Official UK procurement notice
Maintenance of Grass and Synthetic Sports Surfaces
Authority: East Dunbartonshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionEast Dunbartonshire Council requires a suitably qualified and experienced contractor (the Contractor) to undertake the maintenance of grass and synthetic sports pitch surfaces within its open spaces and schools.
- Recurrence: August 2029
CPV: Grassing services · Grounds maintenance services · Repair and maintenance work in connection with sports facilities · Sports fields maintenance services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£680,000 together) · same evaluation weights on every lotLot #1Maintenance of Grass and Synthetic Sports Surfaces - Grass PitchesPublished value£450,000
The service in Lot 1 includes:
- Inspection and overseeding.
- Sand Top Dressing.
- Verti-draining.
- Weed and feed application.
- Renovation and repair works, on request (Task Order).
- Grass cutting service (including collection) to pitches, on request (Task Order).
All to grass sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Synthetic Pitch SurfacesPublished value£230,000
The service in Lot 2 includes:
- Monthly brushing to 3G/4G pitch surface and litter picking.
- Bi-annual treatment of 3G/4G pitch area with mild detergent.
- Inspection of 3G/4G pitches (at same time as brushing).
- Replenish rubber crumb surfacing, on request (Task Order).
- Sweeping leaves/detritus from the polymeric pitch surface.
- Power washing of the polymeric and MUGA pitch surface.
- Inspection of polymeric pitches (at the same time as brushing).
- Additional visit to power wash polymeric pitch surfaces, on request (Task Order).
- Ad hoc repairs to synthetic pitches, on request (Task Order).
All to synthetic sports pitch surfaces. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Management of the Contract: 6%
- Providing the Services: 7.5%
- Quality Management: 7.5%
- Fair Work First: 1.5%
- Community Benefits: 1.5%
- price: 70%
- Health, Safety & Environment: 6%
Published award criteria (7)
- Management of the Contract: 6
- Providing the Services: 7.5
- Quality Management: 7.5
- Health, Safety & Environment: 6
- Fair Work First: 1.5
- Community Benefits: 1.5
- Price: 70
- Economic & financial standing
The relevant selection criteria for Economic and Financial Standing is included in the online SPD (Scotland) module linked to this Contract Notice and outlined below:
SPD 4B.1.1 Bidders will be required to have a minimum “general” yearly turnover as follows:
- If bidding for Lot 1 only, a minimum “general” yearly turnover of 900,000 GBP for the last three years.
- If bidding for Lot 2 only, a minimum “general” yearly turnover of 460,000 GBP for the last three years.
- If bidding for both Lot 1 and Lot 2, a minimum “general” yearly turnover of 1,360,000 GBP for the last three years.
SPD 4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
SPD 4B.5. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 5,000,000 GBP in respect of each claim.
Public Liability Insurance = 5,000,000 GBP in respect of each claim.
Minimum: East Dunbartonshire Council will assess responses to the SPD (Scotland) questions for Economic and Financial Standing on a PASS/FAIL basis as follows: FAIL = Response fails to meet the selection criteria of East Dunbartonshire Council. PASS = Response meets the selection criteria… - Technical & professional ability
Bidders will be required to provide 2 examples of services carried out in the past three years that demonstrate that they have the relevant experience to deliver the services as described in the documents attached to this advert.
Please provide examples of your participation in similar contracts including specifying your specific roles and responsibilities in those projects. Each example must include, as a minimum, the name of client, the dates during which the services were undertaken, the value of the contract and include a response to the following bullet points:
Form of contract(e.g. NEC3/4, SBCC, etc.) and key Contract Particulars.
- Short description of the works, roles and responsibilities.
- Notable achievements.
- Lessons learned.
- Mitigation of risk.
Your response is limited to 2 number A4 pages (including any images) per case study, using font Arial 11. Please also note that pages are defined as single sides of A4 paper
Minimum: East Dunbartonshire Council will assess responses to SPD (Scotland) question 4C.1.2 as follows: FAIL = Nil or inadequate response which fails to demonstrate previous experience/capacity/capability relevant to this criterion or the response is partially relevant but generally poor…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · August 2029
- First published
- 24 Jun 2026, 10:30 BST
- Last source update
- 24 Jun 2026, 10:30 BST
- Award evaluation window
- 24 Jul 2026 – …
- Authority reference
EDC20264498- FTS notice number
2026/S 000-059266- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06bbccFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per the Key Performance Indicators contained in the contract documentation.
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=834780. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: East Dunbartonshire Council (EDC) is committed to maximising Community Benefits from its procurement activities. Under this procurement, the appointed Contractor, and its supply chain, will be required to support EDC’s economic and social regeneration objectives. Community Benefits requirements are set out in the Community Benefits Approach in the Invitation to Tender in the procurement documents. Community Benefits will be enforceable as part of the contract and monitored as part of the Contract and Supplier Management process. Download the copy of the online SPD document here (to be completed online through postbox submission): https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834780 (SC Ref:834780) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=834780
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 24 Jul 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 24 Jul 2026, 12:00 BST
Timeline
24 Jun 2026 → 24 Jul 2026 · 3 dates- Notice published126 days ago24 Jun 2026, 10:30 BST
- Submission deadline96 days ago24 Jul 2026, 12:00 BST
- Bids opened96 days ago24 Jul 2026, 12:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff Clerks OfficeReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.