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Published 21 Sept 2021, 08:55 BST

Official UK procurement notice

NSS212209/a Hard FM Mechanical & Electrical

Official notice

Authority: The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS") (NHS & healthcare)

3 lotsServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: Scotland (UKM)
Published estimate£5,800,000total for 3 lots
Submissions closed 21 Oct 2021awarded 22 Dec 2021
Awarded to SPIE Limited, Fes FM Limited3 awards
Contract term 3 yrsends 31 Mar 2025 · extension options published · starts 1 Apr 2022

What is being bought3 lots · detail below

Published requirement description

The Common Services Agency(more commonly known as National Services Scotland) (NSS) is seeking to put in place a contract for the provision of Mechanical and Electrical servics at sites across 3 lots:

Lot 1 Edinburgh

Lot 2 Glasgow

Lot 3 Aberdeen M&E and fabric

may also be required to undertake fabric works at Dundee

  • Recurrence: August 2024

CPV: Building and facilities management services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£5,800,000 together) · same evaluation weights on every lot
Lot #1Edinburgh Hard FM Mechanical & ElectricalAwardedRenewal 3 yrsPublished value£3,300,000

The Common Services Agency (more commonly known as National Services Scotland) (NSS) is seeking to put in place a contract for Mechanical and Electrical Services at its Edinburgh sites

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)
Delivery: Scotland · Edinburgh and the Lothians
Extensions: 2 x 12 month extensionsVariant bids: not allowed
79993000 Building and facilities management services
Lot #2Glasgow Hard FM Mechanical & ElectricalAwardedRenewal 3 yrsPublished value£2,300,000

The Common Services Agency (more commonly known as National Services Scotland) (NSS) is seeking to put in place a contract for the supply of Hard FM Mechanical & Electrical services

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)
Delivery: Scotland · Glasgow and surrounding area
Extensions: 2 x 12 month extensionsVariant bids: not allowed
79993000 Building and facilities management services
Lot #3Aberdeen Hard FM Mechanical & ElectricalAwardedRenewal 3 yrsPublished value£200,000

The Common Services Agency (more commonly known as National Services Scotland) (NSS) is seeking to put in place a contract for the provision of Hard FM Mechanical & Electrical services and fabric works in Aberdeen

Contract period: 1 Apr 2022 – 31 Mar 2025 (3 yrs)
Delivery: Scotland · Aberdeen
Extensions: 2 x 12 months extensionVariant bids: not allowed
79993000 Building and facilities management services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
Conditions of participation1
  • Technical & professional ability

    The Qualification Questionnaire includes the requirement to submit three relevant case studies

    Minimum: Bidders must demonstrate that they have the experience to fulfill the requirement as detailed in the ITT. Each case study must achieve a pass
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · August 2024
First published
21 Sept 2021, 08:55 BST
Last source update
20 Jan 2022, 11:35 GMT
Award evaluation window
21 Oct 2021 – …
Authority reference
NSS212209/a
FTS notice number
2022/S 000-001692
Classification (CPV)
Building and facilities management services
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-02e2e6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Review and risk notes
Review procedure

The bringing of court proceedings against the Authority after the Framework Agreement has been entered into will not affect the

Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can

be established. Otherwise the remedies that may be awarded by the courts where the Framework Agreement has been entered into are

limited to the award of damages.

Publisher note: (SC Ref:678493)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
21 Oct 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
21 Oct 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publictendersscotland.publiccontractsscotland.gov.uk ↗

Timeline

21 Oct 2021 → 1 Apr 2022 · 4 dates
  1. Submission deadline
    21 Oct 2021, 12:00 BST
  2. Bids opened
    21 Oct 2021, 12:00 BST
  3. Notice published
    20 Jan 2022, 11:35 GMT
  4. Contract starts
    1 Apr 2022, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Jan 2022, 11:35 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £7,008,0003 contracts exc. VAT
Bids received 11
Contracts signed 3latest 22 Dec 2021
Awarded toValueDateStatus
Lot 1 · Edinburgh Hard FM Mechanical & Electrical1 award
Fes FM Limited£3,000,000 †—Awarded
Lot 2 · Glasgow Hard FM Mechanical & Electrical1 award
SPIE Limited£3,750,000 †—Awarded
Lot 3 · Aberdeen Hard FM Mechanical & Electrical1 award
Fes FM Limited£258,000 †—Awarded

Contracts

  • Edinburgh Hard FM Mechanical & Electrical · Fes FM Limited

    Signed
    22 Dec 2021
    Value
    £3,000,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Aberdeen Hard FM Mechanical & Electrical · Fes FM Limited

    Signed
    22 Dec 2021
    Value
    £258,000
    Period
    … – 31 Mar 2025
    Status
    active

  • Glasgow Hard FM Mechanical & Electrical · SPIE Limited

    Signed
    10 Dec 2021
    Value
    £3,750,000
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Edinburgh Hard FM Mechanical & Electrical4bids · 4 electronic · 4 from abroad0——
2 · Glasgow Hard FM Mechanical & Electrical4bids · 4 electronic · 4 from abroad0——
3 · Aberdeen Hard FM Mechanical & Electrical3bids · 3 electronic · 3 from abroad0——

Contracting authority & participating public bodies

The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")

Contracting authorityNHS & healthcareBody governed by public lawHealth Gyle Square (NSS Head Office), 1 South Gyle Crescent, Edinburgh, Scotland, EH12 9EBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview contact point EdinburghContact email, phone
  • Sheriff Court HouseReview body Edinburgh

Bidders & participating suppliers

2 commercial parties on the notice
  • FES FM LtdAwarded supplier Forth House, Pirnhall Business Park, Stirling, UK, FK7 8HWContact phone
  • SPIE LIMITEDAwarded supplier One Rutherglen Links, Rutherglen Links Business Park, Glasgow, Scotland, G73 1 DFContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria