Find a TenderAwarded without competition
Published 20 Dec 2023, 16:58 GMT

Official UK procurement notice

Non-Clinical Decision Support Software

Official notice

Authority: Welsh Ambulance Services NHS Trust (NHS & healthcare)

GoodsAward procedure without prior publication of a call for competitionSME suitable
Awarded value£5,185,000published contract · exc. VAT
Awarded 20 Dec 2023no call for competition
Awarded to Priority Solutions Inc.2 awards

What is being bought

Published requirement description

This contract is for the provision of non-clinical decision support software to be deployed within the NHS 111 Wales service to enable initial call taking to the service to be completed. A Call Handler will commence the non-clinical triage process to determine the condition of the patient and whether they need to speak to a clinician.

Remote clinical assessment will then subsequently be undertaken, where required, by either a clinician utilising separate clinical decision support software within the NHS 111 Wales service or the call transferred to another software system, dependent upon the reason for the call and assigned clinical priority, to be assessed by another provider across NHS Wales urgent primary care services.

The software solution is required to facilitate non-clinical call takers in the NHS 111 Wales service to stream and prioritise calls received and manage patients remotely. Where required the software is to enable the call to be allocated to a clinician within the NHS 111 Wales service to undertake further clinical triage in the separate instance of the clinical decision support software.

In addition, the contract is for the supply of professional services to enable the implementation and training of the solution and as well as the relevant software licences for the software application itself. The contract is also for the supply of the associated ongoing support and maintenance services.

CPV: Industry specific software package · Information systems · Information systems and servers · Medical information systems · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1This contract is for the provision of non-clinical decision support software to be…Awarded

This contract is for the provision of non-clinical decision support software to be deployed within the NHS 111 Wales service to enable initial call taking to the service to be completed by non-clinical Call Handlers. Following initial call taking remote clinical assessment will then either be undertaken by a clinician within separate clinical decision support software utilised by NHS 111 Wales or the call transferred to another software system, to be assessed, dependent upon the reason for the call and assigned clinical priority, by another provider across NHS Wales urgent primary care services.

The non-clinical decision software is required to facilitate non-clinical call takers in the NHS 111 Wales service to stream and prioritise calls received utilising non-clinical decision-making algorithms which are based on NHS content. Calls received are required to be passed from a separate patient management system into the non-clinical decision support software to reduce the risk of mistakes being made when entering new details.

The non-clinical decision software is to allow subsequent calls to be matched to previous assessments and repeat callers are to be highlighted to the Call Handler to help manage patient care. Calls are also required to be appropriately returned to the patient management system.

The non-clinical decision software is required to contain non-clinical decision-making algorithms to allow the Call Handler to interpret the callers' symptoms and following a non-clinical triage process provide a patient with a recommendation (disposition) if no further remote clinical assessment of the call is required. The non-clinical decision software provided is required to enable the Welsh Ambulance Service to reduce variation in the assessment of conditions, and support a research, evidence-based approach to the assessment, offering transparency regarding advice to patients. The solution is required to be able to support access to the NHS 111 Wales service via video and provide an intuitive, safe interface for end users.

The non-clinical decision software must be able to work seamlessly with the patient management system and clinical decision support software (supplied separately) to ensure safe and efficient transfer of patient details to and from remote clinical assessments. The solution is required to provide full digital audit capability (Themes, Trends, Statistical Reporting on staff performance), allow seamless sharing of clinical information between service providers, and work intelligently with electronic patient care records systems.

In addition, this requirement is for the supply of professional services to enable the implementation and training of the solution and as well as the relevant software licences for the non-clinical decision software this requirement is also for the supply of the associated ongoing software support and maintenance services.

II.2.11) Information about options

Delivery: Wales
Extensions: Option to extend for a further period of 24 months in annual increments or for the full 24-month period at the sole discretion of the contracting authority.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Dec 2023, 16:58 GMT
Last source update
24 Jan 2024, 12:24 GMT
Authority reference
STW.5146
FTS notice number
2024/S 000-002404
Classification (CPV)
Industry specific software packageInformation systemsInformation systems and serversMedical information systemsSoftware package and information systems
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0428e5 Find a Tender
Why no open competition

Extreme urgency brought about by events unforeseeable for the contracting authority/entity and in accordance with the strict conditions stated in the directive

Published justification

The legacy software currently utilised by the NHS 111 Wales service must be replaced as the software has reached end of life and the contract will expire on the 20th May 2024. A competitive dialogue procurement was undertaken to procure a replacement solution and a contract awarded but following a joint review of the project with the supplier a decision was reached to end the delivery of the replacement software solution. There is now an urgent need to replace the legacy software and the replacement must be fully implemented and go-live by the 30th April 2024, to safely decommission the legacy software and transition to the new software solution. This is to ensure NHS 111 Wales service provision can continue, with minimal disruption, in the interim to any future national NHS 111 Wales and urgent primary care strategic plans for a longer-term solution.

Publisher note: The Contract Value provided in this VEAT Notice is in aggregate and is inclusive of the 36-month term and the 24-month optional extension period. This interim solution is being implemented to meet an urgent need to ensure operational services can seamlessly continue with minimal disruption and strategic procurement plans for a longer-term digital solution to meet NHS 111 Wales and urgent primary care needs will be re-visited and developed before the expiry of this contract. (WA Ref:138340)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £5,185,0001 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 11 from SMEs
Contracts signed 2latest 20 Dec 2023
Awarded toValueDateStatus
Priority Solutions Inc.SME£5,185,000 †—Awarded
Priority Solutions Inc.SME£5,190,000 †same award published again · counted once—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids · 1 electronic1——

Contracting authority & participating public bodies

Welsh Ambulance Services NHS Trust

Contracting authorityNHS & healthcareBody governed by public lawHealth Beacon House, Cwmbran, UK, NP44 3ABContact email

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.