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Published 30 Nov 2023, 09:39 GMT

Official UK procurement notice

New Housing Management & Finance System

Official notice

Authority: Thenue Housing Association Limited (Housing)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: Scotland (UKM82)
Published estimate£500,000exc. VAT16% below published estimate
Submissions closed 12 Jan 2024awarded 25 Mar 2024
Awarded to Designer Software Ltd

What is being bought

Published requirement description

Thenue Housing seeks to procure the services of a suitably qualified and resourced

organisation to provide and maintain housing management & finance software system for a five-year

period

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · value published
Lot #1Thenue Housing Association seeks to procure the services of a suitably qualified and…AwardedRenewalPublished value£500,000

Thenue Housing Association seeks to procure the services of a suitably qualified and resourced

organisation to provide and maintain housing management & finance software systems for a five-year

period.

The services required by Thenue Housing and sought via this tender are: Housing Management System, Finance, Tenancy, Income management, Property management, Factoring and service charging, Web-based, cloud/SaaS, Reporting/dashboard functionality, Improving workflows/processes.

This tender is not divided into lots and the successful tenderer will be required to provide

Thenue Housing with the full range of supply, commissioning and support services set out in

the Tender Return Document (Appendix 1). There is no scope to subcontract any element of the

service.

The successful tenderer will be required to provide user training for no additional cost as part of

the service provided. It is expected ongoing training will be provided for new functionality. The

successful tenderer will also be required to provide training materials for reuse that we may

deploy on our intranet or which will be made available on the supplier’s own platform.

Delivery: Scotland · Glasgow
Extensions: 1 + 1 year extensionVariant bids: not allowedElectronic catalogue: required
72000000 IT services: consulting, software development, Internet and support

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
30 Nov 2023, 09:39 GMT
Last source update
2 Apr 2024, 09:28 BST
Award evaluation window
15 Jan 2024 – …
FTS notice number
2024/S 000-010499
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-041de4 Find a Tender
Contract terms
Performance terms

Information within tender documentation

Publisher note: (SC Ref:762589)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
12 Jan 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
15 Jan 2024, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

12 Jan 2024 → 12 Apr 2024 · 4 dates
  1. Submission deadline
    12 Jan 2024, 12:00 GMT
  2. Bids opened
    15 Jan 2024, 12:00 GMT
  3. Notice published
    2 Apr 2024, 09:28 BST
  4. Bids must remain valid until
    12 Apr 2024, 23:59 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 Apr 2024, 09:28 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £420,0001 contract exc. VAT
Bids received 3
Contracts signed 1latest 25 Mar 2024
Awarded toValueDateStatus
Designer Software LtdSME£420,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic · 3 from abroad0——

Contracting authority & participating public bodies

Thenue Housing Association Limited

Contracting authorityHousingHousing AssociationHousing and community amenities 423 London Road, Glasgow, Scotland, G40 1AGContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice
  • Designer Software LtdAwarded supplier 11 Whittle Court, Milton Keynes, South East, MK5 8FTContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria