Personalised Food Shopping Service

CPV: Health and social work services

Procedure method

Award procedure without prior publication of a call for competition

Legal basis

CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)

Procurement category

Services

Notice status

Awarded without competition

Procurement threshold

Unspecified in notice

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Direct award (no call for competition)

GPA / WTO covered

Yes (GPA)

Recurring procurement

Unspecified in notice

First published

10 Feb 2022, 08:55 GMT

Last source update

10 Feb 2022, 08:55 GMT

Authority reference

CC11458

FTS notice number

2022/S 000-003808

Classification (CPV)

Health and social work services

Delivery area

Scotland (UKM78)

Official registry OCID

ocds-h6vhtk-03157b Find a Tender

Why no open competition

The procurement falls outside the scope of application of the directive

Published justification

Reg 3(10) of the PC(S) Regs 2016 applies. West Lothian Council approved a Procurement Report based on this rationale in August 2021. The text from the report is provided under Additional Information.

Publisher note: Council Executive Procurement Approval Report is provided below: The Food Train is a unique volunteer led organisation which purchases, delivers, unpacks and stores shopping for some of the most vulnerable residents within West Lothian. The organisation, is a socially responsible charity, committed to making a real and sustainable difference to the communities, people and environment they operate within. The Service is open to those aged 65 and over and those aged 50 and over who are deemed vulnerable due to disability, illness or complex health needs. The service is accessible regardless of whether individuals have access to other services. The service meets with the early intervention and prevention agenda as well as the Health and Social Care Partnerships long term strategic aim of people living longer, healthier lives at home or in a homely setting enabling people to remain at home as long as possible. Additionally, the service is a conduit to Community Capacity Building. Council Executive approved a direct award of a three year contract to the Food Train commencing the 1st of April 2015 until 31st of March 2018. The provision of a 24 month extension was included. This was utilised and expired on 31st March 2020. A further 20 month direct award was granted from 1st April 2020 and is due to expire on 31st January 2022. In the period April 2020 to March 2021, the Food Train supported 349 West Lothian members via their personalised shopping service, and provided 6,004 individual shopping deliveries. The aforementioned was provided via a network of 5 staff and 58 volunteers. Volunteer numbers are expected to increase as restrictions ease and the provision of their other services can resume. Service users Pay 1.00GBP to join food train and a 5.00GBP delivery charge. The service is regarded as being strategically relevant in relation to making a significant contribution to supporting individuals to remain at home as independently as possible while building community connections. Food train works collaboratively with other community provisions and signposts members accordingly. It also contributes to improved health and wellbeing via promoting a healthy dietary intake, offering the benefits associated with volunteering and a reduction in the potential for social isolation and loneliness, for both volunteers and members. Regulation 3 (10) of the Public Procurement (Scotland) Regulations 2016 makes provision for the aggregation of public contracts where the value of all contracts for similar supplies and services awarded during the previous 12 months must be aggregated. The aggregated value determines whether the contract is over the Government Procurement Agreement (GPA) threshold. The contract value over the previous year is 90,681 GBP and the value of the proposed award is 467,008 GBP. The combined value of 557,689 GBP is below the Light Touch Regime threshold (663,540 GBP) and therefore, in line with the Scottish Government guidance on the Procurement of Care and Support, the Council can choose not to seek offers for Health and Social Care Services contracts on a case by case basis. Whilst the Council’s Standing Orders permit the Head of Corporate Services to approve the direct award, they may opt to seek approval from Council Executive. Council Executive is, therefore, requested to approve a direct award of a contract to Food Train for a personalised food shopping service for a period of 5 years from 1st February 2022 to 31st January 2027, with an estimated value of 467,008 GBP. There was no price/quality evaluation as this was a direct award (SC Ref:681079)

• The Food TrainAwarded supplier Ochil House, Beveridge Square, Livingston, Scotland, EH54 6QF

No document links were published on the notice.