Official UK procurement notice
Integrated Project Management Office (IPMO)
Authority: National Grid Electricity Transmission plc
What is being bought
Published requirement descriptionNational Grid manages a portfolio of major transmission infrastructure projects across onshore and offshore programmes. As the scale and complexity of delivery increases, National Grid requires a more integrated and digitally enabled approach to project controls, governance and performance management.
The initial phase of the requirement will support the Onshore GGP programme, with the potential to extend to additional delivery programmes and operating models in the future.
National Grid is seeking an Integrated Project Management Office (IPMO) capability that provides a consolidated view of project and portfolio performance information across areas such as cost, schedule, risk, commercial management, change management and baseline control. The objective is to improve visibility, assurance and decision-making while reducing reliance on manual and fragmented processes.
As part of this requirement, National Grid is seeking a digital solution that supports project controls, commercial, finance, PMO and leadership teams through the integration of data and processes across existing business systems and reporting platforms.
The solution is expected to support integrated project controls activities including baseline management, change control, forecasting, contingency management, cost management, cost-value reconciliation and payment management. It should provide auditable workflows, role-based access controls and portfolio-level reporting, while supporting alignment between cost and schedule information through standardised project control structures.
National Grid requires a scalable and flexible solution capable of supporting current requirements while providing a foundation for future enhancements in project controls, reporting and analytics capabilities.
The solution must integrate with approved National Grid systems and data sources, while ensuring National Grid retains ownership and control of its data. The solution should support appropriate governance, data quality controls, metadata management, historical data retention, multi-currency capability and role-based access management.
National Grid is seeking a solution that can evolve over time as business requirements mature and adoption increases, supporting improved portfolio transparency, consistent project controls processes and effective collaboration across multiple delivery programmes and delivery partners.
- How the procedure runs: National Grid intends to conduct a Competitive Flexible Procedure with a multi-stage process submission stage. Suppliers are requested to register their interest to enable secure onboarding to National Grid's Ariba sourcing platform. Following onboarding, National Grid will issue the confidential procurement documents through Ariba, a Pre-Selection Questionnaire (PSQ) and associated documents. Suppliers must submit a completed request to participate by the deadline stated in the notice. National Grid will assess responses against the published conditions of participation and, where applicable, the published criteria for limiting supplier numbers. Suppliers selected to proceed will then be invited to submit tenders through Ariba. Steps will be undertaken in the following order; Stage A - Pre-qualification. Including an assessment of scored and Pass /Fail questions. To be considered for shortlisting, suppliers must successfully pass all pass/fail technical and financial capability questions detailed in the Procurement Specific Questionnaire (PSQ) All compliant, passing submissions will then be scored against the objective selection criteria set out in the PSQ. National Grid will select up to the top 6 highest-scoring suppliers for Request for Proposal Stage B: Request for Proposal (RFP) 1. Release of the RFP on SAP Ariba. 2. Desktop evaluation of RFP written responses for all criteria; quality, commercial and due diligence fulfilment. 3. Following completion of the desktop evaluation, suppliers will be scored and ranked in accordance with the award criteria set out in the RFP Documents. 4. National Grid intends to limit the number of suppliers invited to presentation and system demonstration stage up to the top 3 suppliers. Suppliers that are not part of the selected three shall be relegated and notified. 5. Following presentations and system demonstrations, suppliers will be ranked from the highest to the lowest in accordance with the objective selection criteria to be set out in the RFP Documents 6. In the event of a tie for the final shortlisted place, the tie-break methodology detailed in the RFP will be applied. 7. National Grid reserves the right to conduct negotiations with up to the top 2 suppliers, from the 3 invited to presentations. 8. Any negotiation will be intended to seek to, agreement of contractual terms and acceptance of the commercial offer. 9. National Grid may seek BAFO's. BAFO's affect commercial scores only. 10. The scope should not change during negotiations. 11. The Contract Award Criteria will remain fixed during the negotiation period and will not change. 12. Following agreement of contractual Terms & Conditions including the commercial offer; ideally, the successful Tenderer should be confirmed, and award will be placed with the Most Advantageous Tender (MAT). An estimated timeline is provided in the PSQ.
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£2,389,250
- Economic & financial standing
Suppliers may be required to demonstrate that they have the legal and financial capacity to perform the contract. This will include demonstrating sufficient financial standing, taking account of the nature, complexity, value, duration and risk profile of the contract, and an ability to meet all applicable legal, statutory and regulatory requirements relevant to its performance. The detailed conditions of participation, supporting evidence requirements, assessment methodology and any applicable minimum thresholds will be set out in the associated tender documentation issued to suppliers.
- Technical & professional ability
Suppliers will be required to demonstrate the technical ability, relevant experience, competent resources, systems and organisational capability necessary to perform the contract. This includes meeting National Grid's applicable standard supplier requirements and all project-specific technical requirements. Detailed conditions of participation, minimum standards and evidence requirements will be provided in the associated tender documentation issued through National Grid's e-tendering platform. References to particular qualifications, accreditations or standards include permitted equivalents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Functional & Technical: 80%
- Commercial: 20%
Published award criteria (2)
- Functional & Technical: Functional & Technical Capability
- Commercial: Pricing & Commercial terms
- Economic & financial standing
Suppliers may be required to demonstrate that they have the legal and financial capacity to perform the contract. This will include demonstrating sufficient financial standing, taking account of the nature, complexity, value, duration and risk profile of the contract, and an ability to meet all applicable legal, statutory and regulatory requirements relevant to its performance. The detailed conditions of participation, supporting evidence requirements, assessment methodology and any applicable minimum thresholds will be set out in the associated tender documentation issued to suppliers.
- Technical & professional ability
Suppliers will be required to demonstrate the technical ability, relevant experience, competent resources, systems and organisational capability necessary to perform the contract. This includes meeting National Grid's applicable standard supplier requirements and all project-specific technical requirements. Detailed conditions of participation, minimum standards and evidence requirements will be provided in the associated tender documentation issued through National Grid's e-tendering platform. References to particular qualifications, accreditations or standards include permitted equivalents.
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Sept 2026, 13:49 BST
- Last source update
- 29 Sept 2026, 13:49 BST
- Award evaluation window
- Submission end – 25 Mar 2027
- FTS notice number
2026/S 000-091897- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-077c86Find a Tender- Contract terms summary
National Grid standard is 42 days payment terms
- How it runs
National Grid intends to conduct a Competitive Flexible Procedure with a multi-stage process submission stage. Suppliers are requested to register their interest to enable secure onboarding to National Grid's Ariba sourcing platform. Following onboarding, National Grid will issue the confidential procurement documents through Ariba, a Pre-Selection Questionnaire (PSQ) and associated documents.
Suppliers must submit a completed request to participate by the deadline stated in the notice. National Grid will assess responses against the published conditions of participation and, where applicable, the published criteria for limiting supplier numbers. Suppliers selected to proceed will then be invited to submit tenders through Ariba.
Steps will be undertaken in the following order;
Stage A - Pre-qualification.
Including an assessment of scored and Pass /Fail questions.
To be considered for shortlisting, suppliers must successfully pass all pass/fail technical and financial capability questions detailed in the Procurement Specific Questionnaire (PSQ)
All compliant, passing submissions will then be scored against the objective selection criteria set out in the PSQ.
National Grid will select up to the top 6 highest-scoring suppliers for Request for Proposal
Stage B: Request for Proposal (RFP)
- Release of the RFP on SAP Ariba.
- Desktop evaluation of RFP written responses for all criteria; quality, commercial and due diligence fulfilment.
- Following completion of the desktop evaluation, suppliers will be scored and ranked in accordance with the award criteria set out in the RFP Documents.
- National Grid intends to limit the number of suppliers invited to presentation and system demonstration stage up to the top 3 suppliers. Suppliers that are not part of the selected three shall be relegated and notified.
- Following presentations and system demonstrations, suppliers will be ranked from the highest to the lowest in accordance with the objective selection criteria to be set out in the RFP Documents
- In the event of a tie for the final shortlisted place, the tie-break methodology detailed in the RFP will be applied.
- National Grid reserves the right to conduct negotiations with up to the top 2 suppliers, from the 3 invited to presentations.
- Any negotiation will be intended to seek to, agreement of contractual terms and acceptance of the commercial offer.
- National Grid may seek BAFO's. BAFO's affect commercial scores only.
- The scope should not change during negotiations.
- The Contract Award Criteria will remain fixed during the negotiation period and will not change.
- Following agreement of contractual Terms & Conditions including the commercial offer; ideally, the successful Tenderer should be confirmed, and award will be placed with the Most Advantageous Tender (MAT).
An estimated timeline is provided in the PSQ.
How it was run
Official notice- Requests to participate (first stage)
- 26 Oct 2026, 12:00 GMT
- Submission deadline
- 26 Oct 2026, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Suppliers wishing to participate in this opportunity should complete the attached 'Expression of Interest (EOI) & SAP Ariba On-boarding Form' and return it to:
box.software-procurement@nationalgrid.com
Tender documents will be made available following completion of the SAP Ariba onboarding process. The procurement event is expected to be released in SAP Ariba on 12 October 2026.
Suppliers are requested to register their interest by 23:59 25/10/2026 to enable Ariba onboarding and secure access to the documents.
Registration is an administrative access step and is not an evaluated stage. Suppliers that miss this date should contact National Grid promptly. Access may be facilitated where reasonably practicable before the submission deadline.
Timeline
29 Sept 2026 → 5 Apr 2027 · 4 dates- Tender notice published27 days ago29 Sept 2026, 13:49 BST
- Submission deadline14h ago26 Oct 2026, 12:00 GMT
- Today27 Oct 2026
- Award decision expected byin 149 days25 Mar 2027, 23:59 GMT
- Contract startsin 159 days5 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published29 Sept 2026, 13:49 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Complete Expression of Interest response form to begin registration on the Ariba platform. The Pre-Selection Questionnaire (PSQ) will be provided on our e-tendering platform (Ariba)
Notices published for this procedure
- Tender notice Tender notice on Find a Tender