Official UK procurement notice
Media Monitoring Software · UK public procurement notice
Authority: Senedd Cymru / Welsh Parliament (Public body)
What is being bought4 lots · detail below
Published requirement descriptionThis notice is to advise bidders this opportunity is live on e-Tender Wales until 10:00 on 12/10/2026.
The Senedd requires software solutions to support media monitoring, press office management, social media management and social media listening activities. These services play an important role in helping the Senedd understand the reach, impact and effectiveness of its communications activity, monitor public and media discussion, and support engagement with people across Wales. The procurement has been structured into four separate lots to enable suppliers to bid for individual, multiple, or all lots with one or multiple systems.
CPV: Communication and multimedia software package · Database and operating software package · Software supply services
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£93,333 together) · evaluation weights differ by lotLot #1Media MonitoringPublished value£20,833
The software is required to monitor keywords on local, national and UK-wide media. This will include print, digital and broadcast media. The system must be able to monitor Welsh language media, and be able to collate coverage.
Lot #2Press Office ManagementPublished value£4,167
The Senedd's News Team requires a press office management system to support media relations, enquiry handling, contact management and media distribution activities. The system should help improve efficiency, strengthen relationships with journalists and ensure organisational knowledge is retained and shared across the team.
Lot #3Social Media ManagementPublished value£26,667
The software should enable the Senedd to efficiently plan, publish, manage, monitor and evaluate content across its official social media channels. It should support day-to-day communications activity, audience engagement, campaign delivery and performance reporting.
Lot #4Social Media ListeningPublished value£41,667
The software should provide comprehensive monitoring, analysis and reporting of online conversations relevant to the Senedd, supporting proactive reputation management, audience insight, campaign evaluation and early identification of emerging issues.
The Commission may purchase more user licences, credits or other consumables based on unforeseen demand and needs.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Media Monitoring | 51% | 40% | 9% | |
| 2 · Press Office Management | 51% | 40% | 9% | |
| 3 · Social Media Management | 51% | 40% | 9% | |
| 4 · Social Media Listening | 51% | 40% | 9% |
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Jul 2026, 12:24 BST
- Last source update
- 15 Sept 2026, 13:26 BST
- Authority reference
1281- FTS notice number
2026/S 000-087296- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ceb6Find a Tender
How it was run
Official notice- Submission deadline
- 12 Oct 2026, 10:00 BST
- Clarification deadline
- 5 Oct 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
20 Jul 2026 → 1 Feb 2027 · 7 dates- Planning notice published99 days ago20 Jul 2026, 12:24 BST
- Market engagement88 days ago31 Jul 2026, 23:59 BST
Interested suppliers can request the pre market engagement questionnaire by emailing alex.jennings@senedd.wales. The deadline for responses is 10am on 31/07/2026.
The information gathered through this engagement will support the Commission in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender.
Suppliers with relevant experience are encouraged to take part. Your insights will help ensure that any future approach is well informed, proportionate, and aligned with best practice.
We appreciate your time and contribution to this engagement exercise and look forward to hearing from you.
- Next notice expected64 days ago24 Aug 2026, 23:59 BST
- Tender notice published42 days ago15 Sept 2026, 13:26 BST
- Clarification questions by22 days ago5 Oct 2026, 10:00 BST
- Submission deadline15 days ago12 Oct 2026, 10:00 BST
- Today28 Oct 2026
- Contract startsin 95 days1 Feb 2027
Notice history
6 events · 2 releases on Find a Tender · since 20 Jul 2026- Preliminary market engagement notice published20 Jul 2026, 12:24 BSTUK2
- Tender notice published15 Sept 2026, 13:26 BSTUK4
- Published value updated to £93,33315 Sept 2026, 13:26 BSTwas £136,400
- Status changed to active15 Sept 2026, 13:26 BST
- Procurement method changed15 Sept 2026, 13:26 BST
- Deadline published: 12 Oct 2026, 10:00 BST15 Sept 2026, 13:26 BST
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender