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Find a TenderPlanned procurementPreliminary market engagement notice
Published 13 Oct 2026, 12:37 BST

Official UK procurement notice

Kent & Medway ICS - MFD Tender

Official notice Competition analysis

Authority: Dartford and Gravesham NHS Trust (Central government)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Business Services & Consultancy (79) Delivery: Delivery location not published
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected 11 Jan 2027from the planned procurement notice
Contract term 6 yrsends 31 Mar 2033 · up to 31 Mar 2035 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

Atamis Reference C481782.

Link: atamis-1928.my.salesforce-sites.com/ProSpend__CS_Contrac… ↗

The potential scope includes MFD hardware, managed print and secure print software, deployment, maintenance, consumables, reporting and end-of-life support across.

This is preliminary market engagement, not an invitation to tender. We seek market practice, feasible options, dependencies and risks, rather than a priced bid or a proposed contract-specific solution. Responses will not be scored for award.

CPV: Photocopiers · Printing and distribution services

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 6 yrsSMEVCSE
Contract period: 1 Apr 2027 – 31 Mar 2033 (6 yrs) · up to 31 Mar 2035 with extensions
Eligibility: SME eligibleVCSE eligible
Extensions: Extension options published
30121100 Photocopiers79824000 Printing and distribution services

Who is likely to bid for this lot ↓

Pipeline intelligence · planning stage: how this market runs before the tender is published

How Dartford and Gravesham NHS Trust buys Services related to printing (CPV 7982), and who usually turns up

Dartford and Gravesham NHS Trust has little published record in this market. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Services related to printing (CPV 7982) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerDartford and Gravesham NHS Trust · all categories
The marketServices related to printing (CPV 7982)
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 1 of 2 known-size awards · market: CPV 7982 · South East England (authority’s region), n=9
1 of 2100%

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in South East England (authority’s region).

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 2 of 2 known-location awards · market: CPV 7982 · South East England (authority’s region), n=7
2 of 20%

Most of this buyer’s recorded winners were registered in the region where that award was delivered.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the bid deadline to the award date, on competitions that published both.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: no decision dates published · market: CPV 7982 · UK-wide, n=23
—40 days

Half of these awards have an award date within 40 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

The market share is a minimum: some awards have no bid count.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: 3 procurements with awards; rival share unknown · market: CPV 7982 · South East England (authority’s region), n=9
—22%

Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyerToo few to chart: 1 lot with bid counts, 5 needed · all categories
The market38 lots with bid counts · CPV 7982 · UK-wide
8% had one bid
Market · select a colour for counts
1 bid8%
Market: 3 of 38 lots with published bid counts.
2–318%
Market: 7 of 38 lots with published bid counts.
4–637%
Market: 14 of 38 lots with published bid counts.
7+37%
Market: 14 of 38 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyerToo few to chart: 1 lot with estimate and award, 5 needed · all categories
The market25 lots with estimate and award · CPV 7982 · UK-wide
28% below estimate
Market · select a colour for counts
Below estimate28%
Market: 7 of 25 lots with an estimate and award.
Within ±2%56%
Market: 14 of 25 lots with an estimate and award.
Above estimate16%
Market: 4 of 25 lots with an estimate and award.
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1CPV 301272 monthsSME suitableEstimate not published

This lot is listed as CPV 3012. The table above uses the notice category.

Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 12 past lots.

A forecast, not a list of bidders.

—No model forecast yet17% chance of a single bid
Past bids on 12 similar lots
1 bid17%
2 of 12 similar past lots received 1 bid (17%).
2–38%
1 of 12 similar past lots received 2–3 (8%).
4–625%
3 of 12 similar past lots received 4–6 (25%).
7+50%
6 of 12 similar past lots received 7+ (50%).
Comparable past lots usually drew 6.5 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—Estimate not published
The buyer published no estimate for this lot, so there is nothing to forecast against. A price prediction here would be a number about a number we do not have.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Oct 2026, 12:37 BST
Last source update
20 Oct 2026, 14:25 BST
Authority reference
C481782
FTS notice number
2026/S 000-099056
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
PhotocopiersPrinting and distribution services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-078674 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

13 Oct 2026 → 1 Apr 2027 · 5 dates
  1. Planning notice published15 days ago
    13 Oct 2026, 12:37 BST
  2. Latest notice published8 days ago
    20 Oct 2026, 14:25 BST
  3. Today
    28 Oct 2026
  4. Market engagementin 14 days
    11 Nov 2026, 23:59 GMT

    We invite market feedback to shape a future multi-organisation managed print specification, procurement route, contract model and implementation plan.

    The deadline for premarket engagement has been extended to 11/11/2027, 12pm.

  5. Tender notice expectedin 75 days
    11 Jan 2027, 23:59 GMT
  6. Contract startsin 154 days
    1 Apr 2027, 00:00 BST

Notice history

7 events · 7 releases on Find a Tender · since 13 Oct 2026
  1. Pipeline notice published
    13 Oct 2026, 12:37 BST
    UK1
  2. Preliminary market engagement notice published
    13 Oct 2026, 12:42 BST
    UK2
  3. Preliminary market engagement notice published
    13 Oct 2026, 12:44 BST
    UK2
  4. Preliminary market engagement notice published
    14 Oct 2026, 12:00 BST
    UK2
  5. Preliminary market engagement notice published
    14 Oct 2026, 12:27 BST
    UK2
  6. Preliminary market engagement notice published
    14 Oct 2026, 14:40 BST
    UK2
  7. Preliminary market engagement notice published
    20 Oct 2026, 14:25 BST
    UK2
Published amendments (5)

Amended dates

Link provided.

Description updated.

Engagement Description updated.

Engagement deadline updated

Routine re-releases (7)
  • 2026-10: 4 releases · 13 Oct 2026, 14 Oct 2026

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

Dartford and Gravesham NHS Trust

Contracting authorityPublic authority - central government GB-PPON: PWRB-2618-VVJG Darent Valley Hospital Darenth Wood Road, Dartford, South East, DA2 8DAContact name, email

Official documents & specifications (7)

Official links; attachments are not copied

Notices published for this procedure