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Published 8 Mar 2024, 15:52 GMT

Official UK procurement notice

Online Planning Applications for Wales

Official notice

Authority: Llywodraeth Cymru / Welsh Government (Central government)

Services
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Wales (UKL)
Awarded value£698,768published contract · exc. VAT
Awarded 20 Dec 2016
Awarded to PortalPlanQuest Ltd
Contract term 7 yrs 3 moends 28 Mar 2024 · starts 9 Jan 2017

What is being bought

Published requirement description

No description was published on the notice. See the official documents.

CPV: Data services · Database services · IT services: consulting, software development, Internet and support · Industry specific software package · Internet services · Software programming and consultancy services

The lotProcurement structure

single lot · no lot value published
Lot #1The Planning Portal is a UK and Welsh Government joint initiative, allowing the… 7 yrs 3 mo

The Planning Portal is a UK and Welsh Government joint initiative, allowing the submission of all planning applications to local planning authorities across England and Wales, via a single interface. The site provides a variety of planning and other application types, as specified in planning and other legislation, and fully bilingually. The Welsh Government (The Client) are inviting tenders for a dedicated online planning application service for Wales. The service will need to be able to provide a similar level of service to the current Planning Portal, link seamlessly into existing local government ICT systems, and be fully compliant with the Welsh Language Standards. The contract period is for 3 years, with an option to extend for a further 3 years subject to annual performance reviews and budget approval.

This modification is for an additional 12 month extension.

Contract period: 9 Jan 2017 – 28 Mar 2024 (7 yrs 3 mo)
Delivery: Wales
48100000 Industry specific software package72000000 IT services: consulting, software development, Internet and support72200000 Software programming and consultancy services72300000 Data services72320000 Database services72400000 Internet services

Procedure terms & legal framework

From the official record · publisher note attached
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Mar 2024, 15:52 GMT
Last source update
8 Mar 2024, 15:52 GMT
Authority reference
C030/2016/2017
FTS notice number
2024/S 000-007575
Classification (CPV)
Data servicesDatabase servicesIT services: consulting, software development, Internet and supportIndustry specific software packageInternet servicesSoftware programming and consultancy services
Delivery area
Wales (UKL)
Official registry OCID
ocds-h6vhtk-0446ff Find a Tender

Publisher note: This contract has been awarded on the following basis: Development costs prior to 29 March 2018 (Go Live Date): 87,143.00 GBP Running costs for three full years from 29 March 2018 to 28 March 2021: 213,372.00 GBP Total: 300,515.00GBP As advertised in the original contract notice, there is an option to extend the agreement subject to funding approval and performance for a period of up to 36 months after initial contract expiry. The estimated total value, inclusive of any extension period is between 500,000GBP - 1,000,000GBP (WA Ref:139561)

How it was run

Official notice
Submission deadline
—

Timeline

9 Jan 2017 → 8 Mar 2024 · 2 dates
  1. Contract starts
    9 Jan 2017
  2. Notice published
    8 Mar 2024, 15:52 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £698,7681 contract exc. VAT
Contracts signed 1latest 20 Dec 2016
Awarded toValueDateStatus
PortalPlanQuest LtdSME£698,768 †—Awarded

Contracts

  • Online Planning Applications for Wales · PortalPlanQuest LtdSME

    Signed
    20 Dec 2016
    Value
    £698,768
    Period
    20 Dec 2016 – 28 Mar 2025
    Status
    active
    • Change 12 month extension to the contract, Need for additional works, services or supplies by the original contractor/concessionaire: Investigations into technical matters related to exiting the current contract and early market engagement for consideration of possible alternative providers indicated there is insufficient time to undertake and conclude a procurement procedure, and implement a replacement service by the 28 March 2024. The assumptions and evidence gathered to date, indicate that there is are potential significant time and costs required to replace the current service, which is reflected in the duration of the extension period of this notice. The risk of service disruption is significant if the current service provision is not secured whilst work is completed to undertake a new procurement procedure to replace the current contractual arrangements.

Contracting authority & participating public bodies

Llywodraeth Cymru / Welsh Government

Contracting authorityCentral Government Gwasanaethau Caffael Corfforaethol / Corporate Procurement Services, Parc Cathays / Cathays Park, Caerdydd / Cardiff, Wales, CF10 3NQContact email, phone

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice
  • PortalPlanQuest LtdAwarded supplier Spectrum House, Bond Street, Bristol, UK, BS13LGContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.