Find a TenderAwarded

Published 9 Feb 2021, 08:56 GMT

Official UK procurement notice

Invitation to Tender for the Provision of Social Media Management Services

Authority: Orkney Islands Council (Local council)·Consortium: 2 public authorities

ServicesOpen procedureSME suitable

Sectors: Printed matter and related products (22)Financial and insurance services (66)Business Services & Consultancy (79)

+1 more

Recreational, cultural and sporting services (92)

Delivery: Scotland (UKM65)

Published estimate£249,000≈ £180k / year · 1 value update

Submissions closed 7 Mar 2024awarded 15 Apr 2024

Awarded to Start Point Media2 awards

Contract term 2 yrsends 31 Mar 2026 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

The provision of content generation and management service for the orkney.com website and its associated social media presence.

CPV: Advertising photography services · Advertising, propaganda and information film and video-tape production · Aerial photography services · Photographic and ancillary services · Photographic services · Photographs · Portfolio management services · Public relations management services · Specialised photography services

The lotProcurement structure

single lot · value published

Lot #1Orkney Islands Council (OIC) and Highlands & Islands Enterprise (HIE) work in…AwardedRenewal 2 yrsPublished value£360,000

Orkney Islands Council (OIC) and Highlands & Islands Enterprise (HIE) work in partnership to support key sectors and companies of growth to market their products and services through the jointly funded Orkney Marketing programme. For the purposes of this contract OIC will act as the contracting authority while HIE will be the lead contact for the management of the contract.

Submissions are invited from contractors who can provide a content generation and management service for the orkney.com website and its associated social media presence. The contract will initially be for 2 years (1 April 2024 to 31 March 2026) with a further 2 x 12 months subject to availability of budgets. There will also be a break clause at Year 1 will will only be applied if funding for year 2 becomes unavailable - Contractors will be advised of any changes by 24 December 2024.

Contract period: 1 Apr 2024 – 31 Mar 2026 (2 yrs)

Delivery: Scotland · Orkney Islands

Extensions: Initial term of 24 months with 2 x 12 month extensions (subject to funding)Variant bids: not allowed

22315000 Photographs 66140000 Portfolio management services 79416100 Public relations management services 79960000 Photographic and ancillary services 79961000 Photographic services 79961100 Advertising photography services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 90%Price: 10%

Published sub-criteria (3)

Methodology: 40%
Project Delivery: 50%
price: 10%

Published award criteria (4)

Methodology: 40
Project Delivery: 50
Fair Work Practices: 0
Price: 10

Conditions of participation3

Suitability
The relevant selection criteria will be included in the SPD Scotland module.
Economic & financial standing
The relevant selection criteria will be included in the SPD Scotland module.
Technical & professional ability
The relevant selection criteria will be included in the SPD Scotland module.

What this means for your bid

Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 9 Feb 2021, 08:56 GMT
Last source update: 12 Jun 2024, 08:51 BST
Award evaluation window: 7 Mar 2024 – …
Authority reference: OIC/PROC/1858
FTS notice number: 2024/S 000-018105
Classification (CPV): Advertising photography servicesAdvertising, propaganda and information film and video-tape productionAerial photography servicesPhotographic and ancillary servicesPhotographic servicesPhotographsPortfolio management servicesPublic relations management servicesSpecialised photography services
Delivery area: Scotland (UKM65)
Official registry OCID: ocds-h6vhtk-02915f Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract the expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice. (SC Ref:767750)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 7 Mar 2024, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 7 Mar 2024, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

7 Mar 2024 → 12 Jun 2024 · 4 dates

Submission deadline
7 Mar 2024, 12:00 GMT
Bids opened
7 Mar 2024, 14:00 GMT
Contract starts
1 Apr 2024, 00:00 BST
Notice published
12 Jun 2024, 08:51 BST

Notice history

5 events · 4 releases on Find a Tender · since 20 Dec 2021

Status changed to complete
20 Dec 2021, 09:05 GMT
Published value updated to £360,000
5 Feb 2024, 16:12 GMT
was £249,000
Status changed to active
5 Feb 2024, 16:12 GMT
Deadline moved to 7 Mar 2024, 12:00 GMT
5 Feb 2024, 16:12 GMT
+1093 days · was 10 Mar 2021, 12:00 GMT
Status changed to complete
12 Jun 2024, 08:51 BST

Routine re-releases (4)

2021-02: 1 release · 9 Feb 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £608,5842 contracts exc. VAT

Bids received 88 from SMEs

Contracts signed 2latest 15 Apr 2024

Awarded to	Value	Date	Status
Start Point MediaSME	£359,728 †	—	Awarded
Start Point MediaSME	£248,856 †	—	Awarded

Contracts

Contract 018105-2024-OIC/PROC/1858-1 · Start Point MediaSME
Signed
15 Apr 2024
Value
£359,728
Period
… – 31 Mar 2026
Status
active
Contract 031720-2021-OIC/PROC/1181-1 · Start Point MediaSME
Signed
7 Apr 2021
Value
£248,856
Period
… – 31 Mar 2026
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8bids · 8 electronic · 3 from abroad	8	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Orkney Islands Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council Offices, School Place, Kirkwall, Scotland, KW15 1NYContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Highlands and Islands EnterpriseContracting authority Inverness, ScotlandContact email, phone

Dispute resolution & review bodies

Kirkwall Sheriff CourtReview body KirkwallContact phone
Sheriffs CourtReview body KirkwallContact phone

Bidders & participating suppliers

1 commercial party on the notice

Start Point MediaAwarded supplier (McArthur), 18 East Road, Kirkwall, UK, KW15 1HZContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.