Official UK procurement notice
L25016-T-MC - Human Resources Information System
Authority: LONDON LUTON AIRPORT OPERATIONS LIMITED·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionLLA is looking to implement a HRIS system for a 5 year period with the option to extend twice for a further year each extension period (5 +1 +1). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity.
Please see our tender documents, available FOC on our Jaggaer system, for further details.
- Recurrence: 6-12 months prior to the contract expiring
CPV: Business transaction and personal business software package · Database and operating software package · Information systems and servers · Software package and information systems · Time accounting or human resources software package
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,223,000 together)Lot #1Human Resources Information SystemRenewalPublished value£850,000
Lot #2Work Force Managment SystemRenewalPublished value£373,000
Currently, staff rostering in Security is managed manually through spreadsheets. This process is susceptible to errors due to the substantial number of manual entries required weekly. The management of this process relies heavily on a few key individuals with the necessary expertise. This approach is not sustainable for managing a team of over 500 individuals, as it poses significant risks of data corruption and incorrect payments to Security staff. Implementing a robust rostering or Work Force Management system would mitigate these risks, streamline administrative tasks, and enhance efficiency in rostering and overtime management. Additional information: Please see tender documents for details
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Please see tender documents for details
- Legal form for consortia
- Please see tender documents
- Shortlisting
- Please see tender documents for details
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Negotiated procedure with prior call for competition
- Legal basis
- CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · 6-12 months prior to the contract expiring
- First published
- 7 Nov 2024, 16:42 GMT
- Last source update
- 24 Mar 2025, 18:01 GMT
- Authority reference
L25016-T-MC- FTS notice number
2025/S 000-011007- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b4d5Find a Tender- Contract terms summary
Please see tender documents for details
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please see tender documents for details
Publisher note: Please see tender documents for further details
How it was run
Official noticeTender documents are also served through a separate tool: https://london-luton.ukp.app.jaggaer.com/esop/ogc-host/public/london_luton_airport_operations/web/login.html?_ncp=1726217150488.823877-1LLA ↗
- Submission deadline
- 7 Apr 2025, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
Timeline
24 Mar 2025 → 7 Apr 2025 · 2 dates- Notice published24 Mar 2025, 18:01 GMT
- Submission deadline7 Apr 2025, 12:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 24 Mar 2025- Published value updated to £850,00024 Mar 2025, 18:01 GMTwas £1,490,000
- Deadline moved to 7 Apr 2025, 12:00 BST24 Mar 2025, 18:01 GMT+116 days · was 12 Dec 2024, 12:00 GMT
- Buyer details updated24 Mar 2025, 18:01 GMT
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- London Luton Airport - The Legal teamReview body
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria
- Economic and financial selection criteria
- Technical selection criteria