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Published 11 Jun 2021, 09:05 BST

Official UK procurement notice

NHS Scotland Assure Research Service Commissioning Partner

Official notice

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)

ServicesOpen procedure
Published estimate£4,000,000exc. VAT · 1 value update
Submissions closed 10 Sept 2021awarded 21 Jan 2022
Awarded to Edinburgh Napier University

What is being bought

Published requirement description

The NHS Scotland Assure Research, Development & Innovation Service seeks to award a contract for a lead agency to support the assessment, management and administration of a portfolio of research projects. The successful bidder will be expected to support the assessment of calls alongside NHS Scotland Assure and facilitate and manage associated research projects, in alignment to specific research needs and priorities as defined by NHS Scotland Assure. The successful bidder will ensure the implementation of appropriate oversight and governance structures and processes for research commissioning and management; inclusive of overall responsibility for the administration and management of agreed third party funds.

The NHS Scotland Assure Research, Development and Innovation service is a service whose remit is to achieve a coordinated research portfolio, supporting the development of evidence-based guidance and research, to deliver safe healthcare environments that are free from avoidable risk. Further to the above, the service will seek to ensure that the most up to date and robust research is translated into practice as new and emerging evidence become available.

The service will share best practice and changes in standards/models for the built environment (as detailed in the scope below) across the world to inform and learn from guidance and capital projects. Alongside identification, prioritisation and coordination of research areas and activities the service will cultivate and sustain international connections with built environment and IP&C subject matter experts, healthcare providers, academia and research institutions.

The service will commission, tender and disseminate research worldwide whilst working alongside other NHS Scotland Assure services (e.g. Assurance and Guidance) to identify priority research needs and ensure they are aware of, and respond to, findings of published research as it becomes available. This will not only support NHS Scotland Health Boards to increase their knowledge to manage built environment risks, but will also ensure Scotland is recognised internationally as an expert in the field.

The scope of research areas includes, but is not limited to;

  • Design, installation, commissioning and maintenance of water systems including drainage-
  • Design, installation, commissioning and maintenance of Ventilation systems
  • Pathogens, the microbiome, AMR, transmission risks and burden of disease in the hospital environment
  • Hospital design including size and single room provision; e.g. hand wash basin provision / waterless / surface design to reduce transmission
  • The built environment post-pandemic and lessons learned from COVID-19
  • Human factors/Ergonomics and Infection Prevention and Control in hospital design and the built environment and how it is used
  • Climate change requirements and the unintended consequences on built environment risks
  • The role of safety and harms in relation to medical gases, electrical systems and fire safety, and their impact on patient and staff safety in the hospital environment

CPV: Research and development services and related consultancy services · Research and experimental development services · Research services

The lotProcurement structure

single lot · no lot value published
Lot #1This requirement comes under the scope of Research and development services as defined…AwardedRenewal

This requirement comes under the scope of Research and development services as defined within Public Contracts (Scotland) Regulations 2015 therefore the provisions of the regulations do not apply to this procurement process. However, to identify a suitable Research Partner the Authority has elected to conduct a light touch procurement process following the principles of transparency, equal treatment, non-discrimination, and proportionality.

Delivery: Scotland
Extensions: The estimated value of the contract may increase should additional funding streams become available. · 2 x 12 month optional extensionsVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (3)
  • Governance Procedures & Processes: 35%
  • Service Delivery Plan: 35%
  • price: 30%
Published award criteria (3)
  • Governance Procedures & Processes: 35
  • Service Delivery Plan: 35
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Jun 2021, 09:05 BST
Last source update
9 Feb 2022, 10:35 GMT
Award evaluation window
10 Sept 2021 – …
FTS notice number
2022/S 000-003688
Classification (CPV)
Research and development services and related consultancy servicesResearch and experimental development servicesResearch services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02bac6 Find a Tender
Review and risk notes
Review procedure

Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:

An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.

Publisher note: (SC Ref:682730)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html ↗

Submission deadline
10 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
10 Sept 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

12 Jul 2021 → 9 Feb 2022 · 4 dates
  1. Next notice expected
    12 Jul 2021, 00:00 BST
  2. Submission deadline
    10 Sept 2021, 12:00 BST
  3. Bids opened
    10 Sept 2021, 12:00 BST
  4. Notice published
    9 Feb 2022, 10:35 GMT

Notice history

5 events · 4 releases on Find a Tender · since 12 Jul 2021
  1. Published value updated to £4,000,000
    12 Jul 2021, 12:45 BST
    was £1,000,000
  2. Status changed to active
    12 Jul 2021, 12:45 BST
  3. Procurement method changed
    12 Jul 2021, 12:45 BST
  4. Deadline published: 10 Sept 2021, 12:00 BST
    12 Jul 2021, 12:45 BST
  5. Status changed to complete
    9 Feb 2022, 10:35 GMT
Published amendments (1)

Contract Value Please note that the contract value is 1,000,000 GBP and not the 4,000,000 GBP indicated in the original notice.e

Routine re-releases (4)
  • 2021-06: 1 release · 11 Jun 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,150,0001 contract exc. VAT
Bids received 2
Contracts signed 1latest 21 Jan 2022
Awarded toValueDateStatus
Edinburgh Napier University£1,150,000 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids · 2 electronic · 2 from abroad0——

Contracting authority & participating public bodies

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Contracting authorityNHS & healthcareBody governed by public lawHealth Gyle Square (NSS Head Office), 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sherriff Court HouseReview body EdinburghContact email, phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.