Official UK procurement notice
Office Furniture Products · UK public procurement notice
Authority: YPO (Public body)
What is being bought2 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Framework Agreement for the provision of Office Furniture Products.
This Framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.
- The authority expects to re-tender this requirement around 1 Aug 2030, 23:59 BST.
CPV: Office furniture
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Framework period
- 2 yrs · up to 4 yrs from 1 Feb 2027
- Supplier levy on call-offs (max %)
- 5.50% of call-off value · Marketing & Catalogue Contribution - 3% Retrospective Rebate - 2.5%
Who may buy through it
Published description of the framework
This Framework Agreement is for the supply and delivery of Office Furniture Products. The Framework Agreement will operate as a catalogue framework, enabling end users to select awarded products based on their individual requirements and preferences including product specification, dimensions, functionality, design, suitability for the intended environment, delivery requirements, warranty provision, sustainability characteristics and price.
This Framework Agreement is designed to meet the needs of public sector organisations by establishing an agreement with Providers for the supply of office furniture products. End customers will place orders with YPO, YPO will place the corresponding order with the Provider, and the Provider will deliver the products directly to the end customer.
Suppliers are required to submit their proposed pricing using the Pricing Schedule. The pricing submitted will be used for evaluation purposes and contract award. Any price reviews during the contract term will be conducted in accordance with the information set out in the tender documents and must be supported by appropriate evidence where requested.
Any new products added throughout the term will be reviewed based on relevant benchmarking and similar product costs to ensure they are competitive. New products will be added to the annual pricing for review and acceptance.
The Framework Agreement consists of two Lots covering office furniture products. Suppliers will be appointed based on the Most Advantageous Tender (MAT) assessment methodology set out in the procurement documents.
The Framework Agreement will be established for an initial period of two (2) years, with the option to extend for up to a further two (2) years, giving a maximum term of four (4) years.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £14,400,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Express DeliveryRenewalceiling above
(3-5 working days) for Supply of Office Furniture Products
- Economic & financial standing
Please refer to the tender documents.
- Technical & professional ability
Please refer to the tender documents.
Lot #2Standard DeliveryRenewalceiling above
Standard Delivery (2-6 weeks) for the supply of Office Furniture Products.
- Economic & financial standing
Please refer to the tender documents.
- Technical & professional ability
Please refer to the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Quality: 25%
- Delivery and Customer Service: 15%
- Cost: 40%
- Social Value & Sustainability: 20%
Published award criteria (4)
- Quality: Please refer to tender documentation for sub weighting.
- Delivery and Customer Service: Please refer to tender documentation for sub weighting.
- Social Value & Sustainability: Please refer to tender documentation for sub weighting.
- Cost: Please refer to tender documentation for further information.
- Economic & financial standing
Please refer to the tender documents.
- Technical & professional ability
Please refer to the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Office Furniture Products” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How Yorkshire Purchasing Organisation buys Office furniture (CPV 3913), and who usually turns up
Yorkshire Purchasing Organisation’s published record next to the market for the same work. Compared with other frameworks and DPS only. Whole-market view: Office furniture (CPV 3913) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 143 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Awards are recorded, but published direct routes and bid counts do not establish this buyer’s share.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid4% / 9%
2–322% / 0%
4–628% / 9%
7+46% / 82%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS: the price is set later, on each call-off.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Express DeliveryCPV 3913Published estimate£14m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid3%
2–313%
4–612%
7+72%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Dams Furniture LimitedWorked for this buyer | YPO - 001133 Office Furniture Productsnotice published Oct 2022 | Lot 1 - Office Furniture Products – 24-hour delivery | — | Similar wording and category |
| Bates Office ServicesWorked for this buyer | YPO - 001133 Office Furniture Productsnotice published Oct 2022 | Lot 3 - Office Furniture Products – Home Working Items | — | Similar wording and category |
| Stearn Electric Co LtdWorked for this buyer | YPO – 001280 Domestic Appliancesnotice published May 2025 | Welfare | — | Similar wording and category |
| Cicada Educational Equipment LimitedWorked for this buyer | YPO 001156 - The Supply of Drying Racksnotice published May 2023 | Wall Mounted Drying Racks | — | Similar wording and category |
| LeisureBench LtdWorked for this buyer | YPO - 001072 The Supply of Outdoor Furniturenotice published Jun 2021 | Wooden Outdoor Furniture | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £1.8m13 awards in 36m · last 3 months ago | 7 live · £1.9m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 20% below n=2 | |
| £5.9m12 awards in 36m · last 4 months ago | 1 live · £50k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £619k22 awards in 36m · last 5 months ago | 4 live · £20m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £917k16 awards in 36m · last 2 months ago | None on file | 27% below n=2 | |
| £4.8m10 awards in 36m · last 16 months ago | 4 live · £27m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #2Standard DeliveryCPV 3913Published estimate£14m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid3%
2–315%
4–611%
7+70%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Dams Furniture LimitedWorked for this buyer | YPO - 001133 Office Furniture Productsnotice published Oct 2022 | Lot 1 - Office Furniture Products – 24-hour delivery | — | Similar wording and category |
| Bates Office ServicesWorked for this buyer | YPO - 001133 Office Furniture Productsnotice published Oct 2022 | Lot 3 - Office Furniture Products – Home Working Items | — | Similar wording and category |
| Cicada Educational Equipment LimitedWorked for this buyer | YPO 001156 - The Supply of Drying Racksnotice published May 2023 | Free Standing Drying Racks | — | Similar wording and category |
| Stearn Electric Co LtdWorked for this buyer | YPO – 001280 Domestic Appliancesnotice published May 2025 | Televisions and brackets | — | Similar wording and category |
| LeisureBench LtdWorked for this buyer | YPO - 001072 The Supply of Outdoor Furniturenotice published Jun 2021 | Wooden Outdoor Furniture | — | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £1.8m13 awards in 36m · last 3 months ago | 7 live · £1.9m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 20% below n=2 | |
| £5.9m12 awards in 36m · last 4 months ago | 1 live · £50k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £619k22 awards in 36m · last 5 months ago | 4 live · £20m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
| £917k16 awards in 36m · last 2 months ago | None on file | 27% below n=2 | |
| £4.8m10 awards in 36m · last 16 months ago | 4 live · £27m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open admission
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- https://www.ypo.co.uk/about/governance/transparency/permissible-users
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2030
- First published
- 8 Jun 2026, 09:24 BST
- Last source update
- 19 Oct 2026, 14:34 BST
- Award evaluation window
- Submission end – 6 Jan 2027
- Authority reference
0001348- FTS notice number
2026/S 000-098542- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06af4eFind a Tender- Contract terms summary
Please refer to the procurement documents and that any contract risks are added as known contract risks are used as a basis for modifying the contract during the term as one of the permitted modification ground.
How to participate & submission route
Official notice Apply via YPO eSourcing- Requests to participate (first stage)
- —
- Appointment period ends
- 18 Nov 2026, 14:00 GMT
- Clarification deadline
- 4 Nov 2026, 14:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 5.50% of call-off value · Marketing & Catalogue Contribution - 3%
Retrospective Rebate - 2.5%
Timeline
8 Jun 2026 → 1 Feb 2027 · 8 dates- Planning notice published141 days ago8 Jun 2026, 09:24 BST
- Market engagement129 days ago19 Jun 2026, 23:59 BST
YPO are looking to start the pre market engagement for the provision of Office Furniture Products. YPO wishes to procure Office Furniture Products in 2026 and start the tender process within the couple of months. YPO has had discussions with incumbent suppliers and suppliers out in the market.
The aim of the pre-engagement is to discuss the previous framework as well as any potential new products in this scope, innovation, reviewing the current terms and conditions, discusses market conditions along with pricing elements, the specification and social value.
YPO has pre- prepared a document for any supplier who may be interested in this opportunity. The Pre engagement period will be from 08/06/2026 to 19/06/2026 at 16:00pm.
Please contact Sam Johnson at Sam.johnson@ypo.co.uk for the document and any further information.
YPO reserves the right to not commit to advertising this tender if we do so wish. Should YPO wish to proceed further a formal procurement process will be followed in accordance with YPO's contract procedure rules and in line with the Procurement Act 2023 as relevant. Please note that any information is being sought without prejudice and without commitment.
- Next notice expected56 days ago31 Aug 2026, 23:59 BST
- Tender notice published7 days ago19 Oct 2026, 14:34 BST
- Today26 Oct 2026
- Clarification questions byin 9 days4 Nov 2026, 14:00 GMT
- Admission / appointment period endsin 23 days · period end, not a bid countdown18 Nov 2026, 14:00 GMT
- Award decision expected byin 72 days6 Jan 2027, 23:59 GMT
- Contract startsin 97 days1 Feb 2027
Notice history
5 events · 2 releases on Find a Tender · since 8 Jun 2026- Preliminary market engagement notice published8 Jun 2026, 09:24 BSTUK2
- Tender notice published19 Oct 2026, 14:34 BSTUK4
- Status changed to active19 Oct 2026, 14:34 BST
- Procurement method changed19 Oct 2026, 14:34 BST
- Deadline published: 18 Nov 2026, 14:00 GMT19 Oct 2026, 14:34 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender