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Published 20 May 2025, 12:06 BST

Official UK procurement notice

Orwell Multi-Academy Trust ~ FM Tender

Official notice

Authority: Orwell Multi-Academy Trust (Public body)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Published estimate£220,000≈ £55k / year · £220,000 inc. VAT
Submissions closed 20 Jun 2025
Contract term 4 yrsends 1 Sept 2029 · starts 1 Sept 2025

What is being bought

Published requirement description

The successful Supplier will be required to provide Facilities Management services for The Orwell Multi-Academy Trust at the following locations.

  • Brantham Brooklands Primary School, Palfrey Heights, Nr Manningtree, Essex CO11 1RX
  • Grace Cook Primary School & Nursery, Fuller Way, Stowmarket, Suffolk, IP14 1GB
  • Grange Primary School, Grange Road, Felixstowe, Suffolk, IP11 2LA
  • Halifax Primary School, Prince of Wales Drive, Ipswich, Suffolk, IP2 8PY
  • Handford Hall Primary School, 57 Gatacre Road, Ipswich, Suffolk, IP1 2LQ
  • Springfield Infant School, 11 Westley way, Ipswich, Suffolk, IP1 4PP
  • The Willows Primary School, Downing Close, Ipswich, Suffolk, IP2 9ER
  • ORWELL SCHOOLS 7
  • OUR CHILDREN 1800
  • OUR STAFF 272

At Orwell MAT, children are at the heart of everything we do, and we ensure that every decision we make is serving the children of the Trust equally. Our mission is to create schools where learning is unstoppable and aspirations have no limit, enabling all children to flourish, no matter what their starting point or needs. Everyone in Orwell MAT takes collective responsibility for success across the Trust and we work together to bring about the best outcomes across all of our schools. We ensure that there is equality of experience and opportunity for all children, no matter which school they attend.

We believe that we amount to more than the sum of our parts; membership of our Trust leads to better experiences and outcomes for the pupils, staff, and the communities our schools serve.

Within our schools we have good and outstanding practice which is resulting in excellent outcomes. We have a cohesive leadership team who trust one another enough to have productive, honest debate and challenge, and hold one another to account. We have the capacity and commitment to work with other schools to support them in their journey to excellence. We understand the need for challenge and support, with a rigorous, tenacious approach in the pursuit of excellence. We believe that by working with other schools we can have a positive impact on standards in education across Suffolk and beyond.

Please see SQ document for further information.

For more information about this opportunity, please visit the Delta eSourcing portal at:

litmustms.co.uk/tenders/UK-UK-Essex:… ↗

To respond to this opportunity, please click here:

litmustms.co.uk/respond/B3C293N326 ↗

  • How the procedure runs: Please see SQ document timetable for further information on this process.

CPV: Facilities management services

The lotProcurement structure

single lot · value published
Lot #1 4 yrsSMEPublished value£220,000
Contract period: 1 Sept 2025 – 1 Sept 2029 (4 yrs)Value: £220,000 exc. VAT · £220,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Quality: 70%
  • Cost: 30%
Published award criteria (2)
  • Cost: Long criteria description
  • Quality: Long criteria description
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
20 May 2025, 12:06 BST
Last source update
20 May 2025, 12:06 BST
Award evaluation window
Submission end – 27 Jul 2025
FTS notice number
2025/S 000-023155
Latest notice
Tender notice (UK4)
Classification (CPV)
Facilities management services
Delivery area
East of England (UKH14)
Official registry OCID
ocds-h6vhtk-05187d Find a Tender
How it runs

Please see SQ document timetable for further information on this process.

How it was run

Official notice
Run through: Litmus TMS
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free
Submission deadline
20 Jun 2025, 13:00 BST
Clarification deadline
20 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

20 May 2025 → 1 Sept 2025 · 5 dates
  1. Tender notice published
    20 May 2025, 12:06 BST
  2. Clarification questions by
    20 Jun 2025, 13:00 BST
  3. Submission deadline
    20 Jun 2025, 13:00 BST
  4. Award decision expected by
    27 Jul 2025, 00:59 BST
  5. Contract starts
    1 Sept 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    20 May 2025, 12:06 BST
    UK4

Contracting authority & participating public bodies

Orwell Multi-Academy Trust

Contracting authorityPublic authority - sub-central government GB-PPON: PCVP-2359-HLTM Brantham Brooklands Primary School, Palfrey Heights, Nr Manningtree, Essex, East of England, CO11 1RXContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender