Attachment Area of PCS-T for full details of the performance measurement and monitoring plans for this contract.
- Review procedure
Glasgow City council ("the council") must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent. When sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 ("The Regulations"). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sherriff Court of the Court of Session where a consequence of a breach by the Council, suffers or risks suffering loss or damage.
The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of: or
the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: (SC Ref:722258)
How it was run
Official notice- Submission deadline
- 23 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 23 Jan 2023, 12:00 GMT
Timeline
23 Jan 2023 → 3 May 2023 · 3 dates- Submission deadline23 Jan 2023, 12:00 GMT
- Bids opened23 Jan 2023, 12:00 GMT
- Notice published3 May 2023, 14:54 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete3 May 2023, 14:54 BST
Published amendments (1)
Participating entities Section I.2 currently indicates that the 'The contract is awarded by a central purchasing body'. This should have highlighted that 'This contract involves joint procurement'. The additional entities noted below are also included in this procurement and should have been noted in Section I.1; City Building (Contracts) LLP, City Building (Glasgow) LLP, City Property (Glasgow) L…
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Willis Limited | £56,560,000 † | — | Awarded |
Contracts
Contract 012678-2023-GCC005513CPU-1 · Willis Limited
- Signed
- 28 Mar 2023
- Value
- £56,560,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Willis LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.