Official UK procurement notice
Nairobi Railway City Technical Assistance
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought
Published requirement descriptionForeign, Commonwealth and Development Office (FCDO) are seeking proposals to deliver a Technical Assistance contract for Nairobi Railway City Technical Assistance Project (NRC TA) in Kenya.
The contract will require the supplier to provide expertise to support Kenya Railways to fully develop and unlock the economic potential of the Railway City Project in Nairobi, Kenya. The Supplier will provide the strategic oversight of the Railway City Project, leadership, stakeholder management to ensure the effective delivery of day-to-day operations of the Contract. This will also include identification, development and delivery of Technical Assistance activities, oversight and management of the Technical Assistance expertise commissioned. The NRC TA contract will contribute to broader national objectives, including stimulating economic growth, generating employment opportunities, expanding future transport capacity, and delivering a mixed used climate resilient project that includes affordable housing in its scope.
- How the procedure runs: Please note, this procurement is being sourced under an Open PA23 procedure. Previously published linked Notices UK2 and UK3 provisionally indicated a route to market the Competitive Flexible Procedure - subject to change.
CPV: Foreign economic-aid-related services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£9,000,000
- Economic & financial standing
LEGAL CAPACITY
The Supplier is required to have the legal capacity to operate in Kenya.
FINANCIAL CAPACITY
Economic and Financial assessment will be based on the Supplier's Financial and Liquidity ratios. Supplier's EFS will be assessed on Pass/Fail basis as per requirement detailed in the Procurement Specific Questionnaire (PSQ) Part 3.
A Potential Supplier who lacks the appropriate financial capacity could represent a risk to satisfactory contract delivery. Where financial capacity is in question, the Response may be failed on this basis, irrespective of a Potential Supplier’s performance in other non-financial areas.
- Technical & professional ability
Capacity to Meet Kenya Operational Requirements
Bidders must confirm that their organisation is able to obtain all necessary registrations, licences, and certifications required to legally operate in Kenya for the delivery of this contract.
Bidders must confirm that:
- Their organisation either already holds the required Kenyan registrations/licences, or
- will secure all required registrations and licences prior to contract award, at their own cost and responsibility.
Requirements may include, but are not limited to:
- Certificate of Incorporation (Kenyan or foreign company registration pathway)
- Tax Identification Number (PIN/TIN)
- Tax Compliance Certificate
- Business Operation and/or Trade Licence
- NGO Registration Certificate (if applicable)
- Additional statutory or sector specific requirements (e.g., Environmental Impact Assessment certificate where relevant)
FCDO will require full evidence of compliance prior to contract award.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Technical Criteria: Technical Criteria Description T1 - Quality of Core Team Structure 10% T2 T2a- Quality of Programme Leadership and Management 10% T2b- Quality of Technical experts 10% T3 Approach and Methodology to service delivery 25% T4 Approach to Partnership, Collaboration, Stakeholder Engagement15% T5 Approach to Monitoring, Innovation, Evidence & Learning 10% T6 Risk Management Approach 10% T7 Innovation for Process Efficiency 10% Total Technical: 100% To mitigate the risk of low-quality bids, a minimum acceptance threshold has been set at a 65% (260 points out of maxinum 400 points) for technical score, in line with the PPQP approach. Bidders must achieve a minimum technical score of 260 and above.
- Commercial evaluation: PPQP assesses the quality of price of each bid on its own merit. It assesses the quantitative relationship between the bidder’s quality score and price. The lowest Price Per Quality Point score wins. The PPQP price will therefore be calculated as: PPQP Price = Core Team Cost (A) + Modelled Call Down Cost (B) A Tiebreaker is incorporated into the evaluation methodology should two or more bidders score the same. The highest technical score wins. If there is a tiebreaker on technical scores, then the highest score T3 wins.
- Economic & financial standing
LEGAL CAPACITY
The Supplier is required to have the legal capacity to operate in Kenya.
FINANCIAL CAPACITY
Economic and Financial assessment will be based on the Supplier's Financial and Liquidity ratios. Supplier's EFS will be assessed on Pass/Fail basis as per requirement detailed in the Procurement Specific Questionnaire (PSQ) Part 3.
A Potential Supplier who lacks the appropriate financial capacity could represent a risk to satisfactory contract delivery. Where financial capacity is in question, the Response may be failed on this basis, irrespective of a Potential Supplier’s performance in other non-financial areas.
- Technical & professional ability
Capacity to Meet Kenya Operational Requirements
Bidders must confirm that their organisation is able to obtain all necessary registrations, licences, and certifications required to legally operate in Kenya for the delivery of this contract.
Bidders must confirm that:
- Their organisation either already holds the required Kenyan registrations/licences, or
- will secure all required registrations and licences prior to contract award, at their own cost and responsibility.
Requirements may include, but are not limited to:
- Certificate of Incorporation (Kenyan or foreign company registration pathway)
- Tax Identification Number (PIN/TIN)
- Tax Compliance Certificate
- Business Operation and/or Trade Licence
- NGO Registration Certificate (if applicable)
- Additional statutory or sector specific requirements (e.g., Environmental Impact Assessment certificate where relevant)
FCDO will require full evidence of compliance prior to contract award.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 16 Sept 2025, 13:23 BST
- Last source update
- 8 Apr 2026, 17:10 BST
- Award evaluation window
- Submission end – 3 Jun 2026
- Authority reference
itt_7595- FTS notice number
2026/S 000-029361- Accelerated
- Qualifying planned procurement notice
- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-059b48Find a Tender- Contract terms summary
A payment by Results (PbR) approach will be used to ensure the efficient and effective delivery of the Contract and its deliverables as follows:
All expenses shall be invoiced monthly on actuals within the budget limit. These must be supported by relevant evidence (e.g. receipts), which must be shared with FCDO upon request.
Inception Phase Payment:
During the Inception Phase, the Supplier will be paid monthly in arrears for the completed deliverables set out in the payment schedule at Section 5 of the Contract.
Implementation Phase Payment:
During the Implementation Phase, the Supplier will be paid monthly in arrears for the completed deliverables (defined outputs). The Deliverables for the Implementation Phase will comprise a range of TA assistance and deliverables delivered through the Commissioning Notes and statements of work.
- How it runs
Please note, this procurement is being sourced under an Open PA23 procedure. Previously published linked Notices UK2 and UK3 provisionally indicated a route to market the Competitive Flexible Procedure - subject to change.
How it was run
Official notice- Submission deadline
- 30 Apr 2026, 14:00 BST
- Clarification deadline
- 23 Apr 2026, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
16 Sept 2025 → 22 Jun 2026 · 9 dates- Planning notice published16 Sept 2025, 13:23 BST
- Market engagement311 days ago19 Dec 2025, 23:59 GMT
Suppliers who wish to participate in the market engagement exercise should register with Jaggaer Supplier Portal at Foreign Commonwealth and Development Office eSourcing Portal bravosolutions.co.uk to access the draft ToR and a Feedback Survey .
The questionnaire must be completed and submitted no later than 2 pm UK time on the 19th December 2025 . There are no formal documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process.
The draft Terms of Reference (ToR) for this programme can be found under the pqq_1934 - Market Engagement - Feedback Opportunity.
A link for the Survey Questionnaire forms.office.com/e/dTQjShLtNi ↗
Please Note! This is not a call to competition and does not constitute the commencement of the procurement process. The use of PQQ functionality is for the purpose of Preliminary Market Engagement with the supplier base.
- Next notice expected280 days ago19 Jan 2026, 23:59 GMT
- Tender notice published210 days ago30 Mar 2026, 19:48 BST
- Latest notice published201 days ago8 Apr 2026, 17:10 BST
- Clarification questions by186 days ago23 Apr 2026, 14:00 BST
- Submission deadline179 days ago30 Apr 2026, 14:00 BST
- Award decision expected by145 days ago3 Jun 2026, 23:59 BST
- Contract starts127 days ago22 Jun 2026, 00:00 BST
Notice history
7 events · 4 releases on Find a Tender · since 16 Sept 2025- Planned procurement notice published16 Sept 2025, 13:23 BSTUK3
- Preliminary market engagement notice published25 Nov 2025, 16:08 GMTUK2
- Tender notice published30 Mar 2026, 19:48 BSTUK4
- Status changed to active30 Mar 2026, 19:48 BST
- Deadline moved to 30 Apr 2026, 14:00 BST30 Mar 2026, 19:48 BST+156 days · was 25 Nov 2025, 14:00 GMT
- Procurement termination notice published8 Apr 2026, 17:10 BSTUK12
- Status changed to cancelled8 Apr 2026, 17:10 BST
Routine re-releases (4)
- 2025-09: 1 release · 16 Sept 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 8 Apr 2026 | CancelledReason for Termination: Following publication of the Tender Notice, the Foreign, Commonwealth and Development Office became aware of a material change to the scope of services required. As a result, the requirement as currently tendered no longer reflects the Department’s needs, and it is therefore not appropriate to proceed with the procurement in its current form. As permitted under Section 55 of the Procurement Act 2023, this procurement is terminated with immediate effect. No contract award will be made under this process. Additional Information: FCDO will assess the revised scope of requirements over the coming weeks and confirm a revised timeframe for a re‑tender of this service. Any future opportunity will be communicated to the market in accordance with applicable procurement regulations and transparency requirements. |
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender