Find a TenderClosedTender notice
Published 30 Sept 2026, 16:16 BST

Official UK procurement notice

Laundry Replacement of the PLC Controlling

Official notice

Authority: Velindre University NHS Trust (NHS & healthcare)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£25,000£30,000 inc. VAT
Submissions closed 26 Oct 2026
Contract term 3 moends 28 Feb 2027 · starts 1 Dec 2026

What is being bought

Published requirement description

NHS Wales Shared Services Partnership (NWSSP) All-Wales Laundry Service (AWLS), is seeking to appoint a suitably qualified and experienced contractor to undertake the replacement of the Programmable Logic Controller (PLC) and associated software controlling the Continuous Batch Washer (CBW) at Llansamlet Laundry Production Unit, Swansea. The facility processes approximately 35,000 linen items per day, with the CBW playing a critical role in maintaining operational capacity and service continuity.

The successful contractor will be required to undertake a full survey and mapping of existing panel I/O and wiring configurations, supply and install a replacement PLC, provide compatible software interfaces, and ensure continued operation of the existing machine and control programmes. The project must also include full integration with associated press PLCs and sorting systems, commissioning of the completed installation, and comprehensive training for on-site personnel.

All works must be completed outside normal production hours to ensure no disruption to laundry operations. The Authority requires the complete delivery, installation, commissioning, training, and acceptance of the works by 28 February 2027, with all associated invoicing completed by 31 March 2027. Contractors must demonstrate relevant technical capability and experience in industrial automation, PLC systems, and operationally critical production environments.

CPV: Electrical installation work · Software implementation services

The lotProcurement structure

single lot · value published
Lot #1 3 moSMEVCSEPublished value£25,000
Contract period: 1 Dec 2026 – 28 Feb 2027 (3 mo)Value: £25,000 exc. VAT · £30,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Full details of the conditions of participation are contained within the procurement documents. Suppliers must register on the eTenderWales portal - etenderwales.ukp.app.jaggaer.com/home.html ↗ and search for itt_127659 to access the procurement documentation and participate in this procurement.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Technical: 40%
  • Commercial: 60%
Published award criteria (2)
  • Commercial
  • Technical : Including Social Values
Conditions of participation1
  • Condition of participation

    Full details of the conditions of participation are contained within the procurement documents. Suppliers must register on the eTenderWales portal - etenderwales.ukp.app.jaggaer.com/home.html ↗ and search for itt_127659 to access the procurement documentation and participate in this procurement.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Sept 2026, 16:16 BST
Last source update
30 Sept 2026, 16:16 BST
Authority reference
SSP-ITT-64321
FTS notice number
2026/S 000-092547
Latest notice
Tender notice (UK4)
Classification (CPV)
Electrical installation workSoftware implementation services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-077dfd Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
26 Oct 2026, 16:00 GMT
Clarification deadline
21 Oct 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Full details of the conditions of participation are contained within the procurement documents. Suppliers must register on the eTenderWales portal - etenderwales.ukp.app.jaggaer.com/home.html ↗ and search for itt_127659 to access the procurement documentation and participate in this procurement.

Timeline

30 Sept 2026 → 1 Dec 2026 · 4 dates
  1. Tender notice published26 days ago
    30 Sept 2026, 16:16 BST
  2. Clarification questions by5 days ago
    21 Oct 2026, 16:00 BST
  3. Submission deadline20h ago
    26 Oct 2026, 16:00 GMT
  4. Today
    27 Oct 2026
  5. Contract startsin 34 days
    1 Dec 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    30 Sept 2026, 16:16 BST
    UK4

Contracting authority & participating public bodies

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

Contracting authorityPublic authority - central governmentWelsh devolved regulations apply GB-NHS: RQF 4-5 Charnwood Court,, Cardiff, Wales, CF14 3UZContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender