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Published 17 Dec 2024, 16:50 GMT

Official UK procurement notice

Licensing System · UK public procurement notice

Official notice

Authority: East Lothian Council (Local council)

ServicesOpen procedureSME suitable
Sectors: IT Services & Software (72) Delivery: Scotland (UKM73)
Published estimate£500,000exc. VAT · 1 value update48.6% below published estimate
Submissions closed 29 Aug 2025awarded 4 Mar 2026
Awarded to NEC Software Solutions LTD

What is being bought

Published requirement description

East Lothian Council’s Licensing Authority are looking to replace their current IT system with an improved IT solution which will deliver a fully digital service for both customers, the licensing authority and its internal and external consultation partners.

  • Recurrence: July 2028

CPV: IT services: consulting, software development, Internet and support · Miscellaneous software development services and computer systems

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: Scotland · East Lothian
Extensions: +1 Year +1 YearVariant bids: not allowed
72000000 IT services: consulting, software development, Internet and support72212900 Miscellaneous software development services and computer systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · July 2028
First published
17 Dec 2024, 16:50 GMT
Last source update
12 Mar 2026, 09:29 GMT
Award evaluation window
22 Aug 2025 – …
Authority reference
ELC-24-0324
FTS notice number
2026/S 000-022143
Classification (CPV)
IT services: consulting, software development, Internet and supportMiscellaneous software development services and computer systems
Delivery area
Scotland (UKM73)
Official registry OCID
ocds-h6vhtk-04c8ed Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:826346)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
29 Aug 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
22 Aug 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

2 Jun 2025 → 12 Mar 2026 · 4 dates
  1. Next notice expected
    2 Jun 2025, 00:00 BST
  2. Bids opened
    22 Aug 2025, 12:00 BST
  3. Submission deadline
    29 Aug 2025, 12:00 BST
  4. Notice published229 days ago
    12 Mar 2026, 09:29 GMT

Notice history

7 events · 6 releases on Find a Tender · since 22 Jul 2025
  1. Published value published: £500,000
    22 Jul 2025, 11:43 BST
  2. Status changed to active
    22 Jul 2025, 11:43 BST
  3. Procurement method changed
    22 Jul 2025, 11:43 BST
  4. Deadline published: 22 Aug 2025, 12:00 BST
    22 Jul 2025, 11:43 BST
  5. Status changed to cancelled
    22 Jul 2025, 11:58 BST
  6. Deadline moved to 29 Aug 2025, 12:00 BST
    14 Aug 2025, 11:10 BST
    +7 days · was 22 Aug 2025, 12:00 BST
  7. Status changed to complete
    12 Mar 2026, 09:29 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.222 Aug 202529 Aug 2025+7 d
—Bid openingConditions for opening of tenders · IV.2.722 Aug 202529 Aug 2025+7 d

Additional week provided to reflect updates during the procurement process.

Routine re-releases (6)
  • 2025-07: 2 releases · 22 Jul 2025, 22 Jul 2025
  • 2024-12: 1 release · 17 Dec 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £256,9251 contract exc. VAT
Bids received 54 from SMEs
Contracts signed 1latest 4 Mar 2026
Awarded toValueDateStatus
NEC Software Solutions LTD£256,925 †—Awarded

1 further award records carry no date or value.

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic · 5 from abroad4——

Contracting authority & participating public bodies

East Lothian Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services John Muir House, Haddington, East Lothian, Scotland, EH41 3HAContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sherriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria