Official UK procurement notice
Managed Financial Services · UK public procurement notice
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionThis is a voluntary ex ante transparency (VEAT) notice. This notice is to indicate the Authority intends to contract with named supplier for the provision of managed financial services.
CPV: Financial consultancy, financial transaction processing and clearing-house services
The lotProcurement structure
single lot · no lot value publishedLot #1The Authority is currently in a system stabilisation period having transitioned to a…
The Authority is currently in a system stabilisation period having transitioned to a new Enterprise
Resource Planning (ERP) system from two legacy ERPs associated with the legacy xFCO and xDfID.
Current scope of services are;
Reconciling approx. 14,000 invoices per annum received back to complex volumetric based contracts,
though recent disaggregation shall see this increase by approx. 25% year on year; Escalate to contract management function and suppliers where invoices do not reconcile;
Develop business cases based on the appropriate accounting treatment;
Respond to NAO questions at quarter 3 and quarter 4 to evidence the appropriateness of financial treatment and governance;
Complete financial accounting returns at Q3 and Q4 for the NAO to audit;
Monthly forecast meetings with all budget holders and uploads agreed position;
Manage cash requirements and forecasts with the CSC;
Work with the fixed asset team on life-ing assets;
Manage
corporate service external facing KPI.
Procedure terms & legal framework
From the official record- Procedure method
- Negotiated without publication of a contract notice
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 May 2024, 16:01 BST
- Last source update
- 13 May 2024, 16:01 BST
- FTS notice number
2024/S 000-015175- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045934Find a Tender
- Why no open competition
The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
- Published justification
In line with reg. 32.2.b.ii the Authority considers that competition is absent for technical reasons on the following basis:
Post-merger, the Authority has continued through a period of significant internal change and reorganisation. The Authority is currently in a period of system stabilisation and further development for our recently implemented Enterprise Resource Planning (ERP) solution, which brought together the two legacy departments into a single solution. During this period of stabilisation, the service is required to interrogate cost model detail of Authority DDaT contracts so as to accurately raise PO, then reconcile and receipt invoices 10,000 – 14,000 invoices per annum.
In addition to a new ERP solution, the Authority has numerous parallel strategic programmes replacing legacy services – while these are in transition, the service must reconcile costs against both old and new cost models using both current and legacy ERP cost centres. To support this highly complex work, the incumbent has developed XLS based models to assist with migration and early life support (ELS) of the service.
In consideration of our current environment, the Authority believes that the incumbent team has knowhow and understanding of our legacy systems, reporting and organisational structures required for the delivery of the services that cannot be replicated by a competitor. Further, the incumbent team has provided expert advice into the development of nascent ERP processes that have yet to be fully documented and provided insight on migration and ELS. Finally, due to the nascent nature of the new ERP
system and processes, the Authority is unable to document specific requirements accurately and unambiguously, with current day to day operations during this system stabilisation period based on a significant degree of flexibility generated by goodwill, prior working relations between the Parties and the incumbent’s depth of knowledge the Authority.
The Authority considers the services to be business critical, in that they are essential to our ability to procure goods and pay our suppliers on time
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BAE Systems Applied Intelligence LimitedSubcontracting: declared | £4,015,460 † | — | Awarded |
Contracts
Contract 015175-2024-1 · BAE Systems Applied Intelligence Limited
- Signed
- 21 Mar 2024
- Value
- £4,015,460
- Status
- active
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court, Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- BAE Systems Applied Intelligence LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.