Official UK procurement notice
Medical Workforce eSystems · UK public procurement notice
Authority: NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) (Central government)·Consortium: 2 public authorities
What is being bought3 lots · detail below
Published requirement descriptionAneurin Bevan University Health Board is looking for solutions that enable more effective management of workforce planning. Such solutions should deliver significant operational and strategic improvements in identifying and managing demand and capacity and drive resourcing to the most cost effective models, particularly in fulfilling staffing gaps in rosters. Solutions will deliver a single end to end process and experience for users at all levels of interest, whether that is through a single provider or through a number of suppliers and systems being implemented to work together seamlessly.
- Recurrence: 6 months prior to contract expiry
CPV: Industry specific software package · Medical software package · Scheduling and productivity software package · Scheduling software package · Software package and information systems
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1Medical Workforce eSystems - Lot 1 Job PlanningAwardedRenewal
The Health Board have adopted a lot based approach for the functional requirements that will see each distinct function appraised for both it’s commercial (cost) offerings as well as the ability for each solution to deliver that function. The lots are set out below along with a brief synopsis of what each one means to the Health Board in terms of its function and its relationship with the other lots.
- Lot 1 - Job Planning
Applicable to Consultant and Specialist Doctor Grades, this function will help the Health Board to ensure that all appropriate Medical staff are subject to a current and compliant Job Plan. Each Job Plan will help identify the alignment of their activity to their contractual obligations as set out in the various Contracts for Wales. In turn, this will help workforce planners to identify the staffing capacities available to them for the purpose of rostering at the appropriate grades.
- Lot 2 – eRostering
The eRostering solution will enable demand planning and setting out of Rosters in line with demand needs. Substantive capacity can be mapped in to help identify gaps that exist in rosters due to shortfall in staffing. Adding to this, on a planned premise, will be the recording of planned absence such as leave. The function will also manage a more reactive need around instances of unplanned leave. Solutions will enable staffing co-ordinators to hand off appropriate shifts to Locum and Agency management solutions that are further downstream in the end-to-end process.
- Lot 3 – Locum/Bank management
The Locum Bank function relates only to the management of a bank of registered doctors, locally only to the Health Board. The Locum function does not include Agency resource. The locum bank may have doctors from outside the Health Board registered through internal recruitment and governance process. Gaps in rosters, both planned and unplanned can then be advertised through the Locum Bank solution for appropriate doctors registered on bank. As shifts are filled, the system will inform eRostering. If a shift is not filled, there should be an ability to push that shift on to the third part agency management solutions.
Lot #2Medical eSystems Lot 2 eRosteringAwarded
Lot #3Medical eSystems Lot 3 Locum BankAwarded
lot 3 locum bank
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · Medical Workforce eSystems - Lot 1 Job Planning | 75% | 20% | 5% | |
| 2 · Medical eSystems Lot 2 eRostering | 80% | 20% | — | |
| 3 · Medical eSystems Lot 3 Locum Bank | 80% | 20% | — |
- Price carries 20 points on every lot: a 10% discount moves about 2 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 6 months prior to contract expiry
- First published
- 27 Sept 2022, 15:23 BST
- Last source update
- 13 Dec 2023, 11:42 GMT
- Award evaluation window
- 16 Feb 2023 – …
- Authority reference
ABU-OJEU-52141- FTS notice number
2023/S 000-036624- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036bdfFind a Tender
Publisher note: (WA Ref:137232)
How it was run
Official notice- Submission deadline
- 16 Feb 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 16 Feb 2023, 13:00 GMT
Timeline
27 Oct 2022 → 13 Dec 2023 · 4 dates- Next notice expected27 Oct 2022, 00:00 BST
- Submission deadline16 Feb 2023, 12:00 GMT
- Bids opened16 Feb 2023, 13:00 GMT
- Notice published13 Dec 2023, 11:42 GMT
Notice history
5 events · 3 releases on Find a Tender · since 17 Jan 2023- Status changed to active17 Jan 2023, 15:35 GMT
- Procurement method changed17 Jan 2023, 15:35 GMT
- Deadline published: 16 Feb 2023, 12:00 GMT17 Jan 2023, 15:35 GMT
- Buyer details updated17 Jan 2023, 15:35 GMT
- Status changed to complete13 Dec 2023, 11:42 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Medical Workforce eSystems - Lot 1 Job Planning1 award | |||
| boxxe Limited | £215,870 † | — | Awarded |
| Lot 2 · Medical eSystems Lot 2 eRostering1 award | |||
| LOCUMTAP LTD t/a Patchwork | £430,000 † | — | Awarded |
| Lot 3 · Medical eSystems Lot 3 Locum Bank1 award | |||
| LOCUMTAP LTD t/a Patchwork | £298,000 † | — | Awarded |
Contracts
Medical eSystems Lot 2 eRostering · LOCUMTAP LTD t/a Patchwork
- Signed
- 1 Sept 2023
- Value
- £430,000
- Status
- active
Medical Workforce eSystems - Lot 1 Job Planning · boxxe Limited
- Signed
- 1 Sept 2023
- Value
- £215,870
- Status
- active
Medical eSystems Lot 3 Locum Bank · LOCUMTAP LTD t/a Patchwork
- Signed
- 1 Sept 2023
- Value
- £298,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Medical Workforce eSystems - Lot 1 Job Planning | 12bids · 12 electronic | 0 | — | — |
| 2 · Medical eSystems Lot 2 eRostering | 12bids · 12 electronic | 0 | — | — |
| 3 · Medical eSystems Lot 3 Locum Bank | 12bids · 12 electronic | 0 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- LocumTap Ltd, trading as Patchwork HealthAwarded supplier
- boxxeAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria