Official UK procurement notice
Outsourcing services of Recruitment, Verification and Payroll Management of Workers (NPW) including examination venue staffs and Hourly paid teachers in Sri Lanka.
Authority: British Council (Local council)
What is being bought
Published requirement descriptionThe British Council in Sri Lanka is inviting reputable and experienced outsourcing services providing vendors to submit tenders for providing verification and payroll management of various categories of Non-Permanent Workers (NPW) through an employee placement agency who has experience in providing end to end staffing solutions and management of payroll for Exam venue staffs and Teachers for the British Council Sri Lanka.
The British Council Sri Lanka facilitates a comprehensive array of UK qualifications throughout Sri Lanka via our offices in Colombo, Kandy, and Jaffna, as well as in the Maldives. We administer exams in several cities across Sri Lanka and in Malé, Maldives, totalling approximately 100,000 exams annually. Also, we have Teaching Centres in all Colombo, Kandy, Jaffna & Matara Branch offices with a total number of teachers counting to over 75.
To deliver these exams, we require about 500 exams venue staffs and examiners in Sri Lanka, including Chief Supervisors, Assistant Supervisors, Invigilators, Marshals, Temporary Back-office Staff, and Examiners. Given the scale of these contractual relationships and payroll activities, which extend beyond the core responsibilities of our specialized exams delivery team, we have outsourced the management and payment of venue staff and hourly paid teachers’ contracts, verification and Payroll management of Exams venue staffs and Teachers. We can handover the existing pool of venue staffs and teachers so that the vendor needs to manage the payroll only on monthly basis and in such scenario, there will be no payment for recruitment and verification.
- How the procedure runs: This ITT assumes that the Competitive Flexible Procedure under the Public Procurement Act (2023) is being followed and that the value of the goods/services being procured is above threshold - incl VAT and local taxes (which is £207,720 for most standard goods/services). This ITT also assumes the British Council wants to (i) enter into an agreement for goods/services where the specific volumes and dates for delivery are known OR (ii) where the British Council is unable to anticipate its exact current purchasing needs and it therefore wishes to set up a framework agreement under which. the British Council will purchase goods or services from time to time over a number of months or years from one or more suppliers, and, in either case, the tender is managed on the MyProcurement e-tendering portal.
CPV: Supply services of personnel including temporary staff
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,127,118
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Quality & Experience: 15%
- Methodology and Approach: 5%
- Contract template acceptance including KPI and operational approach: 20%
- Commercial: 50%
- Social Value: 10%
Published award criteria (5)
- Social Value : Outline how the contract will create training opportunities to address skill gaps particularly for those who face barriers to employment and/or who are located in deprived areas?
- Quality & Experience: Describe your quality-of-service features and experience, organisational strength, relevant work experience by mentioning your track record in Sri Lanka HR outsourcing; client references; technological and financial capability for payroll management (company bank statement as proof is ‘good to have’), any certification, awards etc.
- Methodology and Approach: Methodology & Approach : Describe your proposed methodology and approach for delivering the contract, outlining how your organisation will meet the British Council's service requirements, maintain service quality, manage risks, ensure compliance, and achieve the agreed Key Performance Indicators (KPIs).
- Contract template acceptance including KPI and operational approach: Acceptance of contract template including insurance clause, various Key Performance Indicator of the services to be monitored and recorded at different frequency Describe the operational approach you will adopt to deliver the required services, including the processes, resources, systems, and governance arrangements that will ensure consistent and effective service delivery.
- Commercial: Pricing
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Aug 2026, 06:56 BST
- Last source update
- 10 Aug 2026, 06:56 BST
- Award evaluation window
- Submission end – 9 Oct 2026
- FTS notice number
2026/S 000-075505- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06df96Find a Tender
- How it runs
This ITT assumes that the Competitive Flexible Procedure under the Public Procurement Act (2023) is being followed and that the value of the goods/services being procured is above threshold - incl VAT and local taxes (which is £207,720 for most standard goods/services). This ITT also assumes the British Council wants to (i) enter into an agreement for goods/services where the specific volumes and dates for delivery are known OR (ii) where the British Council is unable to anticipate its exact current purchasing needs and it therefore wishes to set up a framework agreement under which. the British Council will purchase goods or services from time to time over a number of months or years from one or more suppliers, and, in either case, the tender is managed on the MyProcurement e-tendering portal.
How it was run
Official notice- Requests to participate (first stage)
- 1 Sept 2026, 23:59 BST
- Submission deadline
- 1 Sept 2026, 23:59 BST
- Clarification deadline
- 17 Aug 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Supplier Self Registration (British Council MyProcurement): tap.tcsapps.com/tap2/ ↗
View Public Tender (British Council MyProcurement): tap.tcsapps.com/tap2sup/ ↗
Timeline
10 Aug 2026 → 1 Dec 2026 · 5 dates- Tender notice published80 days ago10 Aug 2026, 06:56 BST
- Clarification questions by73 days ago17 Aug 2026, 00:00 BST
- Submission deadline57 days ago1 Sept 2026, 23:59 BST
- Award decision expected by20 days ago9 Oct 2026, 00:59 BST
- Today29 Oct 2026
- Contract startsin 32 days1 Dec 2026
Notice history
1 event · 1 release on Find a Tender- Tender notice published10 Aug 2026, 06:56 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender