NI Regional Theatre Management System Support

Official notice

Authority: Business Services Organisation I T S

ServicesNegotiated without publication of a contract notice

Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)

Awarded value£1,372,956published contract · exc. VAT

Awarded 2 Aug 2022

Awarded to Newgate Technology Ltd ,

What is being bought

Published requirement description

The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations.

RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets.

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1

Delivery: Northern Ireland

72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record

Procedure method: Negotiated without publication of a contract notice
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 2 Aug 2022, 13:17 BST
Last source update: 2 Aug 2022, 13:17 BST
Authority reference: STA10743
FTS notice number: 2022/S 000-021105
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-035837 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights
Published justification: The Regional Theatre Management System (RTMS) has been operational since April 2007 and is used extensively both at Trust and Regional levels as a vital information tool that assists with Strategic Service Changes and Productivity Improvements. This is achieved through the use of data provided from the system to monitor such aspects as the utilisation of theatres and the patient experience through the monitoring of patient procedure cancellations.
RTMS provides the Trusts with vital information to monitor their Service Level Agreements and Key Performance Indicators against HSCB targets.
The extension of support for the existing system is essential to ensure continued effective use of the system and support of the associated service until the point at which it can be replaced by the encompass solution. It is also required to facilitate transition management from the legacy system to the encompass solution including potential support for decommissioning and data retention/disposal requirements.
In assessing the options, BSO has confirmed with the HSC Trusts the continuing need for and commitment to the use and exploitation of the RTMS for the foreseeable future (and for at least 5 years).
Newgate Technology owns the intellectual property rights to the software therefore are the only suppliers who can provide the support BSO requires going forward.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,372,9561 contract exc. VAT

Contracts signed 1latest 2 Aug 2022

Awarded to	Value	Date	Status
Newgate Technology Ltd ,SME	£1,372,956 †	—	Awarded

Contracts

NI Regional Theatre Management System Support · Newgate Technology Ltd ,SME
Signed
2 Aug 2022
Value
£1,372,956
Status
active

Contracting authority & participating public bodies

Business Services Organisation I T S

Contracting authorityBody governed by public lawHealth 12-14 Great Victoria Street, BELFAST, Northern Ireland, BT2 7BAContact name, email, phone

Dispute resolution & review bodies

Business Services OrganisationReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

Newgate TechnologyAwarded supplierGB-COH: SC109386 Inverkeithing, Scotland, KY11 1NZ

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.