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Published 3 Jun 2025, 19:05 BST

Official UK procurement notice

IWM/2526/Gov/3432: Citizens Assembly for Imperial War Museums - AWARD NOTICE

Official notice

Authority: Imperial War Museum (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Research & Development (R&D) (73)Business Services & Consultancy (79) Delivery: UK
Published estimate£200,000≈ £104k / year · £240,000 inc. VAT
Submissions closed 4 Jul 2025awarded 6 Aug 2025
Award (standstill) to IPSOS (MARKET RESEARCH) LTD
Contract term 1 yr 11 moends 8 Jul 2027 · starts 21 Aug 2025

What is being bought

Published requirement description

IWM is seeking consultancy services that can design, establish and deliver a Citizens’ Assembly to gauge opinions and recommendations on IWM’s collections. We want to engage a consultancy that brings innovative ideas to the process, while understanding and respecting IWM’s remit.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Public relations consultancy services · Research and development consultancy services · Research and development services and related consultancy services

The lotProcurement structure

single lot · value published
Lot #1Awarded 1 yr 11 moSMEPublished value£200,000
Contract period: 21 Aug 2025 – 8 Jul 2027 (1 yr 11 mo)Value: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: UKEligibility: SME eligible
73000000 Research and development services and related consultancy services73200000 Research and development consultancy services79416200 Public relations consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 20%Social value: 10%
Published sub-criteria (4)
  • Qualitative Evaluation: 40%
  • Interview: 30%
  • Cost: 20%
  • Social Impact: 10%
Published award criteria (4)
  • Qualitative Evaluation
  • Cost
  • Social Impact
  • Interview
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
3 Jun 2025, 19:05 BST
Last source update
6 Aug 2025, 16:05 BST
Award evaluation window
Submission end – 9 Aug 2025
Authority reference
Gov3432
FTS notice number
2025/S 000-029659
Latest notice
Contract award notice (UK6)
Classification (CPV)
Public relations consultancy servicesResearch and development consultancy servicesResearch and development services and related consultancy services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-052bea Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
4 Jul 2025, 12:00 BST
Clarification deadline
26 Jun 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

3 Jun 2025 → 21 Aug 2025 · 8 dates
  1. Tender notice published
    3 Jun 2025, 19:05 BST
  2. Clarification questions by
    26 Jun 2025, 17:00 BST
  3. Submission deadline
    4 Jul 2025, 12:00 BST
  4. Assessment summaries sent
    6 Aug 2025, 00:00 BST
  5. Latest notice published
    6 Aug 2025, 16:05 BST
  6. Award decision expected by
    9 Aug 2025, 00:59 BST
  7. Standstill ends
    15 Aug 2025, 23:59 BST
  8. Contract starts
    21 Aug 2025

Notice history

4 events · 2 releases on Find a Tender · since 3 Jun 2025
  1. Tender notice published
    3 Jun 2025, 19:05 BST
    UK4
  2. Contract award notice published
    6 Aug 2025, 16:05 BST
    UK6
  3. Status changed to complete
    6 Aug 2025, 16:05 BST
  4. Contract signature expected
    22 Aug 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £200,0001 award exc. VAT
Bids received 99 from SMEs
Awarded toValueDateStatus
IPSOS (MARKET RESEARCH) LTD25 Aug 2025 – 7 Jul 2027£200,0006 Aug 2025standstill to 15 Aug 2025Standstill

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9final-stage tenders90—

Contracting authority & participating public bodies

Imperial War Museums

Contracting authorityPublic undertaking GB-PPON: PHRL-5691-LLXM IWM London, Lambeth Road, London, London, SE1 6HZContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • IPSOS (MARKET RESEARCH) LTDAwarded supplierGB-COH: 00948470 3 Thomas More Square, London, London, E1W 1YWContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender