Official UK procurement notice
Norwich University of the Arts Human Resources Information System Project
Authority: Norwich University of the Arts (Education)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThis document specifies the high-level solution, pricing, and implementation information that Norwich University of the Arts is requesting from potential suppliers in relation to its project to implement a new HR Information System as a Software as a Service solution.
In making this request, Norwich University of the Arts is looking for high level information to rapidly select a preferred vendor to progress with in a subsequent detailed solution analysis and contracting exercise.
CPV: Time accounting or human resources software package
The lotProcurement structure
single lot · no lot value publishedLot #1We are seeking to procure a HR Information System (Software as a Service Solution)…AwardedRenewal
We are seeking to procure a HR Information System (Software as a Service Solution) with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in the invitation to tender document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Fundamental Threshold Requirements: 14%
- Functional Requirements - Core Release 1: 23%
- Functional Requirements - Post core release 1: 18%
- Non Functional Requirements: 18%
- Delivery Model and Approach: 9%
- Service Support: 9%
- price: 10%
Published award criteria (7)
- Fundamental Threshold Requirements: 14%
- Functional Requirements - Core Release 1: 23%
- Functional Requirements - Post core release 1: 18%
- Non Functional Requirements: 18%
- Delivery Model and Approach: 9%
- Service Support: 9%
- Price: 10%
- Suitability
Selection criteria as stated in the procurement documents .
Details of the award criteria will also be available from norwichuni.ac.uk/procurement/ ↗ (anticipated 16th August 2024).
- Economic & financial standing
Selection criteria as stated in the procurement documents .
Details of the award criteria will also be available from norwichuni.ac.uk/procurement/ ↗ (anticipated 16th August 2024).
Minimum: Standards as stated in the procurement documents. Details of the award criteria will also be available from https://norwichuni.ac.uk/procurement/ (anticipated 16th August 2024). - Technical & professional ability
Selection criteria as stated in the procurement documents.
Details of the award criteria will also be available from norwichuni.ac.uk/procurement/ ↗ (anticipated 16th August 2024).
- Successive reduction
- Candidates will be reduced successively across stages
- Price carries 10 of 101 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive procedure with negotiation
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Aug 2024, 18:01 BST
- Last source update
- 21 Oct 2024, 14:36 BST
- FTS notice number
2024/S 000-033969- Accelerated
Norwich University of the Arts has been issued with an end-of-life notice on our HR database by its supplier. This followed a commercial decision by our previous supplier to remove several legacy systems from its portfolio. The system will be switched off completely from 31st March 2025 and will not be accessible from this time, even as a way of warehousing historical leavers' data.
In view of this we are seeking to procure a HR Information System (Software as a Service Solution) as a matter of urgency with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in our Invitation to Tender
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-048b50Find a Tender
How it was run
Official notice- Submission deadline
- 13 Sept 2024, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
norwichuni.ac.uk/procurement/ ↗ or Human Resources, 4-7 Francis House, Norwich, NR2 4SN, United Kingdom. NUTS code: UKH15. Human Resources, externalhr@norwichuni.ac.uk, norwichuni.ac.uk/procurement/ ↗
Timeline
13 Sept 2024 → 21 Oct 2024 · 2 dates- Submission deadline13 Sept 2024, 17:00 BST
- Notice published21 Oct 2024, 14:36 BST
Notice history
3 events · 5 releases on Find a Tender · since 16 Aug 2024- Buyer details updated16 Aug 2024, 10:53 BST
- Deadline moved to 13 Sept 2024, 17:00 BST20 Aug 2024, 17:24 BST+12 days · was 1 Sept 2024, 17:00 BST
- Status changed to complete21 Oct 2024, 14:36 BST
Published amendments (3 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextURL · I.3 | https://norwichuni.ac.uk/procurement/ | https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/ | |
| — | TextShort description · II.1.4 | This document specifies the high-level solution, pricing, and implementation information that Norwich University of the Arts is requesting from potential suppliers in relation to its project to implement a new HR Information System as a Software as a Service solution. In making this request, Norwich University of the Arts is looking for high level information to rapidly select a preferred vendor … | This document specifies the high-level solution, pricing, and implementation information that Norwich University of the Arts is requesting from potential suppliers in relation to its project to implement a new HR Information System as a Software as a Service solution. In making this request, Norwich University of the Arts is looking for high level information to rapidly select a preferred vendor … | |
| — | TextDescription of the procurement · II.2.4 | We are seeking to procure a HR Information System (Software as a Service Solution) with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in the invitation to tender document which is available at https://norwic… | We are seeking to procure a HR Information System (Software as a Service Solution) with a view to developing a detailed solution analysis in two phases with the initial core release schedule set out in the invitation to requirements to implementing and full operational by early February 2025 in line with the schedule set out in the invitation to tender document which is available at https://norwic… | |
| — | TextProcedure Type · IV.1.1 | — | Norwich University of the Arts has been issued with an end-of-life notice on our HR database by its supplier. This followed a commercial decision by our previous supplier to remove several legacy systems from its portfolio. The system will be switched off completely from 31st March 2025 and will not be accessible from this time, even as a way of warehousing historical leavers' data. In view of th… | |
| — | DeadlineIV.2.2 | 1 Sept 2024 | 13 Sept 2024 | +12 d |
Please note updated URL - Procurement documents including selection criteria can be found via https://norwichuni.ac.uk/about-us/governance/info-publication-scheme/procurement/
Please note, within our original procurement documentation, there is an error on page 38 where suppliers who wish to express an interest in participating are asked to complete a form in "Section 10" of the document - this should in fact read "Section 6" instead, An editable version of the Supplier Submission Document can be found at https://norwichuni.ac.uk/about-us/governance/info-publication-sch…
We have received requests from potential suppliers to extend the timeframe for the submission of tender responses. We have considered these requests and have adjusted the procurement schedule for all potential suppliers as follows: • Timeframe for supplier clarification calls extended to 6th September 2024. • Timeframe for the submission of initial supplier tender responses extended to 13th Septe…
Routine re-releases (5)
- 2024-08: 2 releases · 15 Aug 2024, 16 Aug 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MHR Global Holdings Limited | £675,000 † | — | Awarded |
Contracts
Contract 033969-2024-1 · MHR Global Holdings Limited
- Signed
- 11 Oct 2024
- Value
- £675,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Deputy Vice ChancellorReview body
Bidders & participating suppliers
1 commercial party on the notice- MHR Global Holdings LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.