Find a TenderClosed
Published 21 May 2025, 12:27 BST

Official UK procurement notice

Lease of Shunters for use at Inverness and Haymarket Depots

Official notice

Authority: ScotRail Trains Limited

2 lotsGoodsNegotiated procedure with prior call for competition
Published estimate£750,000total for 2 lots
Submissions closed 20 Jun 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Lot 1: Primary use to move HST power / trailer cars at Inverness and Haymarket

Lot 2: Primary use to move HST vehicles during heavy maintenance within set boundaries at Haymarket Depot.

CPV: Railway and tramway locomotives and rolling stock and associated parts

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£750,000 together)
Lot #1Lease of Shunters for use at Inverness and Haymarket DepotRenewalPublished value£500,000

Primary use to move HST power / trailer cars at Inverness and Haymarket.

The Shunters shall:

  • be mainline compliant to run on Network Rail mainline infrastructure and negotiate signals as per industry standards.
  • be able to move HST up to 2 x power cars at 75 tonnes each and 5 x Mk3 coaches at 40 tonnes each.
  • be fitted with Automatic Warning System (AWS) / Train Protection Warning System (TPWS) headlight and must have a Slow Speed Function (SSF).
  • be able to couple to ScotRail HST vehicles and compatible with both the emergency nose end coupler and the alliance type couplers, and must also be capable of coupling with 170 & 158 / Diesel Multiple Unit (DMU) trains
  • coupling requirements for Haymarket Depot in Lot 1 shall be in full compliance with the track curvature reports at Appendix 3
  • have a GSM-r (radio) option (for Inverness for futureproofing),
  • be powered by diesel or battery.
  • be accompanied by any necessary specialist tooling or equipment required for light touch maintenance
  • be accompanied by Operator and Maintenance Manuals

Maintenance – Lot 1

The Tenderer will also include a Shunter Maintenance plan, including tenderer/ operator responsibilities, to include clear technical definition of ‘light touch’ and low-level repairs and routine light maintenance by ScotRail. The Tenderer shall be required to provide consumables to ScotRail for all low-level repairs and light maintenance, and to allow the Tenderer to complete the full overhaul as per industry standards and complete non-light maintenance works.

The Tenderer shall also provide a contingency plan detailing arrangement for any period where the Shunter cannot be used/supplied, e.g. as a result of maintenance / overhaul, or technical failure.

Training – Lot 1

The Tenderer shall also have the ability to provide and deliver (as required) a ‘Train the Trainer’ package to enable relevant personnel at both Haymarket and Inverness depots to be fully trained to the correct industry standards, as ScotRail’s business dictates, to ensure relevant personnel are compliant to operate and maintain Shunters ensuring the safe movement of vehicles, and to be aware of safety and dangers on site. Course content shall also refer to ScotRail’s safety procedures, site assessment, and comply with the Health and Safety at Work Act (1974). Additional information: Interested parties should register their interest at scotrail.wax-live.com/S2C/DisplayModules/T… ↗

Delivery: Scotland · Inverness and Haymarket (Edinburgh) Depots
Extensions: Initial 2 year award, plus 3 x 12 month optionsSecond stage: up to 6 candidates invited to tenderVariant bids: allowed
Lot #2Lease of Shunter for use at Haymarket DepotRenewalPublished value£250,000

Primary use to move HST vehicles during heavy maintenance within set boundaries at Haymarket Depot.

The Shunter shall:

  • be road and rail vehicle
  • be remotely operated
  • be able to couple to emergency nose and alliance coupler
  • be able to supply and deliver coupling / attachments as per ScotRail’s future business demands
  • be able to move a HST power car at 75 tonne each or Mk3 coach up to 40 tonnes
  • have a Slow Speed Function (SSF) of 3-5 mph
  • be battery powered
  • be capable of moving HST bogies (special attachments required)
  • be accompanied by any necessary specialist tooling or equipment required for light touch maintenance
  • be accompanied by Operator and Maintenance Manuals

Maintenance – Lot 2

The Tenderer will also include a Shunter Maintenance plan and shall be required to complete maintenance checks in accordance with OEM manual / instruction, providing consumables as necessary to complete all maintenance works.

The Tenderer shall also provide a contingency plan providing detailing arrangement for any period where the Shunter cannot be used/supplied, e.g. as a result of maintenance / overhaul, or technical failure.

Training – Lot 2

The Tenderer shall also have the ability to provide and deliver (as required) a train the trainer package to enable relevant personnel at Haymarket depots to be fully trained to the correct industry standards, as ScotRail’s business dictates, to ensure operators are fully compliant. Training course content shall teach operators how to ensure the safe movement of vehicles, and to be aware of safety and dangers on site. Course content shall also refer to ScotRail’s safety procedures, site assessment, and comply with the Health and Safety at Work Act (1974). Additional information: Interested parties should register their interest at scotrail.wax-live.com/S2C/DisplayModules/T… ↗

Delivery: Scotland · Haymarket Depot, Edinburgh
Extensions: Initial 2 years + 3 x 12 month optionsSecond stage: up to 6 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    Is Supplier registered with RISQS or an equivalent body? If the answer is Yes, please provide details of membership.

    (This is not a Pass/Fail question, it is for information purposes only).

Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Negotiated procedure with prior call for competition
Legal basis
CELEX · 32014L0025 Utilities Contracts Regulations 2016 (Directive 2014/25/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 May 2025, 12:27 BST
Last source update
21 May 2025, 12:27 BST
FTS notice number
2025/S 000-023812
Classification (CPV)
Railway and tramway locomotives and rolling stock and associated parts
Delivery area
Scotland (UKM62)
Official registry OCID
ocds-h6vhtk-051a76 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=799424. (SC Ref:799424)

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
20 Jun 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

21 May 2025 → 20 Jun 2025 · 3 dates
  1. Notice published
    21 May 2025, 12:27 BST
  2. Invitations to tender expected
    20 Jun 2025, 00:00 BST
  3. Submission deadline
    20 Jun 2025, 12:00 BST

Contracting authority & participating public bodies

ScotRail Trains Limited .

Contracting authorityRailway services Atrium Court,, 50 Waterloo Street, Glasgow, Scotland, G2 6HQContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria