Licences for Quick Address

CPV: Software package and information systems

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Goods

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

29 Jan 2024, 12:34 GMT

Last source update

29 Jan 2024, 12:34 GMT

Authority reference

HSE Quick Address COIN

FTS notice number

2024/S 000-002902

Classification (CPV)

Software package and information systems

Delivery area

UK

Official registry OCID

ocds-h6vhtk-04355c Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

egulation 32 exempt: 32(2)(b)(ii) whereby competition is absent for technical reasons.

Contract is for Licence Subscription - licences permit the continued use of the product.

Experian owns the intellectual property and copyright; it sells licences and services direct to customers and the licences and services are not available through resellers or any other third party.

Experian's QuickAddress is an integral component of the COIN case management system implemented in 2003. The product integrates with PeopleSoft case management which went out of support in 2008. This component cannot be replaced (or even upgraded) with modern address finding services as the interface used is too antiquated and the risk of replacing the component too great with a danger of breaking the whole system - which manages all of HSE regulatory case work and the invoicing of £90m in cost recoverable fees.

The CORe programme is replacing the COIN system but is behind schedule. HSE has already procured the replacement Case Management and Database System in Microsoft Dynamics 365 and the CORe programme has already procured the Systems Integrator to design and build new services which will replace the existing COIN services, ultimately conducting a data migration of data out of COIN and into Dynamics 365. Consequently Experian QuickAddress will not be replaced with a "like for like" contract or solution, and will be decommissioned once new services are ready.

HSE considers that it is not reasonable technically to expect that an alternative service could replace and be integrated into this legacy system. Continued use of Experian is therefore considered the only reasonable technical mechanism to maintain the services supporting HSE regulatory duties for the next 5 years alongside delivering its replacement programme.

Publisher note: Regulation 32 exempt: 32(2)(b)(ii) whereby competition is absent for technical reasons. Contract is for Licence Subscription - licences permit the continued use of the product. Experian owns the intellectual property and copyright; it sells licences and services direct to customers and the licences and services are not available through resellers or any other third party. Experian's QuickAddress is an integral component of the COIN case management system implemented in 2003. The product integrates with PeopleSoft case management which went out of support in 2008. This component cannot be replaced (or even upgraded) with modern address finding services as the interface used is too antiquated and the risk of replacing the component too great with a danger of breaking the whole system - which manages all of HSE regulatory case work and the invoicing of £90m in cost recoverable fees. The CORe programme is replacing the COIN system but is behind schedule. HSE has already procured the replacement Case Management and Database System in Microsoft Dynamics 365 and the CORe programme has already procured the Systems Integrator to design and build new services which will replace the existing COIN services, ultimately conducting a data migration of data out of COIN and into Dynamics 365. Consequently Experian QuickAddress will not be replaced with a "like for like" contract or solution, and will be decommissioned once new services are ready. HSE considers that it is not reasonable technically to expect that an alternative service could replace and be integrated into this legacy system. Continued use of Experian is therefore considered the only reasonable technical mechanism to maintain the services supporting HSE regulatory duties for the next 5 years alongside delivering its replacement programme.

• Experian LimitedAwarded supplierGB-COH: 00653331 Nottingham, UK

No document links were published on the notice.