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Find a TenderCancelledProcurement termination notice
Published 10 Sept 2025, 16:09 BST

Official UK procurement notice

Outsource Feasibility of Lost Property

Official notice

Authority: Transport for Wales Rail Limited (Utility Buyer) (Public body)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Supporting and auxiliary transport services; travel agencies services (63) Delivery: UK
Published estimate£248,333≈ £124k / year · £298,000 inc. VAT
Submissions closed 8 Oct 2025
Contract term 2 yrsends 1 Feb 2028 · up to 1 Feb 2030 with extensions · starts 1 Feb 2026

What is being bought

Published requirement description

TfW are now looking to explore an outsourced solution with commitment to reunite our customers with their lost items. The process will be adjusted for all lost items to be collected by a third party from around day 7 of loss and retained with them until 90 days, at which point they are sold / recycled/ destroyed. There is also an ambition of TfW to donate some items to local charities within Wales.

  • No preliminary market engagement: enough suppliers available to complete requirement via open tender without market engagement.

CPV: Cargo handling and storage services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEPublished value£248,333
Contract period: 1 Feb 2026 – 1 Feb 2028 (2 yrs) · up to 1 Feb 2030 with extensionsValue: £248,333 exc. VAT · £298,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: 1 year +1 year
63100000 Cargo handling and storage services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 80%Price: 20%
Published award criteria (2)
  • Quality
  • Price
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Sept 2025, 16:09 BST
Last source update
17 Mar 2026, 16:06 GMT
Award evaluation window
Submission end – 31 Oct 2025
Authority reference
TFW0905.00
FTS notice number
2025/S 000-055522
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Cargo handling and storage services
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0597e1 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
8 Oct 2025, 12:00 BST
Clarification deadline
1 Oct 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

itt_119949

project_60428

Timeline

10 Sept 2025 → 17 Mar 2026 · 6 dates
  1. Tender notice published
    10 Sept 2025, 16:09 BST
  2. Clarification questions by391 days ago
    1 Oct 2025, 12:00 BST
  3. Submission deadline384 days ago
    8 Oct 2025, 12:00 BST
  4. Award decision expected by360 days ago
    31 Oct 2025, 23:59 GMT
  5. Contract starts268 days ago
    1 Feb 2026
  6. Latest notice published224 days ago
    17 Mar 2026, 16:06 GMT

Notice history

3 events · 2 releases on Find a Tender · since 10 Sept 2025
  1. Tender notice published
    10 Sept 2025, 16:09 BST
    UK4
  2. Procurement termination notice published
    17 Mar 2026, 16:06 GMT
    UK12
  3. Status changed to complete
    17 Mar 2026, 16:06 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—17 Mar 2026CancelledFollowing a detailed review, the business has decided to maintain and enhance our existing internal mechanism for managing lost property. As a result, we will focus on improving our current processes and practices rather than progressing with the tender at this time.

Contracting authority & participating public bodies

Transport for Wales Rail Limited (Utility Buyer)

Contracting authorityPublic authority - sub-central government GB-PPON: PVJP-5451-JYWQ 3 Llys Cadwyn, Pontypridd, Wales, CF37 4THContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsdocument location

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender