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Published 30 May 2025, 14:05 BST

Official UK procurement notice

IWM/2526/IWM/2526/Exh/3431: Design and production of AV Multi-Media Experience for Gallery at IWM Duxford

Official notice

Authority: Imperial War Museum (Central government)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Recreational, cultural and sporting services (92) Delivery: East of England (UKH12)
Published estimate£120,000≈ £80k / year · £120,000 inc. VAT
Submissions closed 25 Jun 2025
Contract term 1 yr 6 moends 29 Jan 2027 · starts 1 Aug 2025

What is being bought

Published requirement description

IWM invites proposals from qualified and experienced providers to develop a new multimedia experience for the AirSpace gallery at IWM Duxford. IWM is looking to appoint a partner specialising in the creation of spatial media to advise on the technical delivery as well as to carry out the creative development and production of the media.

For more information about this opportunity, please visit the Delta eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-London… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/AJX5589837 ↗

CPV: Audio-visual equipment · Audio-visual materials · Museum services · Museum-exhibition services · Television and audio-visual equipment

The lotProcurement structure

single lot · value published
Lot #1 1 yr 6 moSMEPublished value£120,000
Contract period: 1 Aug 2025 – 29 Jan 2027 (1 yr 6 mo)Value: £120,000 exc. VAT · £120,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
32320000 Television and audio-visual equipment32321200 Audio-visual equipment32321300 Audio-visual materials92521000 Museum services92521100 Museum-exhibition services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published sub-criteria (3)
  • Technical Evaluation: 45%
  • Workshop Evaluation: 20%
  • Value for Money: 35%
Published award criteria (3)
  • Technical Evaluation
  • Value for Money
  • Workshop Evaluation
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
30 May 2025, 14:05 BST
Last source update
30 May 2025, 14:05 BST
Award evaluation window
Submission end – 31 Jul 2025
FTS notice number
2025/S 000-028817
Latest notice
Tender notice (UK4)
Classification (CPV)
Audio-visual equipmentAudio-visual materialsMuseum servicesMuseum-exhibition servicesTelevision and audio-visual equipment
Delivery area
East of England (UKH12)
Official registry OCID
ocds-h6vhtk-0529d0 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
25 Jun 2025, 13:00 BST
Clarification deadline
20 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com/respond/AJX5589837 ↗

Timeline

30 May 2025 → 1 Aug 2025 · 5 dates
  1. Tender notice published
    30 May 2025, 14:05 BST
  2. Clarification questions by
    20 Jun 2025, 13:00 BST
  3. Submission deadline
    25 Jun 2025, 13:00 BST
  4. Award decision expected by
    31 Jul 2025, 00:59 BST
  5. Contract starts
    1 Aug 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 May 2025, 14:05 BST
    UK4

Contracting authority & participating public bodies

Imperial War Museums

Contracting authorityPublic authority - sub-central government GB-PPON: PHRL-5691-LLXM IWM London, Lambeth Road, London, London, SE1 6HZContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender