Official UK procurement notice
Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project)
Authority: Education Authority (Education)
What is being bought
Published requirement descriptionThe Education Authority is placing this transparency notice to alert economic operators of its plans to modify a contract in accordance with Regulation 72(1)(b) of the Public Contracts Regulation 2015. This modification will increase the value of existing EA Integrated Financial Management Information System Inc. HR/Payroll (formerly the iFS Project, now the EA One Project) (2015/S 239-424558 OJEU publication date of 10.12.2015) by 46% of the original contract award amount. The modification is to facilitate functionality changes to effectively meet schools’ requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns.
CPV: Accounting software package · Enterprise resource planning software package · Financial information systems · Financial systems software package · IT services: consulting, software development, Internet and support · Information systems and servers · Remote access software package · Software package and information systems · Software supply services · Systems support services · Telephone and data transmission services · Time accounting or human resources software package
The lotProcurement structure
single lot · no lot value publishedLot #1This modification will enable the continuation of the existing single contractor…
This modification will enable the continuation of the existing single contractor managed service arrangement which includes the supply of a broad range of computer and related services (including, without limitation, on-going management, operation and maintenance services), information technology consultancy services and the supply of computer hardware, software and associated products.
The systems and services provided via the current contract have been uniquely configured to reflect the varying requirements of the Education Authority and its associated bodies.
The anticipated modification increase equates to £9,200,000. The original contract value was £20,000,000. The date noted in Section V.2.1) reflects the date this notice has been submitted to the OJEU. The Education Authority shall observe a period of no less than 10 days, beginning with the day after the date of publication, before modifying the contract as set out in this notice.
Procedure terms & legal framework
From the official record- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Jun 2021, 16:15 BST
- Last source update
- 22 Jun 2021, 16:15 BST
- Authority reference
40622- FTS notice number
2021/S 000-014217- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02befcFind a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
The contract has incurred system functionality changes to effectively meet schools’ requirements, data migration issues due to the complexity of the variations in employee terms and conditions and project delays due to Covid-19 lockdowns. The anticipated modification increase equates to £9,200,000. The overall new modified contract value is £29,200,000.
No aspect of the modification will alter the overall nature of the current contract as the scope of services will remain unaltered and any expenditure will not be permitted to exceed 50% of the value of the original contract agreement, this will be carefully monitored to ensure compliance.
Regulation 72(1)(b) permits an amendment to an existing contract: for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract;
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Fujitsu Services Ltd | £9,200,000 † | — | Awarded |
Contracts
Contract 014217-2021-1 · Fujitsu Services Ltd
- Signed
- 22 Jun 2021
- Value
- £9,200,000
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have a review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts RegulationsReview body
Bidders & participating suppliers
1 commercial party on the notice- Fujitsu Services LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.