Find a TenderAwarded without competition

Published 29 Aug 2025, 16:53 BST

Official UK procurement notice

Managed Print Service · Xeretec Office Systems Ltd for The Highland Council (Aug 2025)

Authority: The Highland Council (Local council)

ServicesAward procedure without prior publication of a call for competitionSME suitable

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Business Services & Consultancy (79) Delivery: Scotland (UKM6)

Awarded value£3,929,000published contract · exc. VAT

Awarded 25 Aug 2025no call for competition

Awarded to Xeretec Office Systems Ltd2 awards

What is being bought

Published requirement description

Provision of managed print services to sites throughout the Highland Council area, including (but not limited to) Council offices, schools, and other Council facilities. Supply, installation, and maintenance of multi-functional devices (MFDs)and supply and installation of consumables (excluding paper).

A managed print contract has been in place with the supplier since (2014) and this modification is proposed for an additional 2 years to the current 6 year contract to allow for a programme of work to be conducted.

There is a requirement to move to a fully cloud print solution as part of the council technology roadmap to deliver their ICT Strategy. The combination of this change and network redesign will increase council resilience and ensure that printers will continue to work on council sites.

CPV: Office and computing machinery, equipment and supplies except furniture and software packages · Photocopiers · Photocopying and offset printing equipment · Printing and related services · Services related to printing

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: Scotland

30000000 Office and computing machinery, equipment and supplies except furniture and software packages 30120000 Photocopying and offset printing equipment 30121100 Photocopiers 79820000 Services related to printing

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 29 Aug 2025, 16:53 BST
Last source update: 12 Mar 2026, 09:37 GMT
FTS notice number: 2025/S 000-052604
Classification (CPV): Office and computing machinery, equipment and supplies except furniture and software packagesPhotocopiersPhotocopying and offset printing equipmentPrinting and related servicesServices related to printing
Delivery area: Scotland (UKM6)
Official registry OCID: ocds-h6vhtk-0590d5 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: The existing contract is being modified on the grounds of:

Publisher note: (SC Ref:826357)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £3,929,0001 contract exc. VAT · 1 repeated publication of the same award counted once

Bids received 11 from SMEs

Contracts signed 2latest 25 Aug 2025

Awarded to	Value	Date	Status
Xeretec Office Systems LtdSME	£3,929,000 †same award published again · counted once	—	Awarded
Xeretec Office Systems LtdSME	£3,929,000 †	—	Awarded

Contracts

Contract 022150-2026-1 · Xeretec Office Systems LtdSME
Signed
25 Aug 2025
Value
£3,929,000
Status
active
Contract 052604-2025-1 · Xeretec Office Systems LtdSME
Signed
25 Aug 2025
Value
£3,929,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

The Highland Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Glenurquhart Road, Inverness, Scotland, IV3 5NXContact name, email, phone

Dispute resolution & review bodies

Inverness Sheriff & Justice of the Peace CourtReview body Inverness

Bidders & participating suppliers

1 commercial party on the notice

Xeretec Office Systems LtdAwarded supplier 1 Cromwell Road, Inverness, Scotland, IV1 1SX

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.