Find a TenderClosed
Published 6 Dec 2024, 16:54 GMT

Official UK procurement notice

Midlothian Council_ Road Maintenance and Improvements framework

Official notice

Authority: Midlothian Council (Local council)

Framework agreement6 lotsWorksOpen procedure
Framework ceiling (notional)£20,000,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 21 Feb 2025
Lots 6see the lot list below

What is being bought6 lots · detail below

Published requirement description

Midlothian Council invites suppliers to participate in open tender process for supply of Road Repairs and Maintenance services.

CPV: Construction work for highways, roads · Level crossing construction works · Repair, maintenance and associated services related to roads and other equipment · Road-maintenance works · Road-repair works · Roadworks · Surface work for roads · Various surface works

How this framework works

From the published notice
Places
up to 36 suppliers

Lots and requirements (6)Procurement structure

6 lots · no lot values published · evaluation weights differ by lot
Lot #1Road MaintenanceRenewal
Delivery: Scotland
Extensions: The Authority may extend the contract by an additional 12 month period i.e. the maximum length of the framework is 4 years including extension.Variant bids: not allowedElectronic catalogue: required
Lot #2Road ImprovementsRenewal
Delivery: Scotland · Midlothian Council Region
Extensions: The Authority may extend the contract by an additional 12 month period i.e. the maximum length of the framework is 4 years including extension.Variant bids: not allowedElectronic catalogue: required
Lot #3Surface DressingRenewal
Delivery: Scotland · Midlothian Council Region
Extensions: The Authority may extend the contract by an additional 12 month period i.e. the maximum length of the framework is 4 years including extension.Variant bids: not allowedElectronic catalogue: required
Lot #4Application of Cold In Situ RecyclingRenewal
Delivery: Scotland · Midlothian Council Region.
Extensions: The Authority may extend the contract by an additional 12 month period i.e. the maximum length of the framework is 4 years including extension.Variant bids: not allowedElectronic catalogue: required
Lot #5Retread & Micro AsphaltRenewal
Delivery: Scotland · Midlothian Council Region
Extensions: The Authority may extend the contract by an additional 12 month period i.e. the maximum length of the framework is 4 years including extension.Variant bids: not allowedElectronic catalogue: required
Lot #6Spray Injection PatchingRenewal
Delivery: Scotland · Midlothian Council Region
Extensions: The Authority may extend the contract by an additional 12 month period i.e. the maximum length of the framework is 4 years including extension.Variant bids: not allowedElectronic catalogue: required

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

What this means for your bid
  • Price carries 60 points on every lot: a 10% discount moves about 6 points.
  • “Midlothian Council_ Road Maintenance and Improvements framework” is a framework: the contest is a place on its panel, up to 36 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
6 Dec 2024, 16:54 GMT
Last source update
14 Feb 2025, 11:00 GMT
Award evaluation window
7 Feb 2025 – …
Authority reference
MID/24/73
FTS notice number
2025/S 000-005090
Classification (CPV)
Construction work for highways, roadsLevel crossing construction worksRepair, maintenance and associated services related to roads and other equipmentRoad-maintenance worksRoad-repair worksRoadworksSurface work for roadsVarious surface works
Delivery area
Scotland (UKM73)
Official registry OCID
ocds-h6vhtk-04c567 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=784373. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: As part of this contract the successful contractor/s are expected to provide a minimum of two community benefits as listed below: Types of Community Benefits -Targeted recruitment and training e.g. jobs, training, work experience, job shadowing opportunities, apprenticeships for young persons and unemployed individuals -Supported employment for people with disabilities or other disadvantaged groups -Promotion of job opportunities through local agencies -Training for existing workforce -Suppliers using community venues and other community services -Promotion of certain supply chain subcontractors (SMEs, social enterprises, supported businesses, Third Sector Organisations) -The staff of suppliers undertaking volunteering within communities -Community enhancement - resources provided for community facilities (e.g. playgrounds, habitat enhancements, environmental improvements) and initiatives (e.g. energy efficiency) -Outreach and education opportunities within the community to those associated with or impacted by the types of service provided e.g. promoting careers in construction and trades or care and support to local schools -Sponsorship of local organisations (SC Ref:784373) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=784373

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk/ ↗

Appointment period ends
21 Feb 2025, 15:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Feb 2025, 16:30 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

7 Feb 2025 → 21 Feb 2025 · 3 dates
  1. Bids opened
    7 Feb 2025, 16:30 GMT
  2. Notice published
    14 Feb 2025, 11:00 GMT
  3. Admission / appointment period endsperiod end, not a bid countdown
    21 Feb 2025, 15:00 GMT

Notice history

2 events · 3 releases on Find a Tender · since 16 Jan 2025
  1. Deadline moved to 14 Feb 2025, 15:00 GMT
    16 Jan 2025, 11:19 GMT
    +7 days · was 7 Feb 2025, 15:00 GMT
  2. Deadline moved to 21 Feb 2025, 15:00 GMT
    14 Feb 2025, 11:00 GMT
    +7 days · was 14 Feb 2025, 15:00 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.27 Feb 202514 Feb 2025+7 d
—Bid openingConditions for opening of tenders · IV.2.77 Feb 202514 Feb 2025+7 d
—DeadlineTime limit · IV.2.214 Feb 202521 Feb 2025+7 d
—Bid openingConditions for opening of tenders · IV.2.714 Feb 202521 Feb 2025+7 d

As requested by bidders

Deadline changed to accommodate for PCS outage as advised by PCS team.

Contracting authority & participating public bodies

Midlothian Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Midlothian House, Buccleuch Street, Dalkeith, Scotland, EH22 1DNContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff Court,Review body Edinburgh

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria