Official UK procurement notice
Integrated Community Equipment Services · Millbrook Healthcare Limited for Cheshire west and Chester Borough Council (Mar 2025)
Authority: Cheshire west and Chester Borough Council (Local council)·On behalf of: Cheshire East Council
What is being bought
Published requirement descriptionCommunity equipment enables people who are less mobile or who require assistance to live safely and independently at home. This includes a wide range of items-from simple living aids such as wheeled walkers, raised toilet seats and commodes, to more complex equipment such as profiling beds, hoists and specialised seating.
This is a loan‑based community equipment service. Equipment is provided to individuals for short‑ or long‑term use, depending on assessed need, and is collected, refurbished, recycled or replaced when no longer required. The Provider will therefore be responsible for the full lifecycle of loaned equipment, including delivery, installation, maintenance, repair, collection and reissue.
As per the UK4 notice I couldn't add in the Cheshire and Merseyside ICB - they are users of the contract, evaluators and potentially contract managers.
- The authority expects to re-tender this requirement around 1 Jun 2030, 23:59 BST.
CPV: Health and social work services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£34,200,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price
- Quality
- Social Value
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jun 2030
- First published
- 13 Mar 2025, 14:36 GMT
- Last source update
- 14 Sept 2026, 12:30 BST
- Award evaluation window
- Submission end – 1 Sept 2026
- Authority reference
DN766988- FTS notice number
2026/S 000-043096- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ecd2Find a Tender- Contract terms summary
Providers can sign up to the early payment scheme - details in tender pack.
How it was run
Official notice- Submission deadline
- 11 Jun 2026, 10:00 BST
- Clarification deadline
- 11 Jun 2026, 10:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Mar 2025 → 1 Apr 2027 · 11 dates- Planning notice published13 Mar 2025, 14:36 GMT
- Market engagement1 Jun 2025, 23:59 BST
Please refer to the Chest, www.the-chest.org.uk ↗ for the questionnaire and further information. Potential bidders must complete and return the questionnaire by 10th April 2025.
- Next notice expected1 Aug 2025, 23:59 BST
- Tender notice published168 days ago11 May 2026, 15:20 BST
- Clarification questions by138 days ago11 Jun 2026, 10:00 BST
- Submission deadline138 days ago11 Jun 2026, 10:00 BST
- Award decision expected by55 days ago1 Sept 2026, 23:59 BST
- Assessment summaries sent43 days ago14 Sept 2026, 00:00 BST
- Latest notice published42 days ago14 Sept 2026, 12:30 BST
- Standstill ends33 days ago23 Sept 2026, 23:59 BST
- Today26 Oct 2026
- Contract startsin 156 days1 Apr 2027, 00:00 BST
Notice history
9 events · 4 releases on Find a Tender · since 13 Mar 2025- Preliminary market engagement notice published13 Mar 2025, 14:36 GMTUK2
- Pipeline notice published22 Apr 2025, 14:14 BSTUK1
- Tender notice published11 May 2026, 15:20 BSTUK4
- Status changed to active11 May 2026, 15:20 BST
- Procurement method changed11 May 2026, 15:20 BST
- Deadline published: 11 Jun 2026, 10:00 BST11 May 2026, 15:20 BST
- Contract award notice published14 Sept 2026, 12:30 BSTUK6
- Status changed to complete14 Sept 2026, 12:30 BST
- Contract signature expected28 Sept 2026, 23:59 BSTscheduled
Routine re-releases (4)
- 2025-03: 1 release · 13 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Millbrook Healthcare Limited1 Apr 2027 – 31 Mar 2031 · up to 31 Mar 2033Extensions: 1+1 years, a review will be taken on spend, contract performance and needs of service users to see whether it is best value to extend or re-tender. · Options: This is a demand based contract so volumes may increase or decrease. Service user numbers may change. The range of products may also change over the lifetime of the contract for example as new equipment is introduced , products discontinued or service users needs change. | £38,880,000 inc. VAT | 10 Sept 2026standstill to 23 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- wonMILLBROOK HEALTHCARE LTD · South East England
- did not winMEDEQUIP ASSISTIVE TECHNOLOGY LIMITED · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Cheshire East CouncilProcuring entityPublic authority - sub-central governmentWill call off from the contract , evaluator , contract management
- NHS Cheshire and Merseyside ICBContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- MEDEQUIP ASSISTIVE TECHNOLOGY LIMITEDBidder / tenderer
- MILLBROOK HEALTHCARE LTDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender