Middlesbrough College - HR and Payroll System

Official notice

Authority: Middlesbrough College (Education)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: North East (UKC1)

Awarded value£669,229published contract · exc. VAT

Awarded 25 Oct 2023no call for competition

Awarded to Access UK Ltd

What is being bought

Published requirement description

Middlesbrough College – Provision of a HR and Payroll System.

HR and Payroll System required for Line Managers to see High level information, functionality for staff absence, candidate engagement, transformation and analytics. Awarded under Regulation 32 2 (C)

CPV: Time accounting or human resources software package

The lotProcurement structure

single lot · no lot value published

Lot #1Middlesbrough College – Provision of a HR and Payroll System

Middlesbrough College – Provision of a HR and Payroll System.

HR and Payroll System required for Line Managers to see High level information, functionality for staff absence, candidate engagement, transformation and analytics. Awarded under Regulation 32 2 (C)– Use of Negotiated Procedure without prior publication is being utilised to Direct Award to Access People XD.

The grounds for this award are that the system implementation dates are extremely tight and would not work in line with any procurement timeline, the contracting authority have been forced to obtain a new system due to their current system becoming incompatible.

The new system must have parallel runs in both February and March 2024, which requires the implementation process to begin in October 2023 to meet the timescales. The College considered many other systems with demonstrations with no frameworks offering the required flexibility within their scope.

Delivery: North East · Middlesbrough

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 25 Oct 2023, 10:03 BST
Last source update: 25 Oct 2023, 10:03 BST
Authority reference: CA13063 -
FTS notice number: 2023/S 000-031423
Classification (CPV): Time accounting or human resources software package
Delivery area: North East (UKC1)
Official registry OCID: ocds-h6vhtk-040ebb Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The College have looked at several systems and have had demonstrations before identifying Access as the ideal supplier for their needs. For this reason and due to time constraints around data transfer for a new system it was agreed that a Direct Award would go to Access People XD. Regulation 32 2 (C) The new system must have parallel runs Feb & March 2024 and required it to be installed by Oct 23

Publisher note: Section II.3) – dates refer to the initial contract period and do not include the options of any extensions. Section IV.3.5) – any dates shown are an estimate. In the first instance, candidates should register with www.multiquote.com and express an interest in the contract, full details of the contract will be available. The Contracting Authority shall not be under any obligation to accept any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers. The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £669,2291 contract exc. VAT

Contracts signed 1latest 25 Oct 2023

Awarded to	Value	Date	Status
Access UK Ltd	£669,229 †	—	Awarded

Contracts

Middlesbrough College - HR and Payroll System · Access UK Ltd
Signed
25 Oct 2023
Value
£669,229
Status
active

Contracting authority & participating public bodies

Middlesbrough College

Contracting authorityEducationBody governed by public lawEducation Dock Street, Middlesbrough, UK, TS2 1ADContact email, phone

Dispute resolution & review bodies

Tenet Education ServicesReview body Salford

Bidders & participating suppliers

1 commercial party on the notice

The Access GroupAwarded supplier London, UK, EC3N 1REContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.