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Published 5 Jun 2025, 12:26 BST

Official UK procurement notice

Laptop Hardware Refresh 25/26

Official notice

Authority: East Cambridgeshire District Council (Local council)

GoodsBelow threshold - open competitionBelow threshold
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UK
Published estimate£45,000≈ £15k / year · £45,000 inc. VAT
Submissions closed 4 Jul 2025
Contract term 3 yrsends 31 Jul 2028 · starts 31 Jul 2025

What is being bought

Published requirement description

ECDC currently has 240 Dell Latitude Laptops and under this hardware renewal would be looking to replace 50 devices.

The organisation intends to replace the laptops with upgraded devices from the same manufacturer and requires hardware support for 3 years.

CPV: Portable computers

The lotProcurement structure

single lot · value published
Lot #1Lot RM6098 3 yrsPublished value£45,000
Contract period: 31 Jul 2025 – 31 Jul 2028 (3 yrs)Value: £45,000 exc. VAT · £45,000 inc. VAT
Delivery: UK
30213100 Portable computers

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Total Project Cost

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
5 Jun 2025, 12:26 BST
Last source update
5 Jun 2025, 12:26 BST
FTS notice number
2025/S 000-030204
Latest notice
Tender notice (UK4)
Classification (CPV)
Portable computers
Delivery area
UK
Official registry OCID
ocds-h6vhtk-05437c Find a Tender

How it was run

Official notice
Submission deadline
4 Jul 2025, 17:00 BST
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

ictsupport@eastcambs.gov.uk (Please specify email subject as "ECDC Laptop Hardware Refresh 2025/26 - Question/Tender Submission")

Timeline

5 Jun 2025 → 31 Jul 2025 · 3 dates
  1. Tender notice published
    5 Jun 2025, 12:26 BST
  2. Submission deadline
    4 Jul 2025, 17:00 BST
  3. Contract starts
    31 Jul 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    5 Jun 2025, 12:26 BST
    UK4

Contracting authority & participating public bodies

East Cambridgeshire District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQBT-2817-GJGV The Grange, Nutholt Lane, Ely, East of England, CB7 4EEContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender