Find a TenderClosedTender notice
Published 28 Sept 2026, 11:05 BST

Official UK procurement notice

IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums

Official notice

Authority: Imperial War Museum (Central government)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Published estimate£88,750≈ £30k / year · £106,500 inc. VAT
Submissions closed 19 Oct 2026
Contract term 3 yrsends 31 Dec 2029 · up to 31 Dec 2030 with extensions · starts 1 Jan 2027

What is being bought

Published requirement description

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM.

The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation.

The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland.

IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension.

Access Code: 7UP57S75YK

For more information about this opportunity, please visit the eSourcing portal at:

www.delta-esourcing.com/tenders/UK-UK-London… ↗

To respond to this opportunity, please click here:

www.delta-esourcing.com/respond/7UP57S75YK ↗

CPV: Assessment centre services for recruitment · Personnel services except placement and supply services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£88,750
Contract period: 1 Jan 2027 – 31 Dec 2029 (3 yrs) · up to 31 Dec 2030 with extensionsValue: £88,750 exc. VAT · £106,500 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: The extension will be offered at the Client's discretion.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (6)
  • Contract Management & Account Support: 20%
  • Data Protection & Information Security: 20%
  • Service Capability & Compliance: 15%
  • User Experience & Performance Management: 15%
  • Quantitative Cost Assessment: 20%
  • Pricing Transparency and Value for Money: 10%
Published award criteria (6)
  • Contract Management & Account Support
  • Data Protection & Information Security
  • Service Capability & Compliance
  • User Experience & Performance Management
  • Quantitative Cost Assessment
  • Pricing Transparency and Value for Money
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
28 Sept 2026, 11:05 BST
Last source update
28 Sept 2026, 11:05 BST
Authority reference
3508
FTS notice number
2026/S 000-091331
Latest notice
Tender notice (UK4)
Classification (CPV)
Assessment centre services for recruitmentPersonnel services except placement and supply services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-077b4f Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
19 Oct 2026, 12:00 BST
Clarification deadline
9 Oct 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

28 Sept 2026 → 1 Jan 2027 · 4 dates
  1. Tender notice published29 days ago
    28 Sept 2026, 11:05 BST
  2. Clarification questions by18 days ago
    9 Oct 2026, 16:00 BST
  3. Submission deadline8 days ago
    19 Oct 2026, 12:00 BST
  4. Today
    28 Oct 2026
  5. Contract startsin 64 days
    1 Jan 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    28 Sept 2026, 11:05 BST
    UK4

Contracting authority & participating public bodies

Imperial War Museums

Contracting authorityPublic authority - central government GB-PPON: PHRL-5691-LLXM IWM London, Lambeth Road, London, London, SE1 6HZContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender