Find a TenderAwarded
Published 18 Feb 2022, 10:25 GMT

Official UK procurement notice

Legal Services Framework Agreement

Official notice

Authority: Maryhill Housing Association Ltd (Housing)·Consortium: 4 public authorities

Framework agreement5 lotsServicesRestricted procedureSME suitable
Framework ceiling (notional)£2,500,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 21 Mar 2022awarded 1 May 2023
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Legal services framework agreement for four Registered Social Landlords

CPV: Legal advisory and information services · Legal advisory and representation services · Legal services

How this framework works

From the published notice
Places
up to 10 suppliers · 6 bids on the busiest of 5 lots (0.6 per place) · 4 appointed

Lots and requirements (5)Procurement structure

5 lots · all with a published value · same evaluation weights on every lot
Lot #1Employment LawAwardedRenewalPublished value£116,000

The purpose of this procurement is to appoint between one and two suppliers to operate under a framework for the supply of the following

services:

i. Advice on employment contracts, recruitment, equalities issues, case law, good practice, discipline, grievance, pensions, settlement

agreements, TUPE and Terms and Conditions of Employment.

ii. Work in relation to Employment Tribunals, Employment Appeal Tribunals, etc.

Sub contracting of the works will not be acceptable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Glasgow
Extensions: The Framework may be extended for a further period of one year.Second stage: 5–null candidates invited to tenderVariant bids: not allowed
Lot #2Procurement, Construction & AcquisitionsAwardedRenewalPublished value£280,000

The purpose of this procurement is to appoint between one and two Suppliers to operate under a framework agreement to supply the

following services:

i. Advice on relevant Scottish, United Kingdom and European legislation, constitutional / governance issues (regulation, charitable status,

group structures, etc).

ii. Advice on business development and diversification opportunities (including partnership working, strategic alliances, joint ventures,

acquisitions, disposals, transfers of engagement, etc).

iii. Advice on risk management / insurance, health and safety, procurement, data protection, equalities, etc.

iv. Advice on contracts relating to repairs and maintenance, development, construction, consultancy services, property and equipment

leases, ICT, disputes and arbitration, etc.

v. Advice on the processing of Shared Equity / Shared Ownership / Ownership sales, Mortgage to Rent acquisitions, land sales, acquisitions

and leases, property sales, etc.

vi. Advice on complaints management and referrals to the Scottish Public Services Ombudsman (SPSO), Home Owner Housing Panel

(HOHP), Private Rented Housing Panel (PRHP), etc.

vii. Advice around procurement legal challenges.

Sub contracting of the works will not be acceptable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public

Contracts (Scotland) Regulations 2015

Delivery: Scotland · Glasgow
Extensions: Option to extend the Framework for a further one year periodSecond stage: 5–null candidates invited to tenderVariant bids: not allowed
Lot #3Housing Estate Management and FactoringAwardedRenewalPublished value£1,404,000

The purpose of this procurement is to appoint between one and two suppliers to provide the following services:

i. Legislation and guidance on tenancy and property maintenance issues, Housing Benefit and other welfare issues, debt recovery, breaches

of tenancy, development of appropriate policies / procedures, etc for all tenancies including but not restricted to secure tenancies,

occupancy agreements; mid-market and market rents; shared ownership; Housing in Multiple Occupation, etc.

ii. Legislation and guidance on property factoring services including debt recovery, factored homeowner obligations; breaches of deed of

conditions and property factoring agreements, development of appropriate policies and procedures, factoring written statement, etc.

iii. Legislation and guidance on the private rented sector, etc.

iv Court work and litigation in relation to breaches of tenancy, breaches of deed of conditions and property factoring agreement (including

debt recovery for current tenant and factored homeowner arrears, former tenant and factored homeowner arrears, property factoring costs,

common repair charges and remedies relating to anti-social behaviour, etc) public liability, human rights, etc.

v Advice on complaints management and referrals to the Scottish Public Services Ombudsman (SPSO), Home Owner Housing Panel

(HOHP), Private Rented Housing Panel (PRHP), etc.

Sub contracting of the works will not be acceptable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015

Delivery: Scotland · Glasgow
Extensions: Option to extend the Framework for a further one year.Second stage: 5–null candidates invited to tenderVariant bids: not allowed
Lot #4Governance, Financial Management and CharityAwardedRenewalPublished value£208,000

The purpose of this procurement is to appoint between one and two suppliers operating under a framework agreement to provide the

following services:

i Legislation and guidance on issues related to organisational governance, regulation of services and the interpretation and advice on charity

law, advice and guidance on the agreement of loan finance arrangements and associated work including the security of loans and guidance

and advice on loan covenants.

ii Advice on relevant Scottish, United Kingdom and European legislation, constitutional / governance issues (regulation, charitable status,

group structures, etc).

iii Advice on private finance arrangements, facility agreements, bonds, securities, refinancing, taxation, etc.

iv Advice on risk management / insurance, health and safety, procurement, data protection, equalities, etc.

Sub contracting of the works will not be acceptable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public

Contracts (Scotland) Regulations 2015

Delivery: Scotland · Glasgow
Extensions: Option to extend the contract for a further period of one year.Second stage: 5–null candidates invited to tenderVariant bids: not allowed
Lot #5Property ConveyancingAwardedRenewalPublished value£196,000

The purpose of this procurement is to appoint between one and two suppliers to provide the following services:

Purchase and sale of individual units including residential and commercial units and shared ownership and new supply shared equity or

similar. Leasing commercial properties and granting leases for commercial properties.

Sub contracting of the works will not be acceptable. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public

Contracts (Scotland) Regulations 2015.

Delivery: Scotland · Glasgow
Extensions: Option to extend the Framework for a further period of one year.Second stage: 5–null candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation4
  • Suitability

    In response to question 4A2A of the SPD attached to this Notice Bidders are required to be regulated and/or authorised (as appropriate) to practice law by the relevant professional regulatory body or bodies in the jurisdiction(s) in which they practice.

  • Economic & financial standing

    The relevant selection criteria is set out in the SPD

    Minimum: The minimum levels are set out in the SPD
  • Technical & professional ability

    The relevant selection criteria are set out in the SPD

    Minimum: The minimum levels are set out in the SPD
  • Technical & professional ability

    Bidders are required to be regulated and/or authorised (as appropriate) to practice law by the relevant professional regulatory body or bodies in the jurisdiction(s) in which they practice.

    Unless otherwise agreed (e.g. in the case of proposed paralegal or trainee solicitors) individuals delivering services under the framework must be legally qualified and must hold an unrestricted practicing certificate issued by the relevant professional regulatory body (e.g. the Law Society of Scotland).

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Legal Services Framework Agreement” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
18 Feb 2022, 10:25 GMT
Last source update
26 Jun 2023, 12:31 BST
FTS notice number
2023/S 000-018092
Classification (CPV)
Legal advisory and information servicesLegal advisory and representation servicesLegal services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-03189f Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The contract performance conditions will be set out in the Invitation to Tender issued at Stage 2 of the process

Publisher note: The full award criteria ratios, questions, weightings and scoring regime, community benefits requirements and details of contract specification will be published in the ITT document at Stage 2 of the process. (SC Ref:736562)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
21 Mar 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Mar 2022 → 26 Jun 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Mar 2022, 12:00 GMT
  2. Invitations to tender expected
    28 Mar 2022, 00:00 BST
  3. Notice published
    26 Jun 2023, 12:31 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Jun 2023, 12:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 63 from SMEs · busiest of 5 lots
Contracts signed 5latest 1 May 2023

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Employment Law

    Signed
    1 May 2023
    Value
    £60,000
    Status
    active
  • Procurement, Construction & Acquisitions

    Signed
    1 May 2023
    Value
    £268,000
    Status
    active
  • Housing Estate Management and Factoring

    Signed
    1 May 2023
    Value
    £700,000
    Status
    active
  • Governance, Financial Management and Charity

    Signed
    1 May 2023
    Value
    £164,000
    Status
    active
  • Property Conveyancing

    Signed
    1 May 2023
    Value
    £140,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Employment Law4bids · 4 electronic2——
2 · Procurement, Construction & Acquisitions6bids · 6 electronic3——
3 · Housing Estate Management and Factoring4bids · 4 electronic2——
4 · Governance, Financial Management and Charity4bids · 4 electronic2——
5 · Property Conveyancing5bids · 5 electronic2——

Contracting authority & participating public bodies

4 public bodies on the notice

Maryhill Housing Association Ltd

Contracting authorityHousingBody governed by public lawHousing and community amenities 45 Garrioch Road, Glasgow, Scotland, G20 8RGContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Framework contractors & participating bidders

4 commercial parties on the notice
  • BTO Solicitors LLPFramework contractor 48 St. Vincent Street, GLASGOW, GLASGOW, Scotland, G2 5HSContact phone
  • BrodiesFramework contractor 58 Morrison Street, Edinburgh, Scotland, EH3 8BPContact phone
  • TC Young SolicitorsFramework contractor 7 West George Street, Glasgow, Scotland, G2 1BAContact phone
  • Thorntons Law LLPFramework contractor 33 Yeaman Shore, Dundee, Scotland, DD1 4BJContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.