Official UK procurement notice
NP5065/17 National Primary Care Clinician Database (NPCCD)
Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) (NSS) (NHS & healthcare)
What is being bought
Published requirement descriptionExtension of National Primary Care Clinician Database (NPCCD) for a period of 12 months using Regulation 72 (1)(b).
CPV: IT services: consulting, software development, Internet and support
The lotProcurement structure
single lot · no lot value publishedLot #1Extension of NPCCD (National Primary Care Clinician Database) contract for a period of…
Extension of NPCCD (National Primary Care Clinician Database) contract for a period of 12 months using Regulation 72(1)(b).
NPCCD (National Primary Care Clinician Database) is managed by Practitioner Services Division, National Services Scotland on behalf of NHS Scotland Health Boards.
The system is an essential management of contractor data in compliance with Scottish Government regulations outlined in The National Health Service (Primary Medical Services Performers Lists) (Scotland) Regulations 2004. This is a critical part of daily operations for the Health Boards ensuring that all contractors are validated and meet the necessary standards and qualifications to provide primary care services.
The initial contract was awarded under an NSS Software Development framework. The contract awarded as a result of a Mini competition included an Intellectual Property Rights (IPR) clause that indicated that anything developed as a result of the work would remain in the ownership of NSS. This extension is to allow the Development plans to be concluded under this contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 6 Mar 2025, 09:03 GMT
- Last source update
- 12 Dec 2025, 11:36 GMT
- FTS notice number
2025/S 000-082384- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e9f7Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
To provide for additional works, supplies or services by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor
(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement; and
(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the initial contract value;
Extension of current contract to allow for continuity of service.
This extension is to allow a future procurement to be conducted prior to the contract end date.
- Review procedure
Economic operators should approach the contracting authority in the first instance.
However, the only formal remedy is to apply to the courts: An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
Publisher note: (SC Ref:818390)
How it was run
Official notice- Submission deadline
- —
Timeline
30 Jun 2018 → 12 Dec 2025 · 2 dates- Contract starts30 Jun 2018, 00:00 BST
- Notice published320 days ago12 Dec 2025, 11:36 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Sword IT Solutions | £372,000 † | — | Awarded |
| Sword IT Solutions | £577,272 † | — | Awarded |
Contracts
Contract 008130-2025-1 · Sword IT Solutions
- Signed
- 4 Mar 2025
- Value
- £372,000
- Period
- … – 20 Jul 2026
- Status
- active
NP5065/17 National Primary Care Clinician Database (NPCCD) · Sword IT Solutions
- Signed
- 4 Mar 2025
- Value
- £577,272
- Period
- 30 Jun 2018 – 30 Jul 2026
- Status
- active
- Change An updated spend value to allow the implementation of additional modules to the system before the contract ends., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The authority did not expect to receive the budget to implement the additional modules to the system before the contract ends.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
2 commercial parties on the notice- Sword IT SolutionsAwarded supplier
- Sword IT SolutionsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.