Official UK procurement notice
Investment Order Management System - Lothian Pension Fund (LPF)
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe City of Edinburgh Council (the Council) is administering authority of the Lothian Pension Fund (LPF).
Lothian Pension Fund (LPF) is seeking to establish a new contract for an Order Management System (OMS). The OMS is an ongoing requirement to support the investment of the listed assets of Lothian Pension Fund under internal management or under the management of Lothian Pension Fund’s subsidiary company, LPFI Limited.
This service is regulated by the Financial Conduct Authority and as such an automated Order Management System is required.
This procurement process will be competitive dialogue process in line with Public Contracts (Scotland) Regulations 31.
- Recurrence: Between 4 to 10 years time
CPV: Financial analysis software package · Financial systems software package · Industry specific software package · Investment management software package
The lotProcurement structure
single lot · no lot value publishedLot #1The City of Edinburgh Council (the Council) is the administering authority of Lothian…Renewal
The City of Edinburgh Council (the Council) is the administering authority of Lothian Pension Fund (LPF).
LPF requires a new contract for an Order Management System (OMS). The OMS is an ongoing requirement to support the investment of LPF assets under internal management and the client assets under the management of LPF’s subsidiary company, LPFI Limited. Without the functionality of an OMS, LPF and LPFI are exposed to greater risk of trading errors, regulatory breaches and reduced efficiency, all of which may also impair investment performance.
LPFI provides investment management services to external clients. This service is regulated by the Financial Conduct Authority and the strong control environment and operational resilience required under this regulatory oversight increases the need for an automated Order Management System. The system must maintain availability based on a 24/7 working week.
The requirement will be for the supplier to be able to implement the new solution within 6 months of the contract award including connectivity to LPF's custodian, Northern Trust. Additional information: Failure to complete both the online SPD and the attached Selection Questionnaire may result in the bid being rejected as non-compliant.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 80
- Price: 20
- Condition of participationno text publishedMinimum: The bidder should provide its (general) yearly turnover for the number of financial years specified - Number of financial years and minimum required turnover per year - A minimum general annual turnover of 1620000 (GBP) for each of the last two financial years. 4B5b Insurance - E…
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Competitive dialogue
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Between 4 to 10 years time
- First published
- 31 Mar 2026, 16:00 BST
- Last source update
- 31 Mar 2026, 16:00 BST
- Authority reference
CT1725- FTS notice number
2026/S 000-029916- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0679cbFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: This procurement is being conducted by The City of Edinburgh Council in its capacity as the Administering Authority of the Lothian Pension Fund, a fund within the Local Government Pension Scheme (LGPS) in Scotland. All references to 'the Authority' or 'the Buyer' within the tender documentation refer to the City of Edinburgh Council acting on behalf of the Lothian Pension Fund. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=826734. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason: The Contracting Authority does not intend to include a sub-contract clause for this procurement as the subject matter concerns a highly specialized and integrated Order Management System (OMS). The delivery of this critical financial infrastructure requires a single, unified solution provided by a prime contractor to ensure system integrity, data security, and seamless integration with existing IBOR and custodial functions. Given the technical complexity and the Authority’s fiduciary duty to its members, it is anticipated that the core services will be delivered directly by the software provider and are not suitable for sub-contracting to third parties The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason: Lothian Pension Fund waived this requirement as an entity. (SC Ref:826734) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=826734
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 1 May 2026, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
31 Mar 2026 → 15 May 2026 · 3 dates- Notice published211 days ago31 Mar 2026, 16:00 BST
- Submission deadline180 days ago1 May 2026, 14:00 BST
- Invitations to tender expected166 days ago15 May 2026, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.