TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 16 Jun 2023, 15:58 BST

Official UK procurement notice

Invitation to Tender to Provide Food Parcels and Other Sundry Items to Norfolk Residents

Official notice

Authority: Norfolk County Council (Local council)

GoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: East of England (UKH15)
Published estimate£1,500,000exc. VAT
Submissions closed 17 Jul 2023awarded 7 Aug 2023
Awarded to Access Community Trust

What is being bought

Published requirement description

The Norfolk Assistance Scheme (NAS) is a Local Welfare Scheme currently funded with round 4 of the DWP Hardship Support Fund and internal funding from Norfolk County Council. A Local Welfare Scheme has been in operation in Norfolk since 2013. In March 2020 at the beginning of pandemic NAS commenced providing food boxes and other sundry items – this model has continued as a provision during the Cost of Living Crisis to support those in the Norfolk Community suffering food poverty and to divert traffic from the local food banks.Pease note: Norfolk County Council is not guaranteeing how many boxes it will need to procure, this is an as and when requirement dependent on need. Currently the Council is spending circa £30,000 (excluding VAT)per month on food parcels, other sundry items and delivery but there is no guarantee that it will continue at this level of spend.

CPV: Food parcels

The lotProcurement structure

single lot · no lot value published
Lot #1The Norfolk Assistance Scheme (NAS) is a Local Welfare Scheme currently funded with…AwardedRenewal

The Norfolk Assistance Scheme (NAS) is a Local Welfare Scheme currently funded with round 4 of the DWP Hardship Support Fund and internal funding from Norfolk County Council. A Local Welfare Scheme has been in operation in Norfolk since 2013. In March 2020 at the beginning of pandemic NAS commenced providing food boxes – this model has continued as a provision during the Cost of Living Crisis to support those in the Norfolk Community suffering food poverty and to divert traffic from the local food banks. This contract will run until the end of March 2024. If funding is received for the year 2024/25 then the contract can be extended for a further year with the right for the Council to extend by a further year after that.Pease note: Norfolk County Council is not guaranteeing how many boxes it will need to procure, this is an as and when requirement. The value in this notice is therefore estimate. Additional information: The value of the contract included within this notice is an estimate only. The boxes will be ordered by Norfolk County Council dependent on need and therefore the Council is not committing to a volume that will be needed.

Delivery: East of England · Norfolk
Extensions: The Contract may be extended by up to 12 months at the Council’s discretion and then by a further 12 months at the Council's discretion.Variant bids: not allowed
15897300 Food parcels

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 50%
Published sub-criteria (2)
  • Ordering, Delivery, Dealing with Fluctuations, Complaints and Issues: 50%
  • price: 50%
Published award criteria (2)
  • Ordering, Delivery, Dealing with Fluctuations, Complaints and Issues: 50%
  • Price: 50%
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
16 Jun 2023, 15:58 BST
Last source update
8 Aug 2023, 09:42 BST
Award evaluation window
17 Jul 2023 – …
Authority reference
NCCT42743
FTS notice number
2023/S 000-023009
Classification (CPV)
Food parcels
Delivery area
East of England (UKH15)
Official registry OCID
ocds-h6vhtk-03d729 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.

Publisher note: The value of the contract included within this notice is an estimate only and is excluding VAT. The boxes will be ordered by Norfolk County Council dependent on need and therefore the Council is not committing to a volume that will be needed.

How it was run

Official notice
Submission deadline
17 Jul 2023, 10:00 BST
Submission channel
{"written"}
Accepted languages
en
Bids opened
17 Jul 2023, 10:00 BST

Timeline

17 Jul 2023 → 8 Aug 2023 · 3 dates
  1. Submission deadline
    17 Jul 2023, 10:00 BST
  2. Bids opened
    17 Jul 2023, 10:00 BST
  3. Notice published
    8 Aug 2023, 09:42 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    8 Aug 2023, 09:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,500,0001 contract exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 7 Aug 2023
Awarded toValueDateStatus
Access Community TrustSMEProvision of Food Parcels and Other Sundry Items to Norfolk Residents£1,500,000 †—Awarded

Contracts

  • Provision of Food Parcels and Other Sundry Items to Norfolk Residents · Access Community TrustSME

    Signed
    7 Aug 2023
    Value
    £1,500,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Norfolk County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Martineau Lane, Norwich , East of England, NR1 2DHContact email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria